Administrative Assistant / Receptionist Job Description
Administrative Assistant / Receptionist Duties & Responsibilities
To write an effective administrative assistant / receptionist job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative assistant / receptionist job description templates that you can modify and use.
Sample responsibilities for this position include:
Administrative Assistant / Receptionist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administrative Assistant / Receptionist
List any licenses or certifications required by the position: CPR, CPI
Education for Administrative Assistant / Receptionist
Typically a job would require a certain level of education.
Employers hiring for the administrative assistant / receptionist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, Management, Business, Communication, Administrative Assistant, General Education, Business/Administration, Technical, Faculty
Skills for Administrative Assistant / Receptionist
Desired skills for administrative assistant / receptionist include:
Desired experience for administrative assistant / receptionist includes:
Administrative Assistant / Receptionist Examples
Administrative Assistant / Receptionist Job Description
- Perform inventory, prepare order list, stock and distribute
- Distribute incoming faxes and transmit outgoing faxes
- Maintain/troubleshoot office equipment
- Coordinate and respond to facility inquires and liaison with vendors
- Organize and maintain schedule of meetings and other spreadsheet data
- Manage the Accounts Payable in coordination with Minneapolis receptionist
- Ensure clients, candidates and other visitors experience a professional, welcoming and friendly reception, both in person and on the phone
- Assist with scheduling and organizing meetings, including the production of documentation and the arranging of catering as needed
- Ensure office supplies are regularly audited and replenished as required
- Manage all posts, couriers, security lists and building access requests
- 1+ year of Administrative and Customer experience in an Office environment
- Ability to work with multiple business groups with diverse needs external vendors (building management, equipment providers)
- Assist with induction of new starters and liaising with HR & IT teams
- Support the office management team with preparation of documents, agendas and detailed reports for internal and external meetings
- Assist with procurement and contract management for any third parties to the office including cleaners, confidential waste and office supplies
- Enjoy receptionist work
Administrative Assistant / Receptionist Job Description
- Help monitor and organize work orders of property tenants
- Distribute all incoming faxes accordingly
- Contribute to team effort through timely and accurate completion of tasks and assigned projects
- Add value to department and organization by seeking out additional tasks or participating in projects when the opportunity is available
- Participate in department meetings and communicate problems and offer possible solutions
- Scanning or Copying documents as directed
- Serves as front desk receptionist and may assist with mail rotation as needed
- Responsible for keeping the reception area and front office area conference rooms organized and "straightened up" after meetings and at the end of each day
- Opening and distributing the mail
- Handling miscellaneous Data Entry
- 2+ years of related experience in an Administrative Assistant and/or Receptionist role
- Experience in Commercial or Residential Real Estate industry
- Minimum of 3 (three) years administrative support experience supporting multiple individuals and/or office managment
- Associates degree or equivalent work experience, preferably a minimum of 2 years’ experience in a Receptionist/Administrative Assistant role
- High degree of professionalism, strong written and verbal communication skills, and customer service oriented
- An ideal candidate will be a self-starter who is comfortable with technology and is attentive to details
Administrative Assistant / Receptionist Job Description
- Coordinating any tenant move-in, move-out and or deliveries
- Answer all incoming calls in a timely and polite manner
- Creating or maintaining spreadsheets
- Maintaining reception / office common areas
- Purchasing and maintaining office supplies
- Helping to facilitate meetings by prepping conference rooms and ordering catering, as needed
- Handling a variety of other duties, as needed
- Coordinating and maintaining scheduling of firm-wide calendar and conference rooms, including making and confirming appointments and last minute travel arrangements
- Greeting, directing and providing hospitality and assistance to all visitors and making sure every guest is registered in advance with building security
- Answering and appropriately directing executive phone calls promptly and professionally
- Ability to work with multiple people at all levels in the organization
- Ability to multi-task and frequently organize workload
- Ability to display a professional office demeanor and business etiquette
- Previous experience in public accounting, a plus
- Stocking and maintaining office supplies, pantry facilities, conference rooms and common areas
- Handling all messenger center deliveries, maintenance requests, service calls, and execution of team events
Administrative Assistant / Receptionist Job Description
- Work with Edelman’s network of administrators across the company to organize cross-office events, videoconferences in conjunction with IT
- Answer telephones and direct the caller to the appropriate associate
- Greet and directs visitors
- Receive, sort and forward incoming mail
- Assist with other related clerical duties such as photocopying, faxing, and filling
- Manage a high volume of meetings, appointments, and multiple complex calendars
- Serve as a liaison for team with internal partners, answering questions and routing requests
- Operate telphone switchboard to answer, screen or forward calls, providing information, taking messages or scheduling appointments
- Generate financial documents upon request
- Coordinate and arrange meetings as directed by Business Office Manager
- Confident, gracious and friendly demeanor in dealing with clients and members of the public
- Notary Public for the state of Delaware (or able to secure certification within 3 to 6 months of hiring)
- Must have at least a year in clerical experience
- Comfortable with general office, and supporting different people
- Ability to navigate the internet efficiently
- Maintain communication with the Business Office Manager to correlate office arrangements and minimize conflict
Administrative Assistant / Receptionist Job Description
- Greet all visitors to the Orlando Regional Office, ascertain their needs and direct accordingly
- Employ excellent phone etiquette and customer service skills in receiving incoming calls, identifying nature of calls & routing appropriately or taking messages
- Maintain a courteous and professional attitude and work station
- Practice and adhere to the “code of conduct” philosophy and “mission statement”
- Answering multiple phones and managing office reception
- Managing conference rooms set-up and maintenance
- Coordinating complex travel arrangements (international and domestic) and preparing detailed itineraries
- Arranging messenger and car service, when necessary
- Backing up other Administrative professionals, as needed
- Act as liaison between other departments
- May transcribe meeting notes according to standard formats
- Prepares letters and memoranda from specific instructions
- Assembles and complies basic data for reports or presentations from established sources as directed
- Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinates related arrangements for officers/department heads
- Ability to respond quickly and efficiently to requests for assistance
- Works well with different types of people