Engineering Administrative Assistant Resume Samples

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R Sauer

Roger

Sauer

17801 Kerluke Ridges

Chicago

+1 (555) 590 5165

17801 Kerluke Ridges

Chicago

Phone

p +1 (555) 590 5165

Experience Experience

Los Angeles, CA

Engineering Administrative Assistant

Los Angeles, CA

Marks Inc

Los Angeles, CA

Engineering Administrative Assistant

Answer phones, assist with mail, and provide general administrative support
Performs a variety of secretarial and administrative duties in accordance with established policies, procedures, systems, guidelines and objectives
Processing parts data in the Part Data Management System and ERP, in support of New Product Development
Preparation of Engineering reports including NPI financial reports, cost monitoring and safety performance data
May make reservations and travel arrangements
Work with maintenance colleagues, vendors, and suppliers
Create and update spreadsheets

San Francisco, CA

Administrative Assistant, Engineering

San Francisco, CA

Hand-Champlin

San Francisco, CA

Administrative Assistant, Engineering

Active knowledge of how to engage team members and managers to make quick and effective transitions
5+ years of calendar management and expense report management
Perform administrative tasks in a timely manner demonstrating attention to detail in relation to calendar management, travel and expenses
Organise and manage team off-sites, events, and activities for the Director's team, the leadership team and org
Project manage different events for the leadership team
Assist teams with swag branding, design, and distribution
Partner with local admin team to assist with events, space planning, vacation coverage, and other general office duties

present

Phoenix, AZ

Administrative Assistant, Ads Engineering

Phoenix, AZ

Langworth, Langosh and Donnelly

present

Phoenix, AZ

Administrative Assistant, Ads Engineering

present

Active knowledge of how to engage team members and interact with managers to make quick and effective transitions
3+ years of direct calendar management and expense report management for 1 or more executives
6+ years of calendar management and expense report management for 1 or more executives
Manage hectic and complex calendars
Strong work ethic
Thrive in a fast-paced atmosphere
Constantly searching for new and exciting ways to strengthen team programs

Education Education

Bachelor’s Degree in Precision Getting

University of Tennessee

Bachelor’s Degree in Precision Getting

Skills Skills

Strong organizational skills and the ability to work independently with minimal supervision
Ability to become familiar with the local culture and customs and to conduct themselves accordingly
Excellent customer service skills
Ability to fluently read, write, speak, and understand English
Excellent communications, effective leadership and interpersonal skills
Responds to requests for non-technical data and provides readily available information to authorized requestors
Ability to plan, prioritize and support multiple assignments and projects simultaneously
Ability to effectively communicate in English, in both oral and written forms
Strong oral, written and interpersonal communications skills
Prepares, types, and edits a variety of material including correspondence, memos, reports and technical material

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Administrative Assistant, Engineering Resume Examples & Samples

Coordinate internal and external meetings for one or more Executives
Coordinate both domestic and international travel arrangements
Draft communications on behalf of executives

Administrative Assistant, Ads Engineering Resume Examples & Samples

Coordinate internal and external meetings for 2-3 or more Executives
General office duties as needed
Ensure and maintain confidentiality of all appropriate communications and documentation

Administrative Assistant, Engineering Resume Examples & Samples

Coordinate internal and external meetings for multiple Directors
Partner with local admin team to assist with events, space planning, vacation coverage, and other general office duties
Coordinate with admins outside of Seattle office on team events and facilities needs
Assist teams with swag branding, design, and distribution
Coordinate space planning and moves in partnership with Facilities team
Assist with the new hire on-boarding

Engineering Administrative Assistant Resume Examples & Samples

Help document progress of capital projects
Help track project spending
Oversee timely collection of Engineering and IT timesheets
Handle calls for Market Chief Engineer and department
Assist with keeping Public Inspection Files
Assist Market Chief Engineer as needed
Create and update spreadsheets
Review Vehicle Logs
Assist with filing and organization
Prepare purchase orders

Administrative Assistant to VP of Engineering Resume Examples & Samples

High School Diploma and minimum 6 years related experience providing administrative support to senior management
Proficiency using Microsoft Office Suite and related office efficiency software products
Requires outstanding verbal and written communication and interpersonal skills
Demonstrated ability to interact effectively across all levels of the organization and with outside organizations/customers
Requires the ability to protect and maintain confidentiality
Must have the ability to execute tasks and projects independently and work multiple concurrent activities
Must be an exceptional team player, proactive, self-motivated, well-organized and detail oriented
Must be able to work with minimal supervision
Secret clearance is required to start
Must be able to attain Top Secret Clearance and SAP Access

Engineering Administrative Assistant Resume Examples & Samples

Ability to create architectural, electrical, mechanical, structural, and civil design drawings using AutoCAD, and knowledgeable in engineering tables, plans, and specifications
Computer literate; can use Microsoft Office and Project, etc
Ability to fluently read, write, speak, and understand English
Ability to become familiar with the local culture and customs and to conduct themselves accordingly
Four (4) years of experience working with engineering and design administration
Five (5) years of experience in surveying and drafting, with at least 1 year of experience working with recent versions of AutoCAD

Administrative Assistant for Engineering Teams Resume Examples & Samples

Confident self-starter who is able to work on own initiative to solve and analyze problems
Knowledge in FrontPage and Visio with the ability to construct high quality presentation materials is an advantage
Fluency in English with excellent communication and presentation skills
Experience with Databases & Document Repositories is necessary
Previous experience in a global, cross-cultural, and multinational company is an advantage
Ability to operate under (intense) time pressure is a must
Ability to execute moderately complex and/or composite tasks with a high degree of precision getting the job right first time is required
Ability to track and proactively work issues to closure, has the self-confidence to follow up and challenge senior middle managers for deliverables is necessary

Engineering Administrative Assistant Resume Examples & Samples

Work with maintenance colleagues, vendors, and suppliers
Answer phones, assist with mail, and provide general administrative support
Administrative/ Secretarial experience preferred
Hotel experience preferred
The Fairmont Sonoma Mission Inn & Spa is an Equal Opportunity Employer EOE/M/F/V/D

Engineering Administrative Assistant Resume Examples & Samples

Will collect time sheets on a daily basis from interdepartmental mail, log time and attendance, review daily for corrections, fill out correction sheets, return to supervisor in charge, and maintain records of all for one (1) year
Daily collection of labor log sheets from assignment board, review and correct if required, enter data into labor log spread sheet under appropriate headings based on T&M accounts
Route check requests for signatures as required for payment of invoices (D.O.E., GM, and Controller) and return to accounts payable for payment, make copies for D.O.E. and return
Follow up with vendors as required regarding questions related to, but not limited to, delivery, statements, invoices, back orders, returns, credits, charges, and other issues
Maintain cleanliness in work area
Filing and maintaining organized records
Complete documentation on assignments each day
Take meeting minutes
Ordering of all office supplies
Must perform and assist with all maintenance duties as requested and assigned
Any combination of education and experience equivalent to graduation from high school or any other combination of training or experience that provides the required knowledge, skills and abilities
Strong PC skills, especially current Windows, Word, Excel, and Outlook
Previous administrative office experience
Strong verbal and written communication skills in the English language
Ability to change activities frequently and cope with interruptions
Excellent organizational, listening, and communication skills
Customer service skills including handling complaints and capitalizing on moments of opportunity
The ability to word process, merge & edit proposals, contracts, introduction letters etc
Lifting 20 pounds maximum with frequent lifting and or carrying objects weighing up to 10 pounds. Requires walking, standing, or sitting to a significant extend periods of time
Excellent office and organizational skills including office procedures, filing systems and equipment

Engineering Administrative Assistant Resume Examples & Samples

Assist with the coordination and dispatching of all daily maintenance work orders
Ensure work requested is completed to the delight and satisfaction of all guests
Assists Chief Engineer on coordinating efforts with outside contractors and vendors such as pools, elevators, fire system, landscaping, etc
Assists Chief Engineer in developing a comprehensive preventative maintenance program for all units and facilities
Catalog all room electrical equipment including all kitchen appliances, A/C unit, and electronics
Assists with ordering and maintaining all inventories
Ensures all assets of the department, equipment & supplies, and storage are properly locked and secure at all times
Assists in the maintenance of accurate records and logs of all equipment and operating procedures to ensure compliance with all Federal, State, and County rules and regulations
Assists in the monitoring and creation of all department operating budgets with accountability for reporting on any variances
Assists with the organizing, instructing, training and record keeping of all Maintenance training and safety awareness programs
Promotes safety awareness among all members of the department, adhering to resort and legislative procedures and regulations. Active participation of the property’s safety committee
Develop and prepare all work department reports to measure work productivity, research and analysis, and record keeping
Maintains effective communication and interaction with Chief Engineer and all other departments of the property, ensuring Management is aware of any unresolved problems or issues, and any upcoming potential problem areas
Coordinates efforts with the Front Desk and Housekeeping, when required, to ensure owners/guests needs have been met.
Ensure that the property’s Emergency Preparedness and Safety Awareness Plan(s) are updated and current at all times
High School graduate or equivalent required
At least 2 year college (associate) degree preferred
2-3 years of administrative experience in a fast paced environment
Strong computer skills to include Word, Excel, PowerPoint and Access

Administrative Assistant Industrial Engineering Resume Examples & Samples

Ability to type efficiently.　
Demonstrated performance in the area of quality with a focus on accuracy and attention to detail.　
Demonstrated strong organizational skills including the ability to manage multiple tasks simultaneously.　
Excellent communication and interpersonal skills.　
Demonstrated proficiency in the Windows environment, including Microsoft Word, Excel, PowerPoint, Lotus Notes, Calendar and have basic internet navigation skills

Engineering Administrative Assistant Resume Examples & Samples

Schedules department meetings. Coordinates meeting rooms
Assists the Chief Engineer in administrative functions
Maintains the filing system for the Engineering department
Types all correspondence for Chief Engineer
Performs mailing, faxing, and express mail functions for Engineering department
Tracks departmental budget
Provides telephone support for Engineering department
Tracks capital expenditures
Assists in departmental purchasing and receiving functions
Assists with scheduling vendor and contract work

Internet Technologies & Comms Engineering Administrative Assistant Resume Examples & Samples

Qualified candidates will have 5 plus years of experience supporting executives at the Director level or above in a fast-paced and dynamic environment
Highly attentive to detail
Extremely well organized with strong time-management skills
Ability to work independently and handle frequently changing needs
Proven problem solving abilities in a fast paced environment and the ability to anticipate change and act efficiently
A high level of integrity and discretion in handling confidential information, and professionalism in dealing with people at all levels is imperative
The ability to work successfully in a team environment and build effective working relationships inside and outside the group is essential
Positive, proactive, and approachable personality
Poised under pressure with the ability to switch gears at a moment’s notice
Prior experience in tech is a plus

Engineering Administrative Assistant Resume Examples & Samples

Greet and assist guests and respond to requests in a timely, friendly and efficient manner
Perform word-processing, typing, e-mailing, data-entry, filing, faxing, copying, processing mail and taking notes and/or dictation
>Answer telephones
Expedite correspondence
Make travel arrangements
Perform other general office duties and assist with special projects, as needed

Engineering Administrative Assistant Resume Examples & Samples

Responsible for general office management and organization including maintaining office filing system and record retention, managing incoming and outgoing mail, e-mail correspondence and daily schedule and meeting preparation
Schedule meetings, often involving global personnel and locations and use of Net Meeting/WebEx technologies
Resolve meeting requests and conflicts in a timely and efficient manner
Provide administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, presentations etc
Coordinate and organize travel plans including scheduling, itineraries, and travel expense reports (TER) submissions and reconciliations
Represent office in a professional manner on phone, e-mail, and in person and interface effectively with employees at all levels
Maintain the highest level of confidentiality and manage sensitive information with extreme care
Maintain and follow-up on assignments and requested information as required
3+ years of experience as an Administrative Assistant
1+ years of experience in MS Office products
Strong oral, written and interpersonal communications skills
Strong organizational skills and the ability to work independently with minimal supervision
Ability to plan, prioritize and support multiple assignments and projects simultaneously
Proactive in resolving issues/concerns
Successful candidate should be able to demonstrate leadership in leadership behaviors combined with outstanding interpersonal, teambuilding, and communication skills
Worked as an Administrative Assistant in a previous position with a fast paced organization
Proactive and able to turn around requests quickly and accurately

At our Site Engineering Administrative Assistant Resume Examples & Samples

Communicate technical details with engineering and maintenance staff to prepare documentation
Coordinate technical data through all request, submission and approval stages
Respond to project inquiries from a non-technical perspective to ensure accuracy and prompt delivery
Track daily status of projects
Update and maintain project databases
Resourceful and efficient with proven time management skills

Engineering Administrative Assistant Resume Examples & Samples

Performs a variety of secretarial and administrative duties in accordance with established policies, procedures, systems, guidelines and objectives
Prepares, types, and edits a variety of material including correspondence, memos, reports and technical material
Formats and prepares documents using word processing software
Compose routine correspondence on own initiative
Responds to requests for non-technical data and provides readily available information to authorized requestors
Screens telephone calls, visitors and incoming correspondence and takes appropriate actions as needed
Assists in tracking and monitoring departmental activities including pending matters, schedules, calendar events, etc. Follows up and expedites pending documents and information
Compiles and checks information for records and reports
May attend meetings, record proceedings and prepare and distribute meeting information
Maintains departmental records and files
May make reservations and travel arrangements
Requests and maintains office supplies. Arranges for office equipment repairs and servicing as needed
Assists in resolving administrative issues and problems, and makes referrals to appropriate staff as needed

Administrative Assistant, Ads Engineering Resume Examples & Samples

Prepare expense reports and purchase requisitions
5+ years of calendar management and expense report management for 1 or more executives
BA/BS

Engineering Administrative Assistant Resume Examples & Samples

Excellent organizational and follow through skills
Needs to be self-motivated, creative and a team player
Strong analytical, organizational and interpersonal skills

Engineering Administrative Assistant Resume Examples & Samples

Preparation of Engineering reports including NPI financial reports, cost monitoring and safety performance data
Initiating purchases for material supplies and services
Processing parts data in the Part Data Management System and ERP, in support of New Product Development
Preparing and formatting technical documentation, product manuals and other documents
Coordinating customer visits and events
Organization of Engineering contract files
Day to day activities and special projects as required by the Engineering Director and his staff
Certificate or diploma in a Communications program
Minimum of 2 years of experience in an engineering support role
Minimum of 2 years of experience in MS Office; Outlook, Word, Excel and PowerPoint
Experience working in an Engineering/R&D office
Strong English language competency, both oral and written
Attention for detail and high quality/quantity of work
Ability to work with light supervision

Engineering Administrative Assistant Resume Examples & Samples

Microsoft Office, Hotel PMS system, Building Equipment (BMS), HotSOS skills preferred
Assign and Track work for department of 20-30 employees
Assist with Payroll related items (scheduling, edits, tracking)
Track Vendor lists
Organize and track department budget through Checkbook
Carrying or lifting items weighing up to 25 pounds
Use a keyboard to generate documents, correspondence, reports, presentations, etc. mostly while sitting
Handling objects, products and computer equipment/keyboard

Engineering / Administrative Assistant Intern Resume Examples & Samples

Engineering research, engineering calculations and provide technical support to lead engineers working high priority projects support NASA and Army programs
Office duties include answering the telephone, responding to general company inquiries; greeting and directing all visitors, vendors, clients and customers
Provide administrative support to management and office personnel as assigned
Assist with the creation of company documents/presentations and other administrative projects to include coordinating company meetings and special events and maintaining conference room schedules
Ensure compliance with sign-in and security procedures
General office responsibilities include making photocopies, scanning documents, maintenance of company bulletin boards, filing, sorting incoming/outgoing mail, preparing shipments, and maintaining supply inventory
Must currently be a full-time college student pursuing an undergraduate degree, preferably in engineering, and maintaining a 2.5 GPA
Experience with MatLab preferred
Knowledge of MS Excel, Word, PowerPoint, and Outlook required
Excellent written and verbal skills required
Candidate must be able to independently and effectively work with all levels of management within the organization
Candidate must have excellent customer service, teamwork and interpersonal skills
Position requires good attendance and punctuality

Administrative Assistant for Engineering Team f Resume Examples & Samples

Educated as industrial clerk or equivalent
Excellent computer skills in Microsoft Word, Excel, Outlook, and PowerPoint are required
Knowledge of programming macros in Excel is a must
Ability to operate under intense time pressure is a must
Ability to track and proactively work issues to closure, has the self
Confidence to follow up and challenge senior middle managers for deliverables is necessary

Administrative Assistant to VP of Engineering & Construction Resume Examples & Samples

Three (3) to five (5) years of administrative or other comparable experience, in a senior executive level support role
Associates degree or equivalent in education and experience
Proven ability to succeed in a demanding, fast-paced environment
Strong sense of business acumen and financial aptitude for reporting purposes
Proficient in Microsoft office products – Outlook, Word, Excel, PowerPoint
Experience with other electronic and web-based systems such as SAP and Concur to process invoices, travel arrangements, etc
Proven ability to anticipate needs and proactively prepare for foreseeable events and issues
Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision, with excellent organizational skills with focus on accuracy and attention to detail
Schedule flexibility – including overtime (perhaps with little or no notice) and occasional travel
Able to perform other duties as assigned

Administrative Assistant, Engineering Resume Examples & Samples

Provide a high level of administrative and operational support to two senior leads and the wider community health of the Ads Engineering
Perform administrative tasks in a timely manner demonstrating attention to detail in relation to calendar management, travel and expenses
Organise and manage team off-sites, events, and activities for the Director's team, the leadership team and org
Ensure and maintain a good level of communication across the team and leadership group, track changes, and manage agendas for multiple team meetings
Project manage different events for the leadership team
Manage the internal tools and various groups
Build strong relationships with different stakeholders (Facilities, Events, Space Planning, Security, etc ) and become a POC for team inquiries
Collaborate with other admins and be available to help plan team events as needed
Managing and welcoming visitors from global offices and providing an ad-hoc support, if required
At least 5+ years of full-time, recent administrative experience directly supporting 1 or more Director level
Experience of supporting the leadership team within a fast-paced, high-tech international team environment
Strong calendar management, travel scheduling, budgeting, project-management while supporting the growth of Engineering team
Effective organisational skills, with a demonstrated attention to detail and the ability to handle multiple priorities in a fast paced environment
Team player with strong interpersonal and communications skills
Creative with the ability to generate new ideas and inspire other team members Experience with scaling space management and planning to accommodate regular growth amongst teams
Must be flexible and able to quickly react to last minute changes
Ability to hit the ground running and take charge of the position
BA/BS degree or equivalent

Engineering & Maintenance Administrative Assistant Resume Examples & Samples

High School diploma, GED Certificate or equivalent. Advance degree preferred:consideration may be given to those who hold 4 years of progressively responsible and relevant work experience
Three plus years administrative or related experience required
Good customer service skills both on the telephone and in person are needed
Proven ability to provide confidentiality and discretion, and strong organizational skills and detail-orientation
Demonstrated experience in providing analytical support and problem solving
Strong PC skills including MS Office (Word, Excel, Outlook, and PowerPoint), and familiarity with SAP, CAR (capital budgeting), and web-based travel software
Organized and able to coordinate multiple tasks and work independently
Ability to develop and maintain strong relationships within and outside the organization

Administrative Assistant, Engineering Resume Examples & Samples

Coordinate internal and external meetings for multiple executives
5+ years of experience providing administrative support to 1 or more executives
5+ years of experience coordinating travel logistics on behalf of 1 or more executives (both domestic and international)
Experience planning events for over 100 people
Experience prioritizing multiple projects
Experience with space planning and management

Engineering Administrative Assistant Resume Examples & Samples

Answer office telephones, direct calls to appropriate personnel
Greet visitors to office
Log and maintain all departmental attendance records on a daily basis
Input special projects on computer files
Set up and maintain all personnel files on a daily basis
Type all memos and correspondence
Complete all departmental photocopying
Assist with administrative jobs of the Director and Assistant Chief
Handle daily correspondence, phones, mail ordering supplies and given assignments
Maintain accurate records
Coordinates all files for the office
Knowledgeable use of Microsoft Office computer skills is essential in preparing all correspondence and reports required for the job
Performs additional duties as determined by management
Must be highly detailed oriented
Must possess verbal, mathematical, writing, telephone and communications skills
Computer skills to include: Microsoft Word and Excel, and Data Entry
Must be able to input information accurately into computer systems
Previous experience working in a similar resort setting
Ability to effectively communicate in English, in both oral and written forms