Technical Administrative Assistant Job Description
Technical Administrative Assistant Duties & Responsibilities
To write an effective technical administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included technical administrative assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Technical Administrative Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Technical Administrative Assistant
List any licenses or certifications required by the position: ITAM, CE, MUST
Education for Technical Administrative Assistant
Typically a job would require a certain level of education.
Employers hiring for the technical administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, Communication, Technical, Supervision, Business, Administrative Assistant, English, Science, Chemistry
Skills for Technical Administrative Assistant
Desired skills for technical administrative assistant include:
Desired experience for technical administrative assistant includes:
Technical Administrative Assistant Examples
Technical Administrative Assistant Job Description
- Detailed record keeping, files maintenance, calendar creation, and other document management for executives and senior support staff
- Handle sensitive and confidential information, coordinate, process, and tracks various forms for reimbursement, for Human Resources benefits, and new employee hiring
- Coordinate and book travel arrangements through travel agency or online booking software
- Review expense reports for reimbursement as needed
- Provide meeting and conference support including preparation and note taking
- Order supplies and business related items, such as business cards
- Create and process purchase requests for personnel actions such as overseas dependent tuition
- Set up conference and training rooms with audio and video equipment to accommodate conference calls, web net meetings, presentations and briefs
- Assist the facilities manager in initial assistance for information technology needs
- Bachelor degree or working toward a Bachelors or Associates degree
- Active secret clearance or the ability to obtain a secret clearance shortly after hire
- Minimum of HS + 5 years
- Proficiency with the editing and submittal of government contract data deliverables
- Experience working with US Navy
- 2 years’ experience working as an office administrative assistant
- 2 years of proven oral and written skills experience in communicating with many levels of decision makers, peers and colleagues
Technical Administrative Assistant Job Description
- 1 year of demonstrated experience in set-up, operation, maintenance, and troubleshooting of web-based audio-visual equipment and Video Tele-Conference equipment
- Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information up to the SECRET level
- Perform data extraction and data entry
- Making and managing appointments and meeting schedules
- Establish and maintain files and records on an ongoing basis and be able to retrieve data in a timely manner
- Assists with departmental work order and purchase requisitions
- Collection, compilation, and tracking of the daily pending test results list for our 3rd party laboratory providers
- Additional clerical, administrative, and project management responsibilities as assigned
- Taking and maintaining meeting minutes
- Collect, organize, and edit information required to produce high quality reports
- Minimum 2 years’ experience clerking in a fast-paced medical, hospital, laboratory, or health related industry environment (Preferred)
- Previous experience in a contract research organization, clinical trials, or a CAP/CLIA regulated clinical laboratory preferred
- Knowledge of other computer software and programs where applicable-SharePoint and EP Evaluator a Plus
- Rewrite or edit complex technical reports prepared by engineers or scientists
- Assist PM with daily project functions such as maintaining budget files, estimates to complete, and project schedules
- Maintain project tracking tools
Technical Administrative Assistant Job Description
- Provide general administrative support services
- Position will spend significant time maintaining and updating various computer applications in support of operations
- Responsible for generating and maintaining reports as requested
- Purchasing of routine and non-routine office and manufacturing supplies
- Developing relationships with suppliers when appropriate
- Maintain records as necessary
- Supervisor support as directed
- Assist Business & Finance Manager with daily project functions such as maintaining budget files, verifying accuracy of invoice and procurement products produced by others, and support of ad hoc management report requests
- Prepare, rewrite, or edit reports and presentations
- Collecting, analyzing and entering lot data from all incoming products going to various warehouses and ensure the data is integrated into a Certificate of Analysis (COA)
- Proficiency with the preparation of both business and technical presentations
- Knowledgeable editor of technical and business reports with a command of grammar, composition, and style
- Bachelor’s degree in engineering or business management with a minor in engineering or technology
- Five years experience in related field with three years supervisory/management experience
- Demonstrated ability to perform data, statistical and probability analyses
- Database or other computer programming experience preferred
Technical Administrative Assistant Job Description
- Maintain product specification set-up and definitions and enter lot data for respective product/service
- Maintain customer specifications that differ from standard product specifications
- Maintain customer's catalog item number for company products and resources
- Maintain quality information for each site specific customer location
- Generate certificate of analysis for all products consistent with customer and or product specifications
- Interact with customer order service in identifying suitable product verses customer orders
- Provide administrative assistance to technical service in any needed capacity
- Endorsements Issuance
- Invoicing of Endorsements
- Order Loss Runs from carriers
- Excellent verbal and written communication skills, strong work ethic
- Must be flexible with workload and hours
- Minimum of five years total professional experience in an executive administration, office operations role
- Demonstrates proficiency in database creation and management
- Enter New Business submission
- Perform internal audits of the Surplus Line procedures monthly
Technical Administrative Assistant Job Description
- Answer main office phone and direct calls as needed
- Process notices of cancellation, reinstatements and non-renewals
- Scan and direct incoming mail and faxes
- Assist the Underwriters and Underwriting Assistants in all functions of the department as necessary
- Prioritizes and organizes calendar and coordinates complex scheduling requirements with internal and external stakeholders
- Assists is daily task prioritization and provides awareness of items that require manager attention
- Assists in preparation and drafting of materials that are used to communicate with volunteers, leadership and other stakeholders
- Processes expense reports in a timely and accurate fashion following company policies
- Interfaces with high-level volunteers and executives internally and externally and ensures seamless coordination of multi-faceted projects
- Schedules, sources agenda items and attends management meetings and other designated meetings and documents minutes and ensures that the follow up items are attended to punctually
- Exhibit a willingness to help and support others
- Manage time to get the job done with minimal supervision
- Excellent communications skills, both oral and written, with a demonstrated ability to work effectively with individuals at all levels
- Drafts confidential correspondence and edits a range of documents
- 6+ years of administrative support or equivalent experience
- 2+ years of experience in creation of presentations, charts, story-telling utilizing power point or other similar tool