Document Clerk Job Description
Document Clerk Duties & Responsibilities
To write an effective document clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included document clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Document Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Document Clerk
List any licenses or certifications required by the position: GSC, OSHA, ECF
Education for Document Clerk
Typically a job would require a certain level of education.
Employers hiring for the document clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in General Education, Associates, Education, Business, Management, Information Technology, Medical, Accounting, Secondary Education, Manufacturing
Skills for Document Clerk
Desired skills for document clerk include:
Desired experience for document clerk includes:
Document Clerk Examples
Document Clerk Job Description
- Quickly and accurately key in numbers for invoices and shipping reports
- Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data
- Matches data from reports to paper copies
- File matching documents
- Conduct research on mortgage files using the internet and other sources (internal company files, library, ) to ensure quality and compliance
- Communicate document deficiencies through reporting
- Work with client and internal contacts to determine the source of the deficiencies and correct the errors
- Perform document review to identify missing documents, report on the condition of the documents
- Process all tasks in a highly efficient manner
- Exercise a high attention-to-detail
- Experience in Quality Systems preferred
- Able to demonstrate working knowledge of account-relevant applications -- Adobe Acrobat -- File conversion -- Able to demonstrate ability to send and receive email
- 1+ years of doc control experience required
- Proficient computer skills in MS Office preferred or other related word processing or spreadsheet programs
- Secondary education in any degree
- Accuracy and efficiency
Document Clerk Job Description
- Record Archival
- Key Search a 10 digit handwritten barcode
- Affix document labels
- Prepare boxes for shipment
- Research mortgage related documents to ensure quality and compliance
- Be willing to take on additional responsibilities when needed
- Processing mail per customer based requirements
- Open and scan incoming physical mail
- Index vendor invoices, work orders, letters, and other bills with speed and accuracy
- Review, process, and index physical and electronic invoices and work orders
- 1+ year Mortgage / Banking experience is required
- Working knowledge of mortgage documents including Deed of Trust, Notes, Endorsement and Riders, title policies and loan assignments
- High attention to detail and ability to exercise sound judgement
- Good reading, writing and math skills, computer skills
- Ability to navigate multiple search engines
- Ability to create search strings
Document Clerk Job Description
- Compiles electronic project data books
- Issues transmittals to clients and vendors
- Processes vendor submittals
- Packages electronic documents for clients, vendors, and internal needs
- Monitors workflows for the project team
- Support general cGN/1P compliance activities
- Use of Quick Base System
- Data entry into Doucmentum System
- Assist with the workflow process (Qumas) as needed
- Responsible for maintenance of inventory database for Iron Mountain
- Local hire highly preferred
- Basic knowledge of document control procedures, Prolog, and office equipment such as computers, typewriters, copy machines, telephone systems
- Requires a high school diploma or its equivalent and 2 years of experience in the Utilities field, Construction field, or in a related area
- Document control/admin experience required
- Has knowledge of commonly-used concepts, practices, and procedures within a construction field
- Strong typing and computer skills - 40+WPM required
Document Clerk Job Description
- Issuing controlled document numbers
- Maintaining handwritten and electronic logs
- Working with .pdf files (insert, combine, replace)
- Maintaining indexes
- Maintaining/organizing the DS Safe Room
- Sending-out companywide notice of effective/training documents
- Tracking status of all company documents
- Producing official working copies of documentation
- Maintaining official SOP binders
- Performing document audits
- 3+ years of document control experience in the Utilities and/or Construction field
- High School Diploma or GED (recent BS grads encouraged to apply)
- Two years of administrative or document management experience (Electronic and paper filing, Scheduling / organizational experience, maintaining electronic communications)
- Advanced experience with Microsoft Office products (prior experience generating documents, diagrams, memos, meeting minutes, and correspondence accurately and professionally)
- Prefer knowledge of servicing systems
- Ability to read, interprets, and understands technical and non-technical documents including but not limited to contracts, product drawings, and product specifications
Document Clerk Job Description
- Verifying bank information in the contract with master data file sent from banks, review and update Dashboard database correctly within timely manner
- Managing contracts from scanning, uploading on system to storing in warehouse
- Daily summarize list of received contracts and sending signed ones to sellers
- Vendor checks processing and scanning
- Scan and store documents in Fortis System
- Keep track of checks mailing dates
- Works closely with Account Payable to update check issues and overnight checks
- Ability to effectively prioritize multiple demands while processing Account Payable checks
- Daily indexing vendor invoices using auto forward from Microsoft Outlook to Fortis System
- Preparing Voucher Forms fill-in for Account Receivable and mailing with SHI invoices
- Intermediate knowledge of SAP preferred
- Well versed in Q&R medical device terminology
- Data Entry experience is a plus
- High school diploma preferred with one year general office experience
- Ability to learn quickly and adapt to an ever changing business climate
- Minimum Education Requirement of High School Diploma - Associates / B.S Preferred, but not required