Senior Administrative Coordinator Job Description
Senior administrative coordinator
provides support to the team in technology applications (e.g., CRM, InDesign, Outlook, Word, Excel, PowerPoint).
Senior Administrative Coordinator Duties & Responsibilities
To write an effective senior administrative coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included senior administrative coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Effectively utilizes numerous communication tools both in person (live and telephone) and digital (including use of email, Skype, Inter-call, Net Meeting) to ensure all documentation data is collected and clearly understood
Provide a full range of administrative support to two members of the leadership team, such as arranging travel, maintaining Outlook calendars, scheduling meetings, preparing expense reports, answering and screening calls and processing invoices
Establish priorities and schedules of projects
Recommend procedural changes to improve unit efficiency
Manage calendars via Lotus Notes
Arrange meetings including Audiovisual Services, WebEx, Audio Conference and catering/luncheons
Maintain and update Oncology Biostats document management system
Coordinate with Legal, Finance, and the Oncology Study teams to establish Master Service Agreements (MSAs) and Statements of Work (SOWs)
Research travel options via Expedia to finalize arrangements
Process travel and entertainment expense reimbursements using ADP Concur
Senior Administrative Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Senior Administrative Coordinator
List any licenses or certifications required by the position: FRA, DSO, SEVIS, WSIB
Education for Senior Administrative Coordinator
Typically a job would require a certain level of education.
Employers hiring for the senior administrative coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business/Administration, Office Administration, Associates, Business, Technical, Project Management, Faculty, Communication, Bookkeeping
Skills for Senior Administrative Coordinator
Desired skills for senior administrative coordinator include:
Excel
Word
PowerPoint
Word processing
Office machines
Spreadsheet
Email
Outlook
Software applications and databases
Microsoft Excel
Desired experience for senior administrative coordinator includes:
Perform other administrative tasks as appropriate
Manages purchase orders and processes payable invoices
Oversee the day-to-day operations of the unit/department
Participate in the development and implementation of projects, work methods and procedures
Manage departmental calendars
Process invoice transactions for Oncology
Senior Administrative Coordinator Examples
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Senior Administrative Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of senior administrative coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior administrative coordinator
- Coordinate with Legal, Finance, and the Oncology Study teams to establish Master Service Agreements (MSAs) and Statements of Work (SOWs) for independent vendors and consultants
- Provides administrative support to the Director and Founding Director of Center for Cell and Gene Therapy to assure continuity of operations and to fulfill various teaching, research, clinical, and administrative services
- Preparation of international and domestic travel arrangements
- Coordinates committees, meetings, including scheduling, agenda, minutes, as requested
- Provides administrative support to faculty and staff to assure continuity of operations and to fulfill various teaching, research, clinical, and administrative services
- Report any issues regarding system problems, including the microfilm and microfiche machines, and help track when supplies need to be ordered
- Assist with the testing of any upgrades or system changes in regards to transcript processing
- Deal with students and alumni who have urgent transcript needs
- As directed, carry-out other appropriate duties
- Provide general administrative support the team, including approving expense reports, handling of Time & Labor, reviewing and tracking non-exempt OT, and serving as the on-site expert for other administrative questions
Qualifications for senior administrative coordinator
- 2 years of experience representing a combination of administrative/data entry support preferred
- 1-3 years SAP or ERP solution experience preferred
- Ability to lift, pull, and push up to 50 lbs
- Able to effectively collaborate with employees at all professional levels
- Ability to bend, climb, kneel, and maintains repetitive motion of hands, arms and legs
- You’re a consummate professional, a natural do-er, you love to organize, schedule, coordinate and manage projects
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Senior Administrative Coordinator Job Description
Job Description Example
Our growing company is looking for a senior administrative coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for senior administrative coordinator
- Prepares and formats Powerpoint presentations for BOD/Executive meetings for VP’s
- Serve as key liaison with the broader Turner teams such as CNN
- For several GBPO functional leaders (including VP and directors) manage complex calendars to schedule meetings, conference calls, videoconferences and special events
- Handle telephone calls, mail disposition, multi-location domestic and international travel arrangements live and virtual meetings/conferences
- Track and support assigned internal projects and processes, such as employee recognition program and recruitment tracking
- Manages the CVPs files for recordkeeping
- Manages Case Flow - Logging in Sales Force, checking for completeness of submission, assigning to appropriate CVP, notifying opportunity team, setting up electronic records retention folders
- Manages Supplemental Illustration Peer Review Process
- Manage SMRU Approved Files
- Provide Administrative Support for the Coaching Program
Qualifications for senior administrative coordinator
- You’re proactive, flexible and able to prosper within a team environment work independently with minimal supervision
- Experience in a Call Center (high volume preferred)
- A high school diploma or GED equivalent is required Intermediate level skills with MS Windows such working with windows and its components, desktop, taskbar, start menu, minimize/maximize/close function, drag/drop, copy/paste, rename, delete, recycle bin, and my computer
- Minimum 1 year of accounting experience, A/P, A/R
- Possess excellent organizational, communication, customer services, and administrative skills
- Minimum 6 months of transportation industry experience preferred Previous experience processing motor vehicle permits and licenses preferred
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Senior Administrative Coordinator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of senior administrative coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior administrative coordinator
- Create and manage global SharePoint sites and shared drives for Global Quality as needed
- Provide administrative support to Head of Quality and leadership team including Directors and Managers
- Schedules meetings, appointments, interviews and coordinates daily calendars for Head of Quality and leadership team including Directors and Managers
- Books international and local travel for Head of Quality and leadership team including Directors and Managers
- Takes accurate minutes at meetings as designated by Head of Quality and distributes as appropriate
- The position will also assist the LSO administrator with routine maintenance of the system, e.g, entries for new hires and their training, inputs for on-the-job training records by individual
- Assists in formatting of documents for regulatory submissions
- Must be able to manage multiple tasks in a confident, professional manner with excellent attention to detail, forethought and follow-up
- Must be self-directed and responsible, able to ensure that assigned tasks are carried out with minimal oversight by management
- Maintain project reimbursables
Qualifications for senior administrative coordinator
- Ability to effectively communicate orally and in writing with a diverse community
- Ability to handle multiple tasks, projects, and deadlines
- Intermediate to advanced proficiency in Microsoft Office Suite and Sharepoint
- Ability to interact confidently with executives and employees at all levels
- Should be able to work autonomously
- Able to handle last minute changes with composure and confidence
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Senior Administrative Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of senior administrative coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior administrative coordinator
- Manage sub-consultant paperwork
- Assist with year end
- Provide time management support by prudently allocating the Dean’s time, exercising subtle judgment about the priority and urgency of the many incoming requests
- Communicate with faculty, staff, students, and external contacts regarding important school announcements, newsletter and events
- Research, gather, and compile pricing information and best options for travel, including airfare, hotel accommodations and other transportation requirements as necessary
- Confirm all other pre-departure travel details, including international cellular and data plans are added to the Dean’s devices, pre-departure transportation
- Record, track, and reconcile a heavy volume of P-Card purchases for the Dean
- Perform receptionist duties including greeting guests who come to meet with the Dean
- Assist with the management of prospects
- Maintain specialized and confidential planned giving information
Qualifications for senior administrative coordinator
- Must be efficient in supporting staff with software updates
- Exhibits business maturity and judgment in interactions with internal and external personnel
- Organize meetings, manage calendars, and coordinate global schedules
- Maintains appointment schedule by planning and scheduling meetings, conferences and teleconferences
- Preparation of complex, ever changing international and domestic travel arrangements
- Preparation of meetings, ensuring appropriate attendees, and agendas, room bookings/venues and audio/visual facilities as required
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Senior Administrative Coordinator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of senior administrative coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior administrative coordinator
- Assist in the management of the Student Leadership & Development office in a manner that maintains a professional, efficient, and organized work environment that promotes student growth and development
- Coordinate major high profile University processes and programs
- Perform varied office and clerical work including typing, proofreading, filing, record keeping and telephone duties
- Monitor and maintain accurate and current balances for departmental operating budgets in accordance with University policies
- Regularly performs a significant amount of work that requires a degree of expertise
- Organizes & coordinates events, conferences, and/or meetings which may include creating timelines
- Make travel arrangements and coordinate travel plans for Directors of Development, when on development related business
- Plan, organize and coordinate meetings and events for Directors of Development
- Serve as a liaison between Directors of Development, offices of the Dean and Director, the Associate Vice President of Development, other University Relations offices and on-campus service providers
- Maintain budgets for Directors of Development
Qualifications for senior administrative coordinator
- Basic understanding of trucking regulatory issues desired Working knowledge of any accounting software such Walker is ideal
- Ability to develop thorough knowledge of the student information system and all functional related systems
- Support budget management activities
- Project management support for administrative projects
- Handle invoices and expenses reports for the executives ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking
- Manage inboxes, calendars, coordinate meetings/conference calls, print and distribute relevant material prior to meetings