HR Operations Coordinator Job Description
HR operations coordinator
provides dedicated support and guidance to multiple Employee HR Managers and HR Business Partners with specific focus on HR transactions related to data maintenance, HR data reporting, onboarding, payroll, process and systems.
HR Operations Coordinator Duties & Responsibilities
To write an effective HR operations coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included HR operations coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Generate reports from HR systems and analyze data using Excel
Work with HRIS system and Excel to generate required reports on weekly, monthly and “as-needed” basis (headcount
Maintain and update all employee email distribution lists, staff contact lists
Respond to employee and manager inquiries regarding benefits, policies, employee data, and HR systems
Participate in HR systems testing and auditing activities
Index, and maintain employee records to meet administrative and legal requirements
Manage process for timely, secure delivery of records to lawful inquiries
Support changeover from paper to electronic records management systems
Support Employee exit process by maintaining stock of exit packets
Provide administrative support to key HR Programs, including Commuter Benefits, Service Awards, Recognition & Gifts, Internships, Wellness, , working closely with HRBPs
HR Operations Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for HR Operations Coordinator
List any licenses or certifications required by the position: HR, CPP
Education for HR Operations Coordinator
Typically a job would require a certain level of education.
Employers hiring for the HR operations coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business, Education, Business/Administration, Associates, Accounting, Graduate, Human Resource Management, General Education, Communication
Skills for HR Operations Coordinator
Desired skills for HR operations coordinator include:
Country specific regulations
PowerPoint
HR Tools and Interfaces
Excel
Benefits plans and payroll processes
HR systems
MS Office
Outlook
Email
HR Business Segments to understand data and reasonable checks on data received for input
Desired experience for HR operations coordinator includes:
An ability to maintain confidentiality of information
All applicants must be able to provide documentation to prove they are able to work in their country of hire
Minimum 1 year Human Resources experience
Identify improvement opportunities to HR OPS Manager which add value
Conducts internal audits on the HR OPS team to ensure compliance with H.I.R.E.S
Flexibility regarding schedule
HR Operations Coordinator Examples
1
HR Operations Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a HR operations coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR operations coordinator
- Process open positions through Brassring system from submission to offer generation
- Manages pre/on boarding process ensuring physical setup is complete for all new employees including phones, workspaces and computers
- Work with business clients in processing YOH setup requests for temporary employees and Agile requests for contractors
- Process workflows and SAP changes for data changes, promotions, salary changes, timekeeper actions, termination paperwork and others
- Coordinate work flow forms when terminating employees, ensure all payments are made correctly and exit interviews have been scheduled
- Act as the primary liaison with several HR departments including Payroll and Benefits, in order to manage and resolve day to day employee issues
- Manage HR Metrics reporting
- Coordinate logistics for employee meetings, trainings, roundtables, town halls
- Provide administrative HR support, including preparing presentations, generating monthly and ad hoc reports and sending employee communications
- Maintain and create all virtual employee files onsite, also complete I-9 verifications for all new employees
Qualifications for HR operations coordinator
- Experience with SAP or other HRIS, including report writing
- Bachelors in Human Resource Management or related field preferred
- Minimum of 1 year work experience in a Human Resources or similar support role
- Knowledge of Human Resource (HR) processes and systems
- The coordinator will liaise and partner with offshore coordinators to seek guidance to ensure overall support to key clients and stakeholders
- Provide support with pre-employment screening checks by actively tracking the process of the checks, billing costs
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HR Operations Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for a HR operations coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR operations coordinator
- Tactically triage and manage issues across 5 different systems
- Provides support for applicable vendor systems and processes to include ongoing process improvement, monitoring and reporting, troubleshooting issues, and assisting with implementation and UAT for system updates
- As needed, assists team members with the projects and programs that they manage
- Administer key HR processes such as onboarding, off-boarding, employee changes, benefits, payroll, and reporting
- Partner closely with regional Payroll team to ensure accurate and timely payment of wages
- Support HR Business Partners with ad-hoc projects, special events, reports, data analysis, and information requests
- Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, problem-solving, and making adjustments to plans
- Assists in the coordination of company related events and off-site meetings
- Provides support to Human Resources with interview schedules, maintenance of organizational charts, employee orientation and other duties as required
- Collects, coordinates and maintains confidential and sensitive information regarding personnel
Qualifications for HR operations coordinator
- Knowledge in specialized area of HR processes and systems (i.e., Contact Human Resource (HR), staffing)
- Minimum 3 years of administrative or relevant HR experience
- Knowledge of employment verification regulations and process is preferred
- Commitment to providing exceptional customer service to colleagues, customers and vendors
- Data entry experience with attention to detail and accuracy
- Flexibility to changing priorities, ability to manage multiple duties and work under time constraints
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HR Operations Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a HR operations coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR operations coordinator
- Works on documents and presentations to ensure high-quality production/editing
- Establish an operating model with Legal, E&C, CC and work on establishing a Publication Policy within AIRM
- Provide backup support to Office Manager/Executive Assistant as needed
- Provide leadership to onsite team who manages daily interview process
- Conduct daily welcome sessions for candidates
- Provide direction to candidate tour and catering suppliers
- Manage candidate and interviewer flow throughout the day
- Manage the US Recruiting FTC Scheduling SharePoint, access controls and all updates
- Handle interviewer escalation issues
- Audit interview schedules for accuracy and completeness
Qualifications for HR operations coordinator
- Ability to sit for long periods while typing and operating a PC
- Administration of employee engagement survey
- Identify areas for process and efficiency improvements
- Assist with identification of opportunities for employee rewards and recognition
- Assist other HR team members with projects as needed
- Associates or Bachelor’s Degree in relevant discipline highly preferred
4
HR Operations Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of HR operations coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR operations coordinator
- Facilitate resolution of issues with candidate travel
- Ensure proper interview guides are prepared and submitted
- Develop plans and implement actions for continuous improvement
- Determine with branding team on refreshing center look at least annually
- Manage onsite logistics for the Ford Talent Center
- Support all audit and compliance activities for the department
- Facilitate onboarding and off-boarding of Recruiting team members
- Enter ex US HR data related to new hires, rehires, data changes, promotions, terminations, salary increases and other HR related actions
- Audit and review data entry transactions
- Coordinate with other HR departments including Payroll and Benefit to ensure accurate payments, deductions and problem resolution
Qualifications for HR operations coordinator
- Experience working in a call center or HR shared service center preferred
- Ability to interpret and communicate HR policies, procedures, and programs
- Effective planning, organizational skills, time management and prioritization
- Three years of experience supporting HR operations related to the functional area is required
- At least two years of HR experience, preferably working with a multinational company
- Basic knowledge of US employment laws
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HR Operations Coordinator Job Description
Job Description Example
Our company is hiring for a HR operations coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HR operations coordinator
- Participate and support of key HR initiatives
- Manage and maintain employee folders
- Bachelor’s preferably in Human Resources or Business Administration or associate degree preferred
- Experience working in a HR Shared Service delivery model a plus
- Ability to flex work schedule to support the needs of a 24/7 fast-paced, manufacturing operation
- Review staff utilization, future resource availability, overtime and prepare monthly management reports
- Manage the distribution and collection/completion of New Hire Paperwork
- Continually question and upgrade processes to be as user friendly, efficient and scalable as possible
- Create and administer internal promotion letters and internal transfer letters
- Complete employment verifications, unemployment requests, I9 and e-verify verifications
Qualifications for HR operations coordinator
- Possess advanced writing, editing, spelling, grammar, formatting, standard business correspondence and proof reading skills
- 3+ previous experience in benefits, payroll, general human resources or customer service preferred
- Knowledge and exposure to talent management, hiring, recruiting
- Understanding for Ford systems
- Understanding and experience with event planning and management
- Knowledge of Applicant Tracking Systems and continuous improvement processes and tools