Assistant Facilities Job Description
Assistant Facilities Duties & Responsibilities
To write an effective assistant facilities job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant facilities job description templates that you can modify and use.
Sample responsibilities for this position include:
Assistant Facilities Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Assistant Facilities
List any licenses or certifications required by the position: QAS, LEED, HSG179, PWTAG, PMP, CPR
Education for Assistant Facilities
Typically a job would require a certain level of education.
Employers hiring for the assistant facilities job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in General Education, Management, Business, Education, Associates, Engineering, Technical, Communication, Hospitality, Construction
Skills for Assistant Facilities
Desired skills for assistant facilities include:
Desired experience for assistant facilities includes:
Assistant Facilities Examples
Assistant Facilities Job Description
- Assist with routine conferences including setting up furniture, posting signs, managing equipment and periodically shuttling conference guests in Hoover-provided vehicle
- Managing the office environment with frequent checks
- Owning the treats stocking us up for Bagel Wednesdays and end of month drinks, and supporting our external caterers with their setup every Friday for our team lunches on both floors
- Providing short-term cover for the Receptionist to cover breaks, including the occasional cover during leave and ad-hoc admin tasks
- Preparing outgoing mail for pick-up (UPS, FedEx, USPS)
- Keeping all kitchens stocked with supplies - Coffee, cups, plates
- Additional support for Reception team, covering holidays/sickness
- Set up and clear meeting rooms
- Assist in set up of social events
- Collect and/or deliver recycling
- Maintain paper stocks for photocopiers
- Liaising with the wider Facilities teams
- Liaising with the cleaning teams
- Ordering keys
- Act as the focal point for VIP meetings and events
- Provide support to the Head of Facilities in relation to projects such as office moves
Assistant Facilities Job Description
- Assist in furniture set up in conference room as and when required
- Acknowledge receipt of mail and parcels and ensure prompt circulation
- Administrate the parcel and mail collection process, including the associated register
- Telephone lists to be reviewed and updated at regular intervals fixed line and mobile
- Record and redirect messages left for personnel
- Perform any other administrative duties as assigned by line management
- Daily inspections with particular attention to the order, safety, security and cleanliness of the studio floors to provide a well-functioning working environment
- Maintaining studio safety by completing weekly safety reports, inspecting fire extinguishers, fire doors, stairwells, entries and exits, elevators, hallways, bathrooms, kitchens, lighting, sidewalks, and making corrections and/or repairs when needed assisting floor wardens in emergency situations
- In addition maintaining CPR certification and attending Floor Warden and Fire Life Safety classes
- On call 24 hours / 7 days a week to assist the studio in any event for any reason
- Some IT and building maintenance knowledge a plus
- Knowledge of a multi-line phone system
- Pleasant demeanor and very helpful can do attitude
- General maintenance of the studio facilities to keep the building in good safe working order, keeping hallways, floors and stairwells clear of obstructions and trip hazards, making sure copiers and fax machines are functioning properly and servicing them as needed
- Train temporary employees and coordinate them on moves, events and procedures to teach them to provide efficient effective service in a safe and friendly way
- Preparation, execution and clean-up of special events
Assistant Facilities Job Description
- Respond to emergency situations and coordinate mechanical repairs/failures related to equipment or the building
- Consistently move through the buildings to prepare for or tear down meetings/events and perform other Facilities Assistant duties
- Routinely communicate with faculty, staff, students, and guests about Taubman College facilities
- Troubleshoot building related issues
- Act as liaison for outside contractors and vendors
- Conduct daily/weekly/monthly tours of the SSC complex and identify/resolve any maintenance/housekeeping problems
- Maintain/organize/inventory Facility storeroom
- Assist/support Receptionists, Mailroom, and Café when directed
- Produce monthly SSC departmental headcount listing
- Provide monthly SSC seating chart update
- Ability to work with IWMS systems
- 1 year of experience in a support role
- Physical stamina sufficient to stand during entire shift when required, excluding rest breaks
- Physical stamina sufficient to move and lift 50-pound boxes
- Experience in purchasing practices ordering, receiving, tracking and delivering
- Ability to work extra hours on occasion as needed to complete assignments
Assistant Facilities Job Description
- Oversee, evaluate, and track related user requests that may affect the physical plant, base building systems, and infrastructure
- Assisting employees with service requests such as lock-outs/access, furniture moves, conference room setups, and movement of items to and from storage
- Maintain phone listing database for the company
- Sort mail, both Fed Ex and USPS such as returned letters, adjustments, bills, orders, and payments
- Maintain knowledge of Deloitte and respond to general telephone queries as necessary
- Liaising with local FM on repairs and maintenance issues
- Ensure that the Filing, Post Rooms are adequately stocked and ordering of consumables with suppliers
- Gather filing and files from departments ensuring that the filing tray’s and trolley are empty on a daily basis
- Preparation of purchase orders and coding of invoices and recharges
- Assisting FM with regularly review, revise and maintain all operational procedures
- Required to work overtime as needed during evenings and weekends for event coverage for over 200 events a year
- Stand or walk up to 2 hours at one time for 4 hour per day
- Sit for up to 2 hours at one time for up to 4 hours per day
- Operates motor vehicles or heavy equipment (eg
- During periods of increase workload (6-8 times per year), lift or carry up to 50 pounds frequently (34-66% of the workday)
- Occasionally squat, reach overhead, lift overhead, push or pull with forces up to 100 pounds (less than 33% of the workday)
Assistant Facilities Job Description
- Deputising for the Facilities Manager when required
- These activities, additional tasks may be requested as required by management
- To carry out duties as requested by the Facilities Team Leader with regard to the continual upkeep of the hotel
- Responsible for implementing and following up of the hotel’s preventative maintenance programme
- To ensure that any complaints regarding works not completed on time are reported to the Rooms Division Manager for immediate action
- Carrying out remedial work as required
- Conducts audits of energy usage, minimising wastage and promoting efficiency
- Be aware of and implement all company policies and procedures relevant to the position
- Daily and weekly tasks will be discussed with the Facilities Manager and prioritised
- All upkeep and maintenance of all facilities on site including basic level electrical and wiring support
- Undergraduate or recent college graduate with an interest in both conservation/related areas, taking part in the Camp's instructional programs
- First aid certification a strong plus, technical college degree and strong interest or degree in biology and environmental conservation
- Excellent working knowledge of MS Office packages
- A background working in a corporate environment is essential, with professional services experience preferred
- Ability to deliver work to a consistently high standard
- Experience dealing and communicating with employees at all levels of an organisation