Subcontracts Administrator Job Description
Subcontracts administrator
provides proposal support by reviewing solicitation, assessing FAR/DFAR requirements, and drafting response to include all pricing, assumptions and exceptions.
Subcontracts Administrator Duties & Responsibilities
To write an effective subcontracts administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included subcontracts administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintain accurate PO files per FAR/DFAR requirements and internal policies and procedures
Review and interpret software licensing agreements, incorporate terms and conditions into purchase orders, and track royalty payments, fees and other schedules
Negotiates subcontract terms and conditions including price, delivery, quality, and performance requirements
Leads the subcontract administration team to ensure compliance with all terms and conditions including price, schedule and quality
Analyzes and evaluates subcontractor proposals, negotiates deviations from work statements, schedule, and/or terms
Issue requests for quotation/bid/proposal & analyze supplier quotes to determine best source in terms of cost, conformance to requirements, and delivery
Document fair and reasonable pricing per FAR by performing cost and and/or price analysis
Receives subcontractors' responses to RFQ/RFP and determines each subcontractor's ability to meet Company and procurement requirements
Interface with other divisions including, but not limited to, Sales, Capture / Business Development, Accounting, Contracts, Pricing, Program Control, Program Support and Senior Management teams
Conducting bidder conferences, coordination the analysis and evaluation of proposals, facilitates the selection/recommendation of subcontractors, negotiate subcontract provisions and pricing, issues awards, prepares and administers resulting subcontracts
Subcontracts Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Subcontracts Administrator
List any licenses or certifications required by the position: RFP, I.S.M, M.A, N.C, MOS, C.P.M, CPM, RFQ, CPCM, CFCM
Education for Subcontracts Administrator
Typically a job would require a certain level of education.
Employers hiring for the subcontracts administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business/Administration, Business, Management, Administration, Education, Engineering, Finance, Government, Law, Supply Chain Management
Skills for Subcontracts Administrator
Desired skills for subcontracts administrator include:
FAR and DFAR
Federal Acquisition Regulations
FAR
Regulations
IDIQ vehicles
Terms
Relevant laws
DFAR
Conditions
CAS
Desired experience for subcontracts administrator includes:
Experience in international contracting mechanisms FIDIC
Undergraduate degree or membership of a relevant recognized international Professional Body MRICS
Years of experience in related field can be considered in lieu of degree
Bachelor’s degree coupled with 1+ year of business/subcontract experience, OR and Associate’s degree coupled with 3+ years of business/subcontract experience OR a HS diploma coupled with 5+ years of business/subcontract experience
Ability to multi-task and prioritize actions to meet necessary requirements, compliance, program and proposal needs
Must have reasonable logical thought processing skills to effectively support programs, subcontract issues of varying complexity, working with Subcontracts Team to collaborate and resolve items
Subcontracts Administrator Examples
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Subcontracts Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking for a subcontracts administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for subcontracts administrator
- Structures contractual terms to reflect company business strategy
- Maintains proficiency in government contract law and regulations
- Reviewing requirements to ensure procurement actions are properly classified
- Working within and across functions to ensure appropriate supplier Due Diligence is conducted
- Communicating identified risks and concerns to stakeholders and assisting in the development of sound mitigation strategies
- Negotiating, establishing and managing consultant engagements and contractual relationships
- Prioritizing the work and ensuring all required internal approvals are obtained in a timely manner
- Preparing bid packages, conducting bidders conferences, analyzing and evaluates proposals, negotiating subcontract provisions, selecting or recommending subcontractors, writing awards, and administering resulting subcontracts
- Prepare and support negotiations
- Convert purchase requisitions to purchase orders in a timely manner to meet customer delivery requirements
Qualifications for subcontracts administrator
- Ability to work with all levels of internal staff, internal/external clients and subcontractors
- Ability to work with all levels of internal staff, outside clients and subcontractors
- Typically requires a bachelor's degree in business administration with an emphasis in supply chain management, contract administration, or a related discipline, along with six or more years of progressive professional experience
- Should have a foundation with I.T.A.R
- Bachelor's degree with minimum 2 years of experience in contract / subcontract administration
- SME for a specific area(s) of expertise, topical based
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Subcontracts Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking for a subcontracts administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for subcontracts administrator
- Ensure all applicable program, Company, engineering, and item-specific conformance criteria are clearly and adequately conveyed to suppliers
- Write negotiation plans as required
- Negotiate and establish multi-million dollar long-term pricing agreements with suppliers
- Follow-up on late deliveries and expedite deliveries with suppliers as required
- Review and approve Statements of Work (SOW), and implement and track the applicable SOW flow-downs as contractual line items
- Provide Subcontract interfaces with other project departments, groups, and contractors
- Ensure project needs are identified and effectively addressed
- Administering resultant subcontracts
- Serve as the leader for all program’s supply chain activities, and will advise the Sr
- Is the single point of contact to management and to internal customers, including Program Office, Quality, Engineering, Operations, Finance, and Contracts
Qualifications for subcontracts administrator
- Monitor and respond to MS GSC Policy mailbox
- Prepare and present GSC Notices
- Excellent people skills, including customer relationship management skills
- Exceptional organization skills, verbal and written communication skills
- 5 years experience in subcontracts or procurement
- Successful candidate will have experience with teaming in a dynamic environment
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Subcontracts Administrator Job Description
Job Description Example
Our innovative and growing company is hiring for a subcontracts administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for subcontracts administrator
- Review procurement file documentation and ensure compliance with regulations
- Identifies potential sources for required materials, and develops and issues requests for proposals
- Receives and reviews supplier proposals
- Develops the subcontract document, ensuring it complies with Government, Corporate and Company requirements
- Ensure all subcontracts are identified and scheduled in the 'Subcontract Execution Plan'
- Organizes and maintains subcontract records
- This position is responsible for cradle to grave subcontracts administration and management including but not limited to preparing and negotiating nondisclosure agreements, teaming agreements and subcontract agreements
- The individual will be expected to communicate effectively and independently to senior management to clearly present approaches and issues
- Analyzing pricing and performing price analysis
- Evaluation of customer RFP's and ability to work with the program team to develop subcontract RFP's that include Statements of Work, Technical/Quality Specifications, Deliverable Requirements List and Schedules, Performance
Qualifications for subcontracts administrator
- Familiar with the FAR and Contracting references, ability and willingness to learn and grow
- Providing leadership during the execution of subcontracts
- Bachelor’s Degree in Business, Supply Chain Management or related discipline and 10 years of related experience, 8 years with Master's
- Large contracts experience, $1million + annual spend
- Master’s degree with N.C.M.A
- Master’s degree with N.A.C.M / I.S.M
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Subcontracts Administrator Job Description
Job Description Example
Our innovative and growing company is hiring for a subcontracts administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for subcontracts administrator
- Finalize subcontract language, terms and conditions, cost/price, deliverables, and schedule requirements
- Develops subcontract specifications, work statements, and terms and conditions for the procurement of specialized
- Administer purchase orders, including change order processing, ensuring compliance with contractual terms and applicable regulations, invoice processing and verification, and performance evaluation
- Prepare bid packages, conduct bidders conferences, analyze and evaluates proposals, negotiate subcontract provisions, select or recommend subcontractors, writes awards, and administer resulting subcontracts
- Participate with contracts administration and purchasing subcontract policies and procedures
- This position may also issue general procurement purchase orders and coordinate requisitions as required for the program
- Maintains general administration of FFP, LH, T&M, and CPFF contracts and delivery orders, including administration of change orders, modifications, necessary terminations, invoices, and close-outs
- Analyzes RFPs and prepares price proposals, letters, and other documentation required for proper contract administration
- Coordinates staff to track contract schedule deadlines, progress, and cost status
- Issues contract and financial program documents
Qualifications for subcontracts administrator
- Bachelor's of Science in Business Management or Contracts Management
- The position requires strong organizational and interpersonal skills necessary to maintain relationships with senior consultants and the confidence to guide internal customers through established policies and procedures to work cooperatively with senior leaders and executives as necessary to assist them in them establishing these relationships
- Bachelors in Business Administration or Business Management or Business related degree with 6 years of subcontract or contract admin experience
- Experience with personal computers, proficiency in MS Office, especially Excel, Word, and PowerPoint
- Resolves problems of moderate scope where analysis of situations or data requires a review of a variety of factors
- Large Subcontracts Experience, , $1million-plus annual spend in the defense industry
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Subcontracts Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a subcontracts administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for subcontracts administrator
- Negotiate terms and conditions of all components of contractual agreements, including Software Level Agreements
- Of the winning bidder, negotiating agreement terms, conditions, provisions and pricing, issues awards, preparing and
- Troubleshoots problems and resolves customer requests
- Perform data entry into contract management system and other automated systems used by contracts team
- Plans, organizes, and implements short-term and long-term projects
- Work independently in the absence of daily supervision
- Reviews performance requirements ensuring contract is in accordance with legal requirements and customer specifications
- Assist subcontractors to register in company’s database
- Assist with Request for Proposal form and verifies accuracy and completeness of proposal packages
- Receives subcontractors’ responses to requests for proposals, determines each subcontractor’s ability to meet Company and project requirements
Qualifications for subcontracts administrator
- Demonstrated experience with Microsoft Excel – Microsoft Access experience is preferred
- Experience in Procurement/Logistics/Materials
- DoD-related experience preferred
- Knowledge of contracting software licenses and technical agreements preferred
- Hands-on negotiation experience
- Advanced problem-solving experience and critical/analytical thinking skills