Fund Admin Job Description
Fund Admin Duties & Responsibilities
To write an effective fund admin job description, begin by listing detailed duties, responsibilities and expectations. We have included fund admin job description templates that you can modify and use.
Sample responsibilities for this position include:
Fund Admin Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Fund Admin
List any licenses or certifications required by the position: CFA, CPA, SCWCD, SCJP, MBA
Education for Fund Admin
Typically a job would require a certain level of education.
Employers hiring for the fund admin job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Administration, Finance, Associates, Business, Economics, Guidance, Conducting, Management
Skills for Fund Admin
Desired skills for fund admin include:
Desired experience for fund admin includes:
Fund Admin Examples
Fund Admin Job Description
- Develop and monitor timetables to cover major reporting function
- Ensure that all month end and fiscal year end activities / reportings are completed accurately, reviewed and provided concerned persons as per required deadlines
- Review periodic audit reports prepared for assigned funds at reporting periods
- Acknowledge requests and liaise with business partners to ensure external and internal audit requests are completed timely and identified issues are resolved for applicable funds
- Applications Developer at level of 602
- Full review of accounting and tax work paper packages, financial statements and other reports and communications for clients
- Assists team members with problem solving and issue resolution
- Liaising among our internal customers and various vendors (portfolio managers, legal, custodians, vendors, ) on various issues
- Changes customer’s investment direction
- Verification daily unit count and daily unit price
- Bachelor’s degree (accounting or finance preferred) required
- One year of accounting experience or a prior internship preferred
- Proficiency in Microsoft Excel and other Microsoft Office applications
- Work with Fund Administration teams in Edinburgh, ensuring consistency of process and most optimal use of resource to provide various control and administrative duties (such as daily NAV review, tolerances checks, invoicing, ) to achieve complete and robust oversight of vendors and specific fund processes
- Working knowledge and understanding of trade processing, settlement processes and systems, CTM, Domestic Oasys, MarketAxess, Tradeweb, FXall, FIX, MT300, Bloomberg
- PC proficient with experience in Excel, Word, PowerPoint and various Investment Management, trading platforms and fund administrator’s system , Aladdin, Jepun FA system
Fund Admin Job Description
- Prepare and sending Account Balance report to external client
- Prepare and sending all related report to internal client
- Calculate earning client’s as requested
- Prepare data Fund Fact Sheet and Monthly Market Review to be uploaded on Website
- Actively involved on Internal and External Audit Process
- Actively involved on Enhancement System and Project Pension Support
- Calendar management and related logistics such as booking conference rooms, audio visual equipment, etc
- Support to day to day Investment related papers works
- Meeting scheduling for department head and overseas visitor
- Documentation and communication with issuing companies for Annual General Meeting related matters
- Technical Requirements (indicate the minimum technical requirements needed to be hired)
- Graduate of a 4 year Business or Finance related courses preferably with banking experience
- Must have taken atleast three units in french language
- Must be able to work on the night shift
- Ability to learn applicable systems, functions and processess/workflows
- Able to pass training quizzes depending on the increasing target per worktype
Fund Admin Job Description
- Ensures department operates within established controls and regulations
- Lead across multiple locations/regions, cultures and time zones
- Helps to develop and executes strategic and operational plans for the department
- Collaborates with cross-functional leaders to achieve objectives
- Manages assigned budget for team and/or workgroup within established guidelines
- Proactively adjusts financial plan and business goals in response to changing business and economic environment, and ensures business goals are met within established financial targets
- Understands and communicates business/financial climate and decisions/prioritization to team
- Makes hiring and termination decisions for both individual contributors and supervisors
- Support awareness of diversity and inclusion across department
- Identifies, coaches and develops talent in their team to meet and/or exceed performance expectations
- Able to meet individual UAT (training) targets per week, both over-all and per worktype
- Commitment to high level of quality and customer service
- Upholds professionalism, respect and integrity as vital factors in adding value to company’s financial strength
- No attendance issue
- Ten or more years of experience in Mutual Fund Administration or related field, , public accounting
- Extensive experience in preparation and review of Australian Trust distributions and processes
Fund Admin Job Description
- Understands current and forecasts future work volumes and staffing needs required to meet service goals and determines if team is staffed appropriately
- Will assist the senior leaders in driving forward key initiatives for talent development
- Manages processes and activities through downstream leaders and team members to achieve expected service, solution or product outcomes for team and/ or department of accountability
- Accountable for ensuring all work is completed timely, accurately and according to procedures
- Makes decisions regarding processes/systems issues, utilizing depth of knowledge/technical expertise to provide guidance and direction to teams
- Manages communication with appropriate stakeholders
- Drives team to identify and implement continuous improvements
- Prioritizes and aligns work to strategic priorities
- Proactively identifies, evaluates and reduces operational risk, and assesses controls, utilizing metrics and exception reporting, to ensure department productivity and quality of output
- Evaluates risk events and recommends/implements corrective actions for control deficiencies
- Able to lead across multiple locations/regions, cultures and time zones
- Qualifications in CPA, CIMA, CA and ACCA preferred
- Fluent English in both writing and speaking, French is an advantage
- Advanced degree (MBA, MSA, MSF or MST), certification (CPA or CFA) or equivalent working experience
- Audit experience required, preferably with a Big 4 Accounting firm or within the Financial Services industry
- 15+ years’ experience in mutual fund industry or in an accounting/reporting/compliance role with increasingly progressive career track
Fund Admin Job Description
- Represents department in cross-divisional projects as subject matter expert, and may lead department level projects
- Leads change implementation and acceptance in department
- Day to day and other periodic client reporting in relation to outstanding registration requirements
- Procedure maintenance
- Management of all operations of the Transfer Agency team
- Ensure client deliverables are met within agreed timeframes
- Maintain the smooth running of all operational and compliance procedures
- Support in the design and implementation of operation automation projects
- Generate ideas for internal process improvement and increase in efficiency
- Take delivery of the applications and supporting documents
- Thorough business management knowledge to implement processes, products or services, and technical expertise to apply functional/process knowledge to diverse issues
- Prior experience in leadership positions
- Ability to manage large projects that cross multiple disciplines in an organization
- Ability to manage significant number of employees
- Ability to multi-task including projects and routine deliverables
- Superior technical skills including advanced knowledge of US GAAP (as it pertains to mutual funds), SEC regulations, tax laws and industry standards