Production Coordinator Job Description
Production Coordinator Duties & Responsibilities
To write an effective production coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included production coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Production Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Production Coordinator
List any licenses or certifications required by the position: APICS, CPE, ASE, DOT, CCPM, PMP, MS, BPM, OTMIS, OSHA
Education for Production Coordinator
Typically a job would require a certain level of education.
Employers hiring for the production coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Associates, Technical, Communications, Marketing, Film, Manufacturing, Engineering, Management
Skills for Production Coordinator
Desired skills for production coordinator include:
Desired experience for production coordinator includes:
Production Coordinator Examples
Production Coordinator Job Description
- Coordinate remnant ad space (sales notification, ad order entry and ad production)
- Check invoices for accuracy of production charges and credits
- Maintain communication with sales reps and managers on production issues
- Attends Production Hand Offs
- Oversees Production WIP reports from each vendor
- Responsible for managing and producing in-house and external stills and video shoots from conception to production for web or print
- Ensure contracts, permits and agreements are in place pre-production and filed on completion of project
- Work closely with and provide support to the Production team
- Maintains contact information for all crew in electronic scheduling system
- Compile information for the Network
- Frequently required use of hands and fingers to write, manipulate telephone and computer keyboard
- Previous experience in entertainment/creative services/production/proofreading preferred
- Must have the ability to communicate effectively and tactfully with all levels of personnel in person & on phone
- Must be able to dedicate time needed to manage heavy workload
- Must be willing to take to submit to a background investigation
- Create, Maintain and Distribute Show Trackers
Production Coordinator Job Description
- Provide quality control for digital ad materials, including responding to queries related to mechanical and digital advertising specifications for advertisers, agencies, and vendors
- Assist with conferences and events and planning coordination when needed
- Captures Sales projection updates and ensures vendors receive and confirm updates
- Reviews ATS on a weekly bases to ensure major issues are identified
- Tracks and ensures timely receipt of all testing reports
- Stays in communication with Logistics on status of freight movement and approvals
- Receives shortage reports and communicates with Customer Service as needed
- Follows up with vendors on ready dates on shortages
- Creates cost negotiation charts, delivery confirmations, and prices
- Updates PO cxl and eta dates if extensions needed
- At least one-year experience in television or film production or equivalent education and experience required
- Strong organizational ability to prioritize multiple tasks and meet deadlines
- Minimum 2 years of experience film & video production experience
- Knowledge of production logistics and current industry standard practices
- Strong online/digital media landscape knowledge and technical savvy desired
- Some video editing experience (Adobe Premiere) desired
Production Coordinator Job Description
- Communicate consistently with creative and production team
- Update tracker as necessary with cancelations or mechanical release date changes
- Prepare and print International Artwork Tracker and distribute to team prior to Bi-Weekly International Artwork Status Meeting
- Track/oversee progress of projects for all brands and communicate with internal team and cross-functional teams to ensure deadlines are met
- Assist with completing the weekly priorities report
- Leads WRM (Weekly Recap Meeting)
- Manages liabilities
- Prepares PO worksheet & size breaks
- The candidate will be encouraged to develop new systems, trackers, ideas, to help the department operate more efficiently
- Work with vendors to secure bids process and track all invoices
- Must have a BFA or BA in Fashion Merchandising, Business, or related field
- Must have intermediate understanding of fabric types
- Must have experience working with vendors/ factories in India
- Must possess excellent written and verbal communication skills strong organizational aptitude
- You must have proven production experience in a fast-paced environment, ideally from a creative agency, fashion retailer, publisher or design office
- Contacts with global fashion photographic, model, hair and make-up agencies
Production Coordinator Job Description
- Responsible for proactively maintaining department common areas and participating in creative sessions to appropriately brand these areas
- Submit OT dinner vouchers on behalf of the team
- Deliver mail and coordinate shipping/couriers
- Own / maintain PULSE web team email Distribution Lists
- Attend information / training sessions related to new studio processes
- Setting up craft on all shoots and coordinating additional meals as needed
- Pick up/return equipment for shoots to vendors
- Prep equipment for shoots as needed
- Schedule appointments, conference calls and set itineraries for Producer’s external and internal meetings
- Organize Producer calendars, make travel arrangements and process expense reports
- Responds promptly to production and sales needs new developments
- Must have 1-2 years of experience as a production coordinator
- Understanding of technical aspects of studio and location photography and an aptitude for learning new technology
- Confidence to own full projects with a practice of transparency to alert the Production Manager of any issues that may arise
- Minimum of 2-4 years of experience in sweaters production/sourcing
- Basic knowledge of scheduling, budgeting and vender interaction is required
Production Coordinator Job Description
- Assign projects and communicate with Producers to provide updates on project status to On-Air Production Manager and Sr
- General Line Producer/Production Management Support
- Review of production progress with instructors
- Assisting instructors and FMS faculty with obtaining production permits
- Maintain digital libraries, make dubs and upload videos as necessary
- Daily internal communication with customer service and external communication with our overseas factories
- Communicate customer specific packing/shipping requirements to factories when purchase orders are placed
- Review and confirm shipping documents for all brands
- Communicate document confirmation and vessel needs to import/logistics coordinator
- Maintain DVD library for shows and distribute the materials as needed
- Requires an associate's degree or its equivalent or 2+ yrs of work experience
- Familiar with print production materials and processes a plus
- Detail-oriented, independent work style, strong in spelling and grammar, accurate with numbers
- PC & Mac proficient
- Proficient use of Microsoft Office and and design software (Adobe Creative Cloud, Quark Xpress)
- Experience with pre-flight and final file preparation for manufacturing vendors