Manager, Contract Administration Job Description
Manager, Contract Administration Duties & Responsibilities
To write an effective manager, contract administration job description, begin by listing detailed duties, responsibilities and expectations. We have included manager, contract administration job description templates that you can modify and use.
Sample responsibilities for this position include:
Manager, Contract Administration Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Manager, Contract Administration
List any licenses or certifications required by the position: PMP, LCP, B2G, FAC-C
Education for Manager, Contract Administration
Typically a job would require a certain level of education.
Employers hiring for the manager, contract administration job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business, Education, Administration, Management, Finance, Business/Administration, Accounting, Engineering, Law, Construction
Skills for Manager, Contract Administration
Desired skills for manager, contract administration include:
Desired experience for manager, contract administration includes:
Manager, Contract Administration Examples
Manager, Contract Administration Job Description
- Providing guidance and counsel to staff in all areas of contracts administration and contracts management including capture strategy, solicitations, proposal development, contract negotiations and contract execution in multiple contract types ( , Cost Plus, FFP, FFP Development)
- Manage the end to end process from preparation through submission of government pricing (“GP”) calculations and other reporting requirements associated with federal and state programs, including but not limited to AMP, BP, ASP and NFAMP
- Assist in the development and maintenance of compliance documents, such as policies and procedures, SOPs and working instructions related to areas of responsibility
- Perform analysis and assist in developing contracting strategies aligned with brand objectives, competitive environment, and goal of ensuring access to products including impacts to government pricing and net revenue
- Provide meaningful analysis and guidance to the company on issues relating to GP, payer mix and trends, contract performance, and distribution channel activities
- Partner with Finance to create a gross to net revenue model for products and ensure ongoing maintenance of inputs and assumptions, such as payer mix and other contracting changes
- Partner with Business Intelligence and Finance teams to forecast volume and discounts by channel throughout the various financial forecasting and budgeting cycles
- Build and maintain positive and productive relationships with all service providers in area of responsibility
- Exercise sound judgment and oversight to ensure integrity and compliance with federal, state, and local regulations corporate policies in all activities and communications
- Manages the process of calculating and paying rebate and administrative fees to Institutional customers and GPOs
- Must be able to prepare and negotiate certificates of authorship
- Must be able to obtain quotes for music used in trailers
- Must be able to read and interpret contractual agreements
- Must have in-depth knowledge of publishers, composers, public domain music
- Must have thorough knowledge of music as it relates to the film industry and music clearance procedures
- Two to five years of experience in procurement contract administration activities, operations experience in the financial services industry, supervisory/management experience
Manager, Contract Administration Job Description
- Acts as backup approver to the Senior Manager, Specialty Contract Operations for calculations in Model N and payments
- Effectively builds key business relationships with Market Access-Specialty Pharmacy, and Institutional Operations to ensure understanding of developing contracting strategies, and that teams are properly aligned to meet business needs and compliance regulations
- Supports Senior Manager in the management of 2 Contract Analysts, determining contract implementation strategy in Model N, and will act as backup approver for contracts in Model N
- Direct supervisor of the Senior Pricing & Reporting Analyst and Rebates Analyst
- Provides process oriented strategies to enhance organizational effectiveness in rebate payment processing, financial controls, payment accuracy and related business functions in the department
- Participates in special projects that require contract administration and rebate calculation subject matter expertise
- Coordinate the process of managing contracts and claims on the projects
- Contracts analysis, analysis of progress in the contract implementation and contract documentation conducted in accordance with the procedures FIDIC or PZP
- Recognition of changes in the contract subject, analysis and evaluation of deviations between the contractual obligation and jobs made
- Identification of events and circumstances affecting the additional costs and duration of projects
- Strong organizational, project management and managerial skills
- Excellent verbal and written communication skills, ability to interact with all levels of management
- Knowledge of government contract types, legal and regulatory requirements
- Understanding of contracting principles, practices, rules, regulations and procedures of government/defense contracting
- Contract negotiation techniques
- Ability to effectively interface with all levels of management and individual contributors
Manager, Contract Administration Job Description
- Ensuring the flow of information between key people on their projects
- Cooperation with Project Managers and law department
- Correspondence with the Client
- Maintain contract management system (contract database, file location, record retention) for organizing and tracking contracts, including expirations, payments and renewals
- Ensure that operational contract parameters are updated in the operational systems and the associated controls/restrictions are working as designed
- Provides high level contract administrative support with minimal supervision
- Must be able to work against deadlines and manage multiple tasks within a fast paced, team oriented environment
- Provide a high level of support and service to the firm’s Procurement Strategic Sourcing team, requestors across the firm
- Reviews drafts of output/volume agreements
- Vendor agreements/contracts
- Capable of establishing and managing negotiation strategies and financial requirements, perform business risk assessment and mitigation plans, conduct negotiation of contracts requiring a high degree of negotiation expertise and execute proposals and contracts to the threshold delegated
- Develop solutions to complex contracting issues, which require the regular use of ingenuity and innovation
- Experience with various Cost-type, T&M and Firm Fixed Price Contracts
- Must have experience working as part of proposal teams
- Must be able to multi-task and support concurrent requirements for different internal customers
- Experience establishing and managing negotiation strategies and financial requirements, perform business risk assessment and mitigation plans, conduct negotiation of contracts requiring a high degree of negotiation expertise and execute proposals and contracts to the threshold delegated
Manager, Contract Administration Job Description
- Oversee the process, preparation and issuance of all domestic compliance documents (non-conformance letters, defaults, terminations, de-identification and related correspondence)
- Manage six compliance coordinators to answer any day-to-day inquires and escalate any issues to leadership
- Responsible for ensuring accuracy of letters and any documentation prepared by Coordinators, as any errors may have significant impact on Company’s financial wherewithal
- Ad hoc projects primary include system improvements and providing user testing for system changes and upgrades
- Manage the Total Cost of Ownership (TCO) cost allocation for the Global TA , including the methodologies, relationships, communications, and analysis
- Analyze, interpret, and derive meaning from monthly budget reports, including trend analysis, and research issues/variances
- Develops and evaluates policies & procedures
- Conducts/attends monthly team meetings
- Conducts & facilitates training sessions for the team
- Develops, creates & executes job performance evaluations
- Ability to foster ethical conduct at all times and exhibit the personal integrity required to attract and retain customers in a highly competitive market
- 4 years pharmaceutical/biotech industry with experience in government pricing and gross to revenue modeling
- Working knowledge of multiple channels including but not limited to, physician clinics, hospitals, commercial payers, 340B, the VA, Medicaid, and Medicare
- Working knowledge of the impact of pricing and contracting decisions on government price reporting including but not limited to, ASP, AMP, and Medicaid Best Price
- Strong analytical abilities, and the ability to take incomplete information and develop impactful strategies
- Prior launch experience with specialty and small patient population products preferred
Manager, Contract Administration Job Description
- Develops new procedures to improve the accuracy and efficiency of the department
- Assists team members in managing problem resolutions
- Provides guidance in addressing issues in the most efficient manner
- Develops methods to improve communication through departmental meetings
- Work closely with other supervisors to meet or exceed service levels
- Consults with other supervisors to establish work flow changes to meet dept needs
- Resolves issues with Trust Accounting on reconciliation of client accounts
- Interact with and contribute to the success of other departments such as DR, CRC & Product Support
- Strengthen knowledge of industry databases (iFast, AWD, OOD)
- Manages high volumes of work and escalates issues regarding service levels
- Experience with Model N revenue management or similar system
- Experience analyzing large data sets or financial analysis are required
- 2 years’ experience in the construction industry in the contract administration on managerial position
- Practical knowledge of the standards and regulations in the design and contracting construction, FIDIC contract conditions, construction law and public procurement law
- Extensive experience and knowledge of the railway market in Poland
- Experience in working with PKP PLK