Document Coordinator Job Description
Document Coordinator Duties & Responsibilities
To write an effective document coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included document coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Document Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Document Coordinator
List any licenses or certifications required by the position: MS, ASQ, SQF, SOP, ITE
Education for Document Coordinator
Typically a job would require a certain level of education.
Employers hiring for the document coordinator job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Associates, Technical, Science, General Education, Engineering, Business, Department of Education, Management, Business/Administration
Skills for Document Coordinator
Desired skills for document coordinator include:
Desired experience for document coordinator includes:
Document Coordinator Examples
Document Coordinator Job Description
- Adherence to company policies, regulations and procedures
- Flexible schedule is required to address the needs of the manufacturing operations and department
- Process and/or distribute within 24-48 hours of receipt
- Serve as a system administrator for the electronic document management system (EDMS)
- Support all release and change activity for new and existing products, plus all other controlled documents
- Perform data entry into the PLM & MRP system as required (Including New Catalog & Item numbers, Bills of Materials, Engineering Changes and Deviations)
- Support and interface with the Document Control team and other departments
- Coordinate with other groups within site (Engineering, Supply Chain, Quality, ) to ensure accurate, complete and efficient change order processing
- Communicate with others within Document Control and other groups for coordination of Engineering Change Orders (across sites as required)
- Review ECOs and other documentation for accuracy
- Coordinate ECOs and supporting documentation within department, striving for expiditious flow
- Communicate with supervisor on any and all issues problems that may have impact to site and department goals
- Ensuring document attachment links are present and accurate within PLM system
- Maintain the master documentation files
- Provide work direction guidance as needed to the Brooklyn Park Document Control department
- Complete miscellaneous tasks and special projects as assigned
Document Coordinator Job Description
- Collaborate with the training managers and staff to ensure up-to-date training is obtained and properly documented
- Development and maintenance of program Standard Operating Procedures
- Develop technical memos and the completion Standard Operating Procedure revisions (to include all quick reference guides)
- Maintain all statewide asset inventories for such items as vehicle equipment, service disposables, uniforms, personal protective equipment, and IT hardware
- Implementation of site-specific inventory management processes
- Work closely with the Program Administrator, Training Managers, Site Operations Managers, and vendor suppliers in order to maintain accurate and accountable inventory records
- Maintain an electronic and hard copy record of every program deliverable for each site
- Respond to internal and client management requests for legacy program materials
- Other responsibilities as assigned by the Program Manager (or Deputy)
- RFI log maintenance and follow up
- Must be detail oriented and have attention to quality
- Ability to work independently and as part of a team is essential
- Previous experience in both computerized and manual document control management in a project environment
- You build constructive and effective relationships
- You have strong analytical and organizational skills and are able to work within tight deadlines
- Associate’s degree from accredited college/university or equivalent experience
Document Coordinator Job Description
- Job Folder Administration
- Sample ordering and coordination
- Open new project numbers
- Maintain programming spreadsheets
- Coordinate and attend project meetings, transcribe and distribute meeting notes
- Assist in preparing design presentations
- Assist in maintain project schedules
- Assist in the coordination of vendor presentations
- Maintaining complete and thorough project documentation and records
- Oversee the processes related to the drafting, approval, distribution and control of all OCI Quality System documentation, product labelling, promotional materials and advertising used in Canada
- 3-5 years of project coordination or administrative professional experience in an architecture or design firm
- Proficient in Prolog
- Able to work independently with minimal guidance, and a motivated self-starter
- Arrange for translation of external documents as required
- Maintain employee training matrix and learning plans associated with controlled documents and policies other training requests, such as corporate and marketing training
- Review and control training materials for internal staff and external customers
Document Coordinator Job Description
- Support the development, control and maintenance of OCI business procedures
- Assist with the preparation, review and revision of OCI Standard Operating Procedures (SOP), Work Instructions (WI), and other critical quality and business documentation
- Chair the OCI Change Control Board and provide reports and follow-up related to Change Notice status
- File and maintain all document and training records including, Master Document files, modification notice files and other records associated with Document and Training activities
- Regulate the approval and release of hard and soft copy documentation
- Participate and support the development, implementation and maintenance of systems and tools for document and training
- Publish released documents and training to the appropriate internal intranet sites or other document repositories
- Work with OCI and OCA staff to coordinate training related to new document releases
- Provide general QA Administrative support, including the preparation of reports and presentations related to various OCI Regulatory and Quality Assurance activities
- Maintain and control documentation and records related to OCI Regulatory and Quality Management System activities, including complaint records and product licencing submissions
- Ability to perform a wide range of tasks relating to Document Control, including computer word processing with Word, Excel, PowerPoint
- Bachelor’s degree in business administrations/management or a combination of education and practical experience in managing complex record keeping operations
- Perform all other special assignments as assigned
- Post secondary degree or diploma is preferred
- Minimum of 5 years of work experience in Document Control or Quality Assurance is required
- Experience working in a pharmaceutical, medical device or other regulated environment is preferred
Document Coordinator Job Description
- Maintains document imaging and workflow software
- May create accounts in the computer system or perform data entry
- May be responsible for Physician verification process, including entering new MDs
- Reviews written orders for compliance
- Toolingqualification and stability sample requirements tracking for batch recordissuance
- Documentassessments for process change controls
- Specificationmaintenance according to approved change controls and new product requirements
- Responsiblefor maintaining competency for QA Documentation Coordinator-MBR &Specifications
- Planning and coordination of construction documentation activities
- Evaluation of certified payrolls
- Strong general computer skills are necessary
- Strong organizational skills with ability to prioritize workload are essential
- Knowledgeable with basic document management systems and database management is necessary
- Must be detail-oriented, self-motivated and able to work independently in a multi-task environment
- Strong multi-tasking abilities and strong communication skills
- Previous document imaging experience preferred