Documentation Controller Job Description
Documentation controller
provides continuous improvement for document management systems in support of the project requirement for document management and control.
Documentation Controller Duties & Responsibilities
To write an effective documentation controller job description, begin by listing detailed duties, responsibilities and expectations. We have included documentation controller job description templates that you can modify and use.
Sample responsibilities for this position include:
Archiving of Product folders – scanning to e-mail and adding to database
In conjunction with other team members, organise material and complete writing assignments according to set standards regarding order, clarity, conciseness, style and terminology
Confer with colleagues, vendors etc, to establish technical specifications
Creating new protocol templates and update previous versions as required including maintenance of revision levels and records
Create protocols in time for the start of equipment builds Set Up & Test document (SUTP) and for Customer visits Factory Acceptance Tests (FAT)
Send out for translation the FAT SAT in the customers spoken language as and when requested by the customer and maintain communication with wider team on progress
Send out for translation the Operating and Maintenance Manuals, in the customers spoken language as required and maintain communication with wider team on progress
Write procedures associated with the Documentation Team performance requirements
Assist colleagues within the team with general administration and compilation documentation packages
Collaborate with and observe Production, developmental and experimental activities to determine operating procedure and detail
Documentation Controller Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Documentation Controller
List any licenses or certifications required by the position: IGO/NGO, UK, 9001, ISO
Education for Documentation Controller
Typically a job would require a certain level of education.
Employers hiring for the documentation controller job most commonly would prefer for their future employee to have a relevant degree such as University and Bachelor's Degree in MBA, Exploring, Science, Engineering, Technical, Biotechnology, Chemistry, Finance, Education, English
Skills for Documentation Controller
Desired skills for documentation controller include:
Correlated ERPs
Model codes and continuous improvement
Rosemount products
Business systems
E-mail
Internet
Lotus Notes Databases advantageous
Inventory control methods
Adobe Acrobat & BOX
Project and quality management systems
Desired experience for documentation controller includes:
Review manufacturer and trade catalogues, drawings and other data relevant to operation, maintenance and service of equipment.Recommend revisions or changes in scope, format, content and methods of reproduction and binding to Documentation Team Leader and other stakeholders
Field general documentation queries (written and verbal) from internal/external colleagues and customers
Track documents, certificates (i.e EC Declarations, Quality Policy), for latest revisions and accuracy and facilitate update as required
General administrative work as required to support team delivery performance
Strong ability to self-motivate and communicate effectively with team members external companies
Following guidelines from project manager/QA experts, set-up project SharePoint sites and manage documents accordingly
Documentation Controller Examples
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Documentation Controller Job Description
Job Description Example
Our growing company is hiring for a documentation controller. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for documentation controller
- Work together with the purchase department to monitor supplier progress
- Perform minimal check for accuracy on the documentation sent to customer
- This is a contract position for a maximum tenure of 1 year until end of November 2017 to perform the “Received Guarantee” Project
- Participate in customer meetings, if needed, to ensure proper documentation is delivered
- Plans the documentation process in accordance to the Project Charter in order to meet the agreed timeline
- Acts as interface between HUB, Drawing Team and Project Team in all documentation related matters
- Liaising with suppliers to ensure the correct documentation requirements are met and delivered in a timely manner
- Analyzes customer project requirements and establishes document list liaising with HUB/SUB to make sure customer requirements and quality standards are met
- Maintain soft/hard copy documents
- Analyzes and review the preparation and organization of complex research projects
Qualifications for documentation controller
- Proven office administration skills (minimum one year’s experience)
- EDMS (Microsoft SharePoint) expertise preferred (or aptitude to learn)
- Be fluent in English, second language is an advantage
- Understand Customers Production Process
- Firm in commercial and contractural aspects of projects
- Disposition for shorter (few days) and longer (weeks) business travels
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Documentation Controller Job Description
Job Description Example
Our growing company is looking to fill the role of documentation controller. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for documentation controller
- Analyzes changes to various projects and prepares reports of changes for review
- Creates technically accurate and comprehensive documentation and website support
- Pro-actively support the Project Manager in improving quality and performance of the team
- Works pro-actively and collaboratively with the Project manager, to prepare the timeframe for documents
- Works closely with the Project Manager and/or Project Engineer and/or Project Administrator in order to clarity and solve the disputes
- Support the Manager and Documentation team in the implementation of the Site Project Documentation according to the rules defined in the Project Documentation Management
- Takes Leadership on the European DocPro roll-out program
- Coordinates with European champions in guiding the DocPro adoption
- Documentation Control responsibilities on Cross BU and/or Mega Projects
- Coordinates other Project Documentation Controllers within the same project or program
Qualifications for documentation controller
- Acceptance of flexible working time including 10 – 15% overtime
- Good knowledge about contractural and commercial aspects of projects would be an advantage
- Proficient PC office applications
- Quality/document control
- Compute literacy
- Equipped with customer service skillset and effective verbal and written communication skills
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Documentation Controller Job Description
Job Description Example
Our company is hiring for a documentation controller. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for documentation controller
- Training and Refreshment training delivery for non Document Controller roles on projects
- Training and development of more junior team members
- Takes ownership, develops and updates the Project Documentation List
- Follow-up of the project documentation status, schedule dates, on time delivery, and reports the status as per the project specifications
- Development and updates of project documentation based on available templates and team input
- Language and formatting proofing of the project documentation
- Is part of the project team and reports to the Project Manager during project life
- Takes ownership, developes and updates the Project Documentation List
- Offer feed-back to team members in regular meetings in regards to their performance
- Manage project documentation of concurrent cross-function projects (Tier 2 and 3)
Qualifications for documentation controller
- 3-5 years relevant experience in (a) credit facility documentation including syndication deals or (b) syndication loan agency
- 2+ year experience in Documentation
- Innovation/Improvement
- Administrative competencies
- Internal customer liaison
- Help develop the ‘Supplier Document Index’ in line with project requirements ensuring that all non-applicable documents are removed and deviated against early on in the project
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Documentation Controller Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of documentation controller. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for documentation controller
- Understand each projects submission process
- Manage and track project documentation submissions and revisions with the assigned support team
- Provide regular documentation reports (including overdue and late documents) to the PM
- Indentify key milestone documents with the PM for submission and ensure on-time release to the project
- Early understanding of the project documentation dossiers, their contents and due dates
- Provide inspection documentation packs prior to any inspection in the agreed format insuring all certificates, drawings and reference documents are available
- Attend kick off and status update meetings with customers & internally
- Monitor and control the documentation close out of all projects to ensure that any retention is kept to a minimum
- Provide leadership and coaching to the cross functional documentation project teams within the matrix organization to achieve project goals
- Responsible for leading process development and improvement activities, including active involvement in the development of a global documentation tool
Qualifications for documentation controller
- Excellent Microsoft Office and Adobe PDF skills
- 5 years Project Documentation Management experience preferred
- 5 years of relevant project documentation/technical experience preferred
- Bachelor’s/College degree in Engineering or technical degree with any combination equivalent to experience and education that could likely provide the required knowledge and abilities will be taken as a plus
- Approximately 2 years of experience directly related to the duties and responsibilities specified
- Communication skills must be well developed in order to maintain efficient and clear relations to colleagues, clients, vendors and third parties involved in delivery projects
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Documentation Controller Job Description
Job Description Example
Our company is growing rapidly and is hiring for a documentation controller. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for documentation controller
- Develops and mantains effective communication with the Customer/Supplier/Project Team
- Document Controllers may also be tasked with training employees in the proper way to create or fill out company documents
- Produce documentation required against Backlog in line with acknowledged dates
- Compiling Documentation folders/Turnover Packages and checking complete documents
- Generation of IOM documents and release via PPOR and QARAC systems
- Field general documentation queries (written & verbal) from internal/external customers
- General clerical/administration work
- Monitor and publish POR data for stand-up meetings
- Works closely with the Project Manager and/or Project Engineer and/or Project Administrator in order to clarify and solve the disputes
- Product structure and maintenance of Bill of Materials (BOMs) using SAP database
Qualifications for documentation controller
- 1 year Administration experience
- Professional background in Oil & Gas Industry will be a plus
- Technical Communication/Learning/Skills
- Minimum 1 years experience in Processes, quality audits or claims and/or calls handling
- Document control knowledge on ISO-9001
- At least 1 - 2 years experience in ISO-9001 activities