Administrative Director Job Description
Administrative Director Duties & Responsibilities
To write an effective administrative director job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative director job description templates that you can modify and use.
Sample responsibilities for this position include:
Administrative Director Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administrative Director
List any licenses or certifications required by the position: CPR, FEMA, BLS, ACLS, RN, GOLD, BCLS, PALS, ACHE, ASCP
Education for Administrative Director
Typically a job would require a certain level of education.
Employers hiring for the administrative director job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business/Administration, Health Care Administration, Management, Leadership, Education, Communications, Administration, Business, MBA, Communication
Skills for Administrative Director
Desired skills for administrative director include:
Desired experience for administrative director includes:
Administrative Director Examples
Administrative Director Job Description
- Supervise and manage office staff
- Develop and manage scholarship and fund raising activities
- Provide liaison with outside academic bodies including universities, licensing bodies
- Support the program director by preparing for and participating in all high-level meetings and presentation
- Provide support to alumni association and their activities
- Lead special projects and plan events as assigned
- Perform budget analysis and spreadsheet creation
- Maintain office filing system and record retention
- Complete Pre-Trip travel request and any Visa requirements, schedule travel and process Expense reports
- Receive telephone calls/voicemails and respond to priority requests for information including customer contacts, recalls, and dealer inquiries
- In collaboration with the Medical Director of the Laboratory and Pathology, develops Quality Improvement plans
- Monitor and report progress on QI Plan
- Analyze results, develop corrective action, implement changes and measure results
- Assures an environment that emphasizes high quality, error reduction and promotes a patient centered focus
- Monitors and reviews Quality control, instruments maintenance and proficiency testing
- May require some light accounting/budget review
Administrative Director Job Description
- Supports and monitors all resident activities for the hospitals in the Division
- Leading strategic planning and analysis for complex functions or programs with significant business, regulatory and/or technical challenges requiring subject matter expertise
- Managing the administration and evaluation of functions or programs
- Representing the program or function at the university level and/or to external constituencies
- Developing and managing outreach strategy that includes relationship development, communications, and compliance
- Overseeing or supervising staff in the development and implementation of all functions and/or programs
- Creates an environment of shared decision-making
- Develops, implements, and evaluates short and long term goals, objectives, policies, and procedures ensuring consistency with organizational goals
- Leads and supports the directors in promoting clinical services, new programs, and engaging team members (including physicians) to enhance market share/expansion
- Embodies and lead LEAN processes in support of safety and efficiency
- Proven ability to work effectively with Labor
- Proven strong quantitative and IT systems skills
- Previous experience and knowledge of nurse staffing and nursing workload IT systems
- Manage emails, calendars, "to do's" and calls
- Perform full diary management function managers (PM, Eng, Appro)
- Establish routes and makes travel arrangements in accordance with policies
Administrative Director Job Description
- Supports engagement of leaders and staff in hospital wide process improvement
- Ensures nursing department goals coincide with the hospital strategic plan linking goals and objectives to outcomes
- Oversees and supports talent development of the nursing leadership to ensure succession planning, mentorship, and coaching within the nursing departments
- Reviews and analyzes statistical data to enhance productivity, efficiency, and customer satisfaction
- Reviews and facilitates the approval process of departmental policies and procedures to assure compliance with regulatory bodies including both state and federal regulations
- Responsible for personal and professional growth and expertise by remaining current with state and federal associations, professional trends, and participating in community activities
- Maintains an effective organizational structure and ensures proper staffing with skilled and trained personnel
- Recruit, train, supervise and ensure professional development of non-professional staff members (Administrative Directors, Administrative Managers, ) and acts as a resource for professional staff members
- Develops clear managerial roles within the Division for those with direct reporting relationships to the incumbent
- Evaluates and standardizes procedures and effectively troubleshoots and resolves issues as they arise
- Manage the performance review process (PGP) of employees
- Perform various processes required for the function (new employees, leaving employees, computers & access LAOs, Glink, shopping card, POs, SAP / Activity Networks)
- Prepare and corrects presentations and communications for directors with independent judgment and often with little instruction
- Develop and implements internal procedures and systems, including training
- Perform management of departmental memos and control documents
- Perform the classification and documentation control department, including archiving
Administrative Director Job Description
- Calendar management for Account Team
- Calendar management for Club 158 (INCITE meeting room)
- Assist Account Team in scheduling Business Partner creative reviews or strategy meetings that involve the Director, Vice President Brand Communications & Insights, and Chief Marketing Officer
- Open all job folders on the server
- Meeting setup and planning
- Register visitors
- Travel Planning – booking of trips and expenses processing, coordination with other travelers
- Maintain department email distribution lists and directories
- Onboarding of new employees and contractors, including desk location, accesses, equipment order
- Initiate employee moves and personnel changes
- Possession of a graduate degree in business or public administration, or related field
- Prepare managers expense accounts and monitors
- Deal with the management of holidays and time sheets of employees of departments
- Perform bookings of rooms and projectors of his department
- Replace other workers in their absence
- Assume any other relevant tasks related to its functions
Administrative Director Job Description
- Coordinate group outings and large meetings
- Org chart updates
- Assist in the purchasing process of stock photography
- Manage distribution of Job/ Project Folders to creative teams and oversee the annual archive of all Project Folders
- Quality of practice
- Education and professional practice evaluation
- Collegiality and collaboration
- Ethics, research, and advocacy
- Resource utilization, business skills, finance, and project management
- People management and human resources
- 5 to 10 years of administrative experience, including 5 years in management administration
- Knowledge of CTS software a great asset
- Knowledge of office software and financial management tools (eg
- Teamwork, collaboration and demonstrated initiative
- Processing of confidential documents or information shown
- Current California license for Registered Nurse