Purchase Job Description
Purchase Duties & Responsibilities
To write an effective purchase job description, begin by listing detailed duties, responsibilities and expectations. We have included purchase job description templates that you can modify and use.
Sample responsibilities for this position include:
Purchase Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Purchase
List any licenses or certifications required by the position: GCPA, ISM, NIGP, SAP, CPR, RFP, CPCP, ITP, NATA, CEU
Education for Purchase
Typically a job would require a certain level of education.
Employers hiring for the purchase job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Finance, Business/Administration, Accounting, Education, Business, Public Administration, Management, Engineering, Associates, Manufacturing
Skills for Purchase
Desired skills for purchase include:
Desired experience for purchase includes:
Purchase Examples
Purchase Job Description
- Processing expenses and /or credit card transactions
- Preparation of payment of supplier invoices in a timely manner
- Timely reconciliation of supplier statements in line with policy
- Supplier query resolution in a timely manner
- Close co-operation and collaborative working with other departments including Stores and Purchasing
- Review cardholder documentation to verify that all charges again the cardholder’s account are substantiated by and complete documentation
- Review manager approval
- Request additional documentation for any transaction that appears to be personal in nature, and is not fully explained in the provided documentation
- Verifies compliance with EA’s Purchasing Card Policy
- Contact cardholders for overdue reconciliations and missing receipts
- Reviews reconciliations for missing receipts, split transaction, and other possible misuse of the card
- Research on the Internet questionable suppliers
- Maintain spreadsheet of questionable items, communications to cardholders, missing receipts, and other violations of policy
- May be needed to backup Corporate Card Administrator, as needed
- Review for all gifts purchased for employees (>$25), and confirm appropriate payroll reporting
- Review for all gifts purchased for 3rd party vendors (>$250), and inquire/confirm appropriate conflict of interest reporting has been completed
Purchase Job Description
- Review for correct application/use of purchase descriptions and SIC codes
- Review for personal meal charges, travel bookings, and capital expenditures
- Monitoring Canada GST & HST itemizations to ensure TAX reclaim
- Report the results of the compliance audit on a regular basis
- Highlight relevant policy/process changes required to carry out smooth P-Card audit
- Invoice Processing (High volume)
- Proof of delivery processing & Checking as required
- Payment Application and Review
- Query resolution and support with basic payment applications
- Creation, Review & Closure of purchase orders
- Minimum 2-3 years Finance experience, preferably with purchase card experience
- Experience performing data entry preferred
- Must have basic knowledge of Microsoft programs
- Must be willing to work in a fast-paced fashion environment
- Must have a positive attitude and be willing to learn
- Demonstrated ability to balance multiple tasks simultaneously
Purchase Job Description
- Be methodical and organised
- Be able to work under pressure and thrive on working in a busy environment
- Contributes to the completeness and accuracy of month end and annual reporting
- Process information in accordance with the SLA and client specific procedure manuals
- Provide information and comply with internal and external management reporting requirements
- Contribute to the provision of accurate and timely information internal/external auditors in line with company policy and procedures
- Identify and escalate any known issues and conflicts to Line Manager
- Interrogates data to ensure accuracy of reporting information
- Investigate research and analyse data to resolve queries within agreed timescales
- Maintain accuracy of filing system
- A recent year of experience in a Purchase Ledger or Accounts Assistant role
- Educated to degree level (within Accountancy or Finance) preferable
- AAT studier preferable
- Some Purchase Ledger experience
- Someone keen to progress and learn
- Experience within a legal practice or financial professional services organisation will be highly advantageous
Purchase Job Description
- The entry and maintenance of customer purchase orders
- Management of order backlog and administration of Return Material Authorizations
- Interface with Customers, Sales, Customers, Product teams, Credit teams, and warehouse/logistics teams
- Normal Office Environment, some travel may be required
- Receive customer Purchase Orders
- Answer customer emails regarding status of orders and track inventory
- Pick orders in Oracle for shipment to customers
- Microsoft software, Oracle, INCO terms, and logistics
- Ability to analyze data and create reports
- Guide and help customers to obtain and adjust their prequalification letters
- General office experience- filing, faxing, copying
- Knowledge of basic accounting techniques and principles
- Knowledge of SUN accounting package, desirable although not essential
- Educated to GCSE level or equivalent (to include English and Maths grade C)
- BE/B.Tech with a strong academic record preferred
- Input in Oracle Customer POs - Oracle good to have, not required
Purchase Job Description
- Executor responsible for the ICS controls relating to the PTP processes
- Actively work with Infosys and Team Lead/PTP Manager to understand key risks in the PTP processes and put in place mitigation actions to address those risks
- Reviews and improves pro-actively with the Team Lead/PTP Manager on the overall service delivery of the owned processes
- Build and maintain relationships of trust and service with a large book of prequalified customers through inbound and outbound calls and emails
- Partner with our loan officer team to provide a very smooth transition when the customer is ready to apply
- Ensure compliance with internal and external requirements and regulation
- Provide customer support and educate internal customers on Discovery’s P2P process
- Communicate best practices to ensure vendors are set-up, purchase orders (POs) are approved, and invoices are processed and paid timely by the GBS team in Poland
- Liaise with local business units and the GBS team in Poland to ensure consistent execution of services and communicate changes in business requirements or expectations
- Integrate business operations of newly acquired companies and technologies into GBS
- Experience should be 11 to 15 years for BE and 12 to 18 years for Diploma
- Should have Understanding of Purchase process & SOP's , Commercial Terms & Conditions
- Industrial experience of Petrochemical, Chemical, FMCG, Food & Bio, Mining, Infrastructure, Buildings
- Engineering background essential
- At least two years of customer service experience or at least one year of sales or mortgage experience
- Three years or more of experience in customer service or sales in financial services