Admin Assistant Job Description
Admin Assistant Duties & Responsibilities
To write an effective admin assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included admin assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Admin Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Admin Assistant
List any licenses or certifications required by the position: CPR, DOC, CE, GS1, HR, CFA, DMV, CAP, NAFTA, PCP
Education for Admin Assistant
Typically a job would require a certain level of education.
Employers hiring for the admin assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, Education, Business, Management, Business/Administration, Computer, English, Communication, Science, Administrative Assistant
Skills for Admin Assistant
Desired skills for admin assistant include:
Desired experience for admin assistant includes:
Admin Assistant Examples
Admin Assistant Job Description
- Answer external calls when reception is busy in a professional and courteous manner
- Accurately log and distribute all incoming/outgoing mail
- Provide administrative support to team members as and when required
- Assist with refreshments & catering for meetings
- Covering other assistants’ roles when they are out of the office
- Generate and update monthly reports on petty cash, attendance, night patrol
- Set up matters and process invoice transactions in Counsel Link and SAP
- Set up, manage, and insure integrity of team files and team Intranet sites (i.e., for Global Procurement Legal Practice Group and M&A Practice Group)
- As the voice of Client, answer phones and route calls provide general information to clients refer questions and issues to appropriate staff or department for further information and problem resolution
- As an Associated Person, process clients forms and checks process mail and incoming correspondence maintain various files, logs and tracking systems in accordance with Client regulations
- Minimum of 2 years experience in a similar role within an Investment Bank
- Strong conflict management skills - both face to face and via telephone or email
- High energy, mature with positive and can-do attitude
- Detail-oriented, always aim flawless and timely deliverables
- Has financial industry knowledge, ideally with exposure to regional/global work environments
- Assist senior managers in meeting schedules, travel plans, visitor assistance
Admin Assistant Job Description
- May process data through an automated administrative system
- May identify areas where new administrative policies and procedures may be necessary within a department
- Researches questions and problems regarding departmental or administrative policies, procedures, information or services, including questions, which are complex in nature
- Reconciles departmental expense accounts as reflected on the distribution summary or operating statement
- May perform data entry into a mainframe application
- Schedules, prioritizes and follows up on meetings and appointments
- Screens correspondence
- Prepares reports, presentations, documents, based on specific instructions
- Processes expense reports and monitors incoming invoices
- Makes necessary travel arrangements, including ground transportation and hotel accommodations
- Single Point of Contact (SPoC) for coordinating various logistics and general services related activities, such as employee transportation, dining services, mail-room, medical room with relevant teams
- Support the hiring managers in recruitment drives, internal referral kiosks, diversity campaigns
- 3-5 years Receptionist /Administration support experience
- Be able to read, write and speak English and Chinese fluently
- Ethical and honest
- Patient and details oriented
Admin Assistant Job Description
- Outlook and PowerPoint
- Professional demeanor and presentation and previous administrative support experience is needed
- Oversees office environment by preparing and submitting requests for new equipment, office furniture and/or equipment maintenance and repair
- Act as an environmental protection surveyor, monitoring the situation of power, water, paper and telephone cost saving
- Organize meeting/conference calls, offsite
- Works under broad supervision
- Supports Department lease administration which includes document tracking
- Assists with airport lease database reconciliation between Sr
- Supports invoice processing team for timely payments
- Assists with statement reconciliation with airports
- Energetic to work
- ADP electronic parts system (or similar) preferred
- Position requires complete knowledge of the mission, functions, organizational structure, policies and procedures of their department and division and a general knowledge of those pertaining to the Company
- You are fluent in English both spoken and written, functional in French
- With positive behavior and attitude
- Graduate in any discipline, (upto 2 years experience)
Admin Assistant Job Description
- Assists with small scale department projects and cultural activities
- Order and maintain office supplies and sundries, such as business cards, letterheads
- Reception Desk Management
- A) Greeting/answer phone calls professionally and transfer to right person correctly
- B) Maintain company phone list by regular base
- A) Greeting visitors/answer questions in polite manners and connect to the right owner for pick-up
- B) Ensure the visitor registration process and the regular report
- C) Ensure safety instruction to each visitor
- F&B/Stationary/Fruit Management
- A) Monthly purchase planning which bases on the actual stock level and budget
- Managing office Supplies/Printer Supplies
- Vacation Tracking/Modified Schedules
- Invoice Sorting
- Facilitate Meeting Agendas/Arrangements
- Process P-Card Documentation
- Other duties/assignments
Admin Assistant Job Description
- B) ‘Purchase Process’ and ‘Good Receiving Process’ management
- C) Supervise the ‘Using’, ‘Stock’ and ‘Database’ management
- D) Regular vendor review and market research to ensure the service quality and price at the reasonable level
- A) Office Shipment (Implementation Level)
- B) ‘Chu Men Tiao’ management
- C) Pigeonhole management
- D) Support on office maintenance
- Collect and record employees’ maintenance requirements
- Maintenance requirements distribution and progress tracking
- Other tasks assigned by Mgr
- Local to Dorking/Reigate/Redhill area
- Answer incoming calls into the Facility
- Skills here
- Must have the ability to occasionally lift 10-25 lbs
- Good at math
- Knowledge of/Skills and Abilities