Advertising Assistant Job Description
Advertising Assistant Duties & Responsibilities
To write an effective advertising assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included advertising assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Advertising Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Advertising Assistant
Typically a job would require a certain level of education.
Employers hiring for the advertising assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Advertising, Marketing, Communication, Education, Teaching, Graduate, Public Relations, Business, Communications, Faculty
Skills for Advertising Assistant
Desired skills for advertising assistant include:
Desired experience for advertising assistant includes:
Advertising Assistant Examples
Advertising Assistant Job Description
- Being a point of contact for technical and specification queries and providing a very high level of client service in this capacity
- Chasing for assets before campaigns are due to go live
- Managing inventory and suggesting alternatives to the Sales team where certain inventory may not be available
- Interact with the Sales team to support pre- and post- sale activity, while campaigns are live in order to optimise performance and upselling opportunities
- Assist with assessing customer needs and present multiple pricing packages based on those needs or resolve questions/concerns over billing
- Performs desktop publishing (creating and developing visual presentations) for the EVP, including typing and designing general correspondences, memos, charts, graphs
- Provide administrative assistance for the Sr
- Assist with delivery of pitches to brand, advertising and music supervisor clients (including uploading music to Sony ftp sites, mp3 conversions, messenger, fedex delivery, etc)
- Acquiring materials/music/instrumentals from labels, AOMA, Promo Tool
- Create and deliver weekly newsletters and e-cards with new music, updates and artist stats to brand, advertising and music supervisor clients
- College degree/recent college grad
- Relevant degree or equivalent commercial work experience in the sector
- Strong and demonstrable IT skills and interest in technology - basic knowledge of HTML and Javascript preferable
- Analytical – you will need to be great with spread sheets, manipulating data and reviewing results
- Methodical, organised and efficient
- Self-starter with high energy who is willing to take initiative
Advertising Assistant Job Description
- Create and maintain footage of historical commercial licensing uses in a digital archive
- Direct general master licensing inquiries received via phone and general inbox as needed
- Manage and maintain the department's pitch log by artist, song and project
- Data entry of master licensing requests into licensing database - FTD and GCLS
- Manage and distribute release schedules, new music and label update/changes to the whole sync department as needed
- Managing the onboarding of new employees in Advertising for the Ad Platforms
- Review integrated marketing submissions and promotions across all channels within his/her assigned categories, online advertisements
- Facilitate departmental communication on policies and procedures, use of forms
- Carries out all job duties incorporating safe work habits and using proper equipment
- Scheduling meetings both internally and with clients
- Where needs and priorities are subject to much revision
- Minimum of 1 year of music licensing experience and at least 1 year of experience within the music industry
- Strong interest in music industry and music licensing
- General knowledge of copyright as it relates to the music industry
- Strong proficiency working with digital music files
- Strong Outlook, Word and PowerPoint skills are required
Advertising Assistant Job Description
- Liaise with MCR and Despatch to keep on top of their progress and pass on details to Producers
- Stay aware of operators - their whereabouts when not in sessions and their availability to complete tests
- Organise useful material to be uploaded to Front when jobs are completed
- Provide day-before view of the calendar in order to allow both executives to be will prepared for the next day's requirements & deliverables
- Handle timely submission & tracking of expenses on each executive's Corporate credit card with Accounts Payable
- Coordinate all travel arrangements with careful oversight of internal Travel department who may not always spot errors or issues in an itinerary
- Meeting management support for SVP and his/her direct reports – VP and Director level
- Organise international travel arrangements and manage and submit business expense claims for the SVP and his/her direct reports – VP and Director level
- Coordinate internal and agency partner meetings and video conference arrangements, including scheduling presentations, submitting AV requests, greeting external partners and room set-up (book meeting rooms and refreshments)
- Manage database of all agency partnerships (key contact information) and assist with on-boarding and support relationship management activities, eg
- Microsoft Office applications including Word, PowerPoint and Excel
- The successful candidate should have MS Office Suite experience-- (especially Excel and PowerPoint)
- Must have strong technical skills, including Microsoft Excel, PowerPoint and Word
- Candidates must have at least 1 internship experience in a corporate environment within a media company with exposure to ad sales or marketing (magazine or ad agency experience preferred)
- Bachelor’s degree significant experience in both print and A/V creative advertising
- Provide legal contract processing support for key agency partners, new submissions, CRS tracking, maintaining records and seeking GMS/IAS/USAS Executive approvals
Advertising Assistant Job Description
- Coordinate meetings with other GMS Executives through their assistants (in San Mateo, CA)
- Prepare agendas, action points and presentation material for bi-annual all-GABE meetings and GABE Leadership Team planning sessions (PowerPoint)
- Input to agendas, action points and presentation material for monthly Regional Marketing Representative (RMR) meetings
- Arrange key creative and media agency presentations (in person or via video conference), attending where necessary, taking notes and managing follow-up items
- Provide brand and advertising project support on an ad-hoc basis
- Management of team-wide subscriptions to industry partners (eg
- Act as team coordinator for the Business Continuity Plan and Business Impact Analysis
- Provide assistance, when required, to support GMS Executives when visiting the UK
- Keep staff headcount reports and team organisational charts up-to-date
- Assist with office space planning and floorplan management across various GABE sites
- New hire support and on-boarding (organising staff numbers, FTI hardware, site and systems access)
- Provide occasional budget management support and invoice processing
- Maintain an accurate and up-to-date paper and electronic filing systems and managing follow-up itemsa agency presentations (in person or via video conference), attending where necessary, taking noteseg
- Maintain team holiday and sickness logs
- Calendar management, will work closely with his Deputy
- Execellent communication skills – written and oral
Advertising Assistant Job Description
- Create and execute cost effective, detailed global travel itineraries
- Headcount and space management for a growing team
- Event coordination (including all hands, off-sites, and morale events)
- Help with special newspaper events
- Answering the phone, directing callers to proper people or departments as needed
- Waiting on customers during customer service hours
- Forwarding legal notices to our Decatur office
- Subscription questions and minor delivery problems that are handled locally
- Picking up and sorting mail from post office
- Sorting office copies of newspapers
- Proven ability to multi-task in a deadline-driven environment and the ability to work effectively as part of a team
- Sets a high bar for self and team
- The successful candidate also should have MS Office Suite experience-- (especially Excel)
- Customer service oriented by nature
- Set up campaigns and monitor all campaign delivery on an on-going basis and act accordingly to any changes
- Must be proactive and a problem solver