Transportation Coordinator Job Description
Transportation coordinator
provides guidance to Transportation Business leadership on Transportation related application functions in the area of transportation planning and execution.
Transportation Coordinator Duties & Responsibilities
To write an effective transportation coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included transportation coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Audits all orders for completeness and shipping availability
Prepares monthly reporting such as
Responsible for basic knowledge of Process Leader function to support and act as a Back Up Process Leader
Perform on-board checks and work with flight crews to assure quantity and quality of food and equipment on-board
Ensure attention to detail while packing flights and examining contents of all carriers and carts for quality assurance
Work with hospital staff to ensure required paperwork is in order and ready for the crew prior to transport
Assist AMR crews with patient movement onto and off stretcher
Utilizes Clean Harbor’s electronic systems, including but not limited to hand held devices, GPS tracking systems, worksheet and payroll systems, P-card administration and trip and dispatch measurements
Coordinate day to day activities of the Export team
Responsible for meeting all IATA and US Customs requirements in document generation and cargo handling
Transportation Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Transportation Coordinator
List any licenses or certifications required by the position: EIT, DOT, IMS, HAZMAT, CPR, AMC, OSHA, NAFTA, APICS, DME
Education for Transportation Coordinator
Typically a job would require a certain level of education.
Employers hiring for the transportation coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Associates, Management, Business/Administration, General Education, Technical, Engineering, Civil Engineering, Communications
Skills for Transportation Coordinator
Desired skills for transportation coordinator include:
Regulations
Practices and procedures the laws
Guidelines governing functions in the post-acute care facility
Excel
Status of vehicles and locations
Transportation industry
Word
Department of Transportation regulations
Applications used in the Corporate Transportation department
Desired experience for transportation coordinator includes:
Organizational skills and attention to detail, basic computer skills
High School Diploma or GED (Associate or Bachelor degrees preferred) or equivalent of 3-5 years’ work experience
Requires sitting, speaking, listening, grasping
Requires reaching, standing, walking, stooping and crouching lift pull and/or push or carrying/lifting up to 10 lbs
Fully prepare and submit service orders/quotation paperwork for timely billing and analysis purposes
Maintain/submit special logs, reports, and records as requested
Transportation Coordinator Examples
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Transportation Coordinator Job Description
Job Description Example
Our company is hiring for a transportation coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for transportation coordinator
- Audits driver paperwork to ensure accuracy
- Proficient in using computers
- Execute and log store courtesy calls
- Performs driver check-ins
- Schedules backhaul appointments
- Select and contact carrier to arrange specific load pick-up at NPPC distribution center
- Must have working knowledge and experience with logistic methodologies
- Responsible for delivery related communications at the carrier, Multi-Unit Manager and store level
- Accepts and handles and/or routes telephone calls and email communication for the department as required
- Enters pertinent records and information into the computer including developing and maintaining spreadsheets
Qualifications for transportation coordinator
- Must be available for after-hours, weekend and holiday calls
- Efficient user of Microsoft Office
- Negotiating skills, effective verbal and written communication, organizational planning and good interpersonal skills essential
- Self-motivated, detail-oriented, analytical, a team player, customer focused, action oriented and skilled in priority setting and problem solving
- Coordinates and processes sales orders specific to our Aviation customers
- Performs logistics and operational and cost analysis
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Transportation Coordinator Job Description
Job Description Example
Our growing company is looking for a transportation coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for transportation coordinator
- Recruit volunteer drivers
- At initial vehicle delivery, participate in visual inspection of vehicle and note condition on the Van Activity Sheet
- Sign Statement of Understanding (SOU) and take receipt of vehicle, accessories, keys, and Voyager card at the Vehicle Distribution Center (VDC)
- Complete accessible equipment orientation
- Complete the Community Van Driver orientation
- Partner with King County Metro Rideshare Operations to build driver refresher orientation curriculum
- Responsible for maintenance and up-keep of the Community Van
- When asked, wash and clean the van, fill the gas tank, and complete daily inspections of the van
- Assist in the event the Community Van breaks down
- Responsible for safe keeping of van keys and Voyager card
Qualifications for transportation coordinator
- Supports the management team with their initiatives and special projects
- Experience in transportation and logistics preferred
- Creation of shipping documents (Packing slips, Bill of ladings, Material Certification) to go along with the material via Local fleet, LTL or Collect Shipments
- Understands unique territory geography in order to determine most efficient routing between A.M
- Maintain control of emergency shipments and special delivery requests which may require real-time decisions
- Maintain relationships with common carriers and TQ Onsite drivers and management (local fleet)
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Transportation Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of transportation coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for transportation coordinator
- Processes all requests for service directly from hospital/facility staff members
- Assists and oversees actual transfer of patients to and from hospital/facility
- Works with hospital/facility staff members to ensure medical necessity is met for the requested level of transport
- Ensures the proper documentation is completed and present for the transfer of the patient
- Verifies PCS form is completed properly and signed prior to crew arrival
- Provides customer service to both patients and clients at hospital/facilities, including, but not limited to, resolution of lost items, advising of delayed transports, rescheduling transports
- Make rounds to case managers forecast and/or follow-up with daily transports and attend case manager meetings as requested
- Passes on critical information to management when appropriate
- Works closely with ER/SNF staff to facilitate transfer of time-sensitive patients
- Provide basic marketing and customer services to contracted facilities as designated
Qualifications for transportation coordinator
- Bachelors degree in Logistic, Operations or General Business preferred
- 2+ years administrative experience, Transportation preferred
- Previous experience with WMS and Supply Chain Tracking systems a plus
- Engage in the assigning and dispatching of shipments
- Bonus points for a background in the lumber industry, understanding of Invoicing/Inventory Management
- Check in trucks, inspect them, validate paperwork
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Transportation Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a transportation coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for transportation coordinator
- Using maturity, knowledge, talent, and experience to deal effectively and efficiently not only with the intricacies of the process, the SLT and their secretaries
- Work as back up for each individual position for work backlog, vacation, and sick leave, personal time, minimizing necessary overtime
- Identify and maintain database of shippers as potential freight sources
- Solicit brokers and shippers, quote rates
- Execute load moves working between shippers and operations
- Function as a single point of contact for contracted backhaul customers to resolve issues
- Identify process improvement opportunities in freight coordination activities
- Ensures that all products are shipped by specified delivery dates for Retail and within appropriate aging limits for Direct
- Arranges international shipments with overseas carriers and ensures all custom documentation is provided
- Ensuring that all products are shipped by specified delivery dates for Retail and within appropriate aging limits for Direct
Qualifications for transportation coordinator
- Solicits and prepares transportation quotes and works closely with AP to reconcile freight invoices
- Works closely with our Corporate Transportation Team and other stakeholders to continuously improve the performance of our Transportation Management module in Oracle
- Help to maintain transportation solutions to customers and Castle Network
- Coordinator impacts operation by supporting courier teams within Transportation
- Ability to conduct yard checks as needed
- Incumbent must be able to handle a fast-paced, stressful work environment
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Transportation Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of transportation coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for transportation coordinator
- Research and authorize carrier request for additional accessorial charges beyond the scope of their contracted pricing
- Communicate effectively with other Ken's Foods departments
- Learn to work with P.C
- Coordinate with crew to procure groceries and provide delivery services to each vessel
- Pick- up parts, equipment, as directed by Port Captain and/ or Port Engineer
- Provide support to W&D in regards to special projects including freight migration, end of quarter (EOQ) and end of year (EOY)
- Monitor carrier on time statistics and report on percentages monthly
- Monitor and manage Transloader activity, scheduling of loads inbound and outbound
- Investigate and process wholesale and vendor cargo claims
- Monitor carrier OS&D (Over/Short/Damage) program and insure reporting compliance is within established dept
Qualifications for transportation coordinator
- Prepares all necessary transportation documents required to process inventory moves and sales orders
- Ensures 3PL providers are executing all transportation moves in accordance with established SLA and standards
- BS/BA or equivalent experience in related field
- Equivalent of 3-5 years work experience
- Collect logistics data to analyze, correlate, index, and forecast logistics needs in formal reports
- Ensure delivery to customers on time and intact by working with vendors, suppliers, and carriers