Contract Specialist Job Description
Contract specialist
provides PPD staff with up-to-date legislation and guidance as it becomes available and ensures compliance with relevant organizational and Regulatory Affairs SOPs and WPDs.
Contract Specialist Duties & Responsibilities
To write an effective contract specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included contract specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Analyze contractual requirements, special provisions, and legal terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedures
Coordinate with state and local governmental agencies to obtain and renew permits
Ensuring corporate policies and processes are enforced and communicated to internal team members
Negotiate with and direct internal clients outside contacts, which may include outside counsel, local and international governmental agencies (including law enforcement), representatives of other companies within the industry, trade associations, and other parties as needed
Review, draft and negotiate a wide variety of contracts, including services, outsourcing, supplier, and subcontractor agreements
Review and assist the business in preparing timely responses for proposals, bids and contractual modifications
Draft memoranda, responses to RFPs and other correspondence relating to contracting and RFP processes
Work directly with internal sales, financial, and operations personnel
Negotiate directly with external parties
Maintain and update contract-tracking systems
Contract Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Contract Specialist
List any licenses or certifications required by the position: DAWIA, II, DISA, FAC-C, III, E2E, CPM, FAC
Education for Contract Specialist
Typically a job would require a certain level of education.
Employers hiring for the contract specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business, Management, Law, Graduate Education, Education, Finance, Accounting, Marketing, Industrial, Economics
Skills for Contract Specialist
Desired skills for contract specialist include:
Excel
Enterprise financial products
Relevant software
Policies
Contract management principles
Regulations
PPD SOP and WPDs
State
Outlook
Local
Desired experience for contract specialist includes:
Review contracts and verify compliance with internal polices and communicate determination to the business
Drive the training programs and education initiatives, not only for direct clients such as MS Procurement, but also for other stakeholders who can benefit from the value of procurement experts
Drive template simplification focusing on leveraging plain English, active voice and template consolidation
Provide advice on a range of topics such as corporate policy compliance, contract interpretation, and supplier relationships matters
Draft and negotiate contractual supporting documents, such as complex amendments, letters, addenda and other documents to existing master agreements
Identify issues and consult with other experts, on matters related to employment, benefits, privacy, tax, risk, internal audit, IP licensing, and other topics related to contract negotiations
Contract Specialist Examples
1
Contract Specialist Job Description
Job Description Example
Our company is looking to fill the role of contract specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contract specialist
- Act as a contact between the legal team of attorneys and business owners, ensuring efficient and prompt resolution balancing best practices and business needs
- Analyze the risks and balance with the business goals to provide guidance to business owners
- Communicate with business owners, legal professionals and other subject matter experts and stakeholders about negotiation progress and effectiveness
- Guiding business owners through contracting related internal procurement processes, policy compliance, contract template usage, risk assessment and auditing
- Coordinates with Sales and Delivery Specialists to ensure that all required documents pertaining to the transaction are complete and accurate
- Prepare and review complex auto loan and lease contracts within company guidelines
- Records information and ensures data quality in multiple record keeping systems including but not limited to Salesforce, Route One and App One
- Serves as an authority on vehicle tax and other fees by geography, keeping abreast of changes as they are announced and communicating them to the team in a timely manner
- Participates in testing of new and updated forms and processes
- Populating contract templates and entering data into the corporate contract tool
Qualifications for contract specialist
- Be able to manage multiple priorities, work efficiently under pressure, seek appropriate supervisory input where needed, and consistently meet tight deadlines
- Be able to work independently under the supervision of lawyers in the APAC region
- Be excited by the software industry and ideally have relevant experience with Software-as-a-Service or professional ICT services
- Enjoy creative thinking and problem-solving in a rapidly changing environment
- Tracking and updating agreement status in CRM, as the contracts move through the contract lifecycle
- Collaborating closely with CELA
2
Contract Specialist Job Description
Job Description Example
Our company is looking to fill the role of contract specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contract specialist
- Draft and execute complex legal documents, such as contracts, settlement agreements, correspondence, reports, and other documents relating to non-litigation matters
- Conduct legal tasks including acting as business liaison between in house counsel, outside counsel, affiliate companies, and other parties
- Provide research and support activity and counsel and advise company personnel to help develop solutions on a variety of complex problems
- Provide training related to specialty areas to employees and third parties as needed
- Utilize electronic document management systems (iManage and e-ICD) to manage document retention and contract monitoring
- Review, negotiate and draft customer contracts and amendments
- Review, negotiate and draft additional commercial contracts
- Provide guidance with attorney supervision, general legal advice
- Manage the full cycle process of contract process by creating templates using standardized language that has been approved by the legal team, developing a system for tracking amendments or changes, utilizing correspondence point person templates
- Provide a centralized point of expertise and accountability to ensure that contractual requirements are met
Qualifications for contract specialist
- A minimum of three years of related contract management experience
- Passion for technology and games
- 6+ years of full time experience as a Contract Specialist or Paralegal
- Experience with handling commercial agreements
- Experience with iManage and e-ICD
- Skillful in Microsoft Office Suite and Oracle
3
Contract Specialist Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of contract specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contract specialist
- Review and process government bid documents
- Conduct necessary legal and corporate research analysis on various matters
- Prepare and review corporate documents
- Supervise and serve as a liaison for bankruptcy matters
- Process and respond to miscellaneous documents delivered to Legal Department
- Internal customers (Sales, Legal, FP&A and Transfer Agent) to gather complex data and negotiate contract terms regarding revenue sharing agreements, VI admin and sub-accounting agreements
- Shareholder servicing and participation agreements, and vendor contracts
- Educate business partners and sales team on legal and business issues which may impact negotiations of pending contracts
- Partner with National Account Managers and Legal Counsel to review and approve all contract terms before they are executed internally and sent to end client for counter-signature
- Where necessary make changes and re-draft relevant sections
Qualifications for contract specialist
- Demonstrate flexibility and the ability to collaborate and influence others
- 6 - 12 months of clerical accounting experience
- Have at least 2 years relevant professional experience, preferably as a contract specialist in US or with a foreign company‘s subsidiary in Japan and in the IT or software industry
- Fluency in Japanese (Reading/writing) and high business level English
- Experience in reviewing and summarizing contracts and other corporate documents
- A minimum of ten years combined business and legal experience, including contract drafting, negotiation and management
4
Contract Specialist Job Description
Job Description Example
Our company is looking for a contract specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contract specialist
- Responsible for upholding compliance by identifying, researching, and analyzing data related to potential violations of brand’s policies and procedures and abuse of company’s intellectual property
- Upholds strict adherence to policies and procedures, ensuring required documentation, reviews, and approvals are obtained
- Advanced knowledge of product lines & competitor arrangements to evaluate proposed increases, draft Business Case PowerPoint Presentations with pertinent financial and relationship facts
- And share recommendations with Financial Support & Contracts Manager/Director
- Confirm that rates offered to clients have been approved by appropriate internal parties (Financial Intermediary Committee and/or Executive Management Counsel) and are in line with market rates for competitors of same size
- Highly involved with sales organization audits of marketing support agreements and/or other servicing agreements
- Provide evidence and explanations of variances as requested
- Provide updates on regular basis regarding status of proposals to National Account Team, Sales Management, & other interested internal parties
- Work with Financial Support and Contracts Manager to adapt where necessary company contract templates and ensure the consistent use of most up-to-date contract template language and contracting standards
- Support other types of agreements where necessary liaising with Legal Counsel as needed
Qualifications for contract specialist
- Have a law degree from a recognized University, with good academic credentials
- Legal experience, preferably in a large corporate environment, is preferred
- Partner with Financial Support Specialists and TA on research issues related to new, changed or terminated contracts
- 2-5 years related work experience in financial contracts field strongly preferred
- Broad experience in financial industry preferred (sales and/or compliance background beneficial)
- Strong ability to extract and analyze complex data relating to financial and business issues
5
Contract Specialist Job Description
Job Description Example
Our innovative and growing company is looking for a contract specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contract specialist
- Review non-disclosure agreements, statements of work, and other standard legal documents
- Interpreting business and legal terms
- Act as a “point person” for the collection of information and feedback from disparate groups (e.g., finance, operations, security, product, ) during the contracting process
- Assist in revising and editing standard form contract templates, developing new form templates to support new products, service requests and the performance of additional professional services
- Prepare escalations of risk issues for approval by senior management
- Effectively interact with the Legal Department professionals regarding legal terms of contracts and, when necessary, business terms
- Learn the business products and stay current with them and with industry trends and news
- Performs and manages all activities associated with negotiation, contracting and finalization of investigator site contracts
- Responsible for managing internal relationships and prioritizing assignments
- Prepares contracts and leads budget negotiations of moderate to high complexity for a variety of therapeutic areas
Qualifications for contract specialist
- Must have the ability to work in a fast paced environment with changing priorities
- Must be detail oriented, good administrative skills, and well organized
- Must have mathematical skills to calculate various financial data
- The ability to work well with employees at various levels
- Ability to formulate concise arguments and compelling presentations
- Bachelor’s degree, or 5 years of equivalent contract management, contract administration and/or paralegal experience