Global Coordinator Job Description
Global Coordinator Duties & Responsibilities
To write an effective global coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included global coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Global Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Global Coordinator
List any licenses or certifications required by the position: CMI, CCHI, CHI, PMP, ITIL, PRINCE2, BOM, TAA, ABA, GS
Education for Global Coordinator
Typically a job would require a certain level of education.
Employers hiring for the global coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business, Marketing, Business/Administration, Communications, Science, Technical, Engineering, Associates, Management
Skills for Global Coordinator
Desired skills for global coordinator include:
Desired experience for global coordinator includes:
Global Coordinator Examples
Global Coordinator Job Description
- Facilitating press release approval process for corporate and brand press releases incorporating all edits and feedback
- Distributing press releases over business wire and managing calendar of press releases to ensure maximum impact
- Managing press release database
- Maintain and update current database of expatriate population
- Track and open packages and samples
- Track global wholesale marketing activities
- Schedule appointments and maintain VP’s calendar
- Coordinate all domestic and international travel for VP Global Communications
- Prepare trip itineraries
- Provide support to VP in budget management
- Proficient in Outlook and MS-Office product suite including Microsoft Word
- Superior organizational skills and ability to excel in a team environment
- Candidate should exhibit exceptional communication, writing, organizational skills and attention to detail
- A proactive work style, superior follow-up and follow-through skills are also required
- Some physical labor required (lifting and packing boxes)
- Must be comfortable dealing with many levels of employees and external contacts
Global Coordinator Job Description
- Maintain filing and records management systems and other office flow procedures (including storing classified data for retrieval and reference, storing corporate management records)
- Manage global event team administrative functions including but not limited to budgets, scheduling and invoicing
- Effectively manage shipping events supplies to and from requested events
- Ensure timely execution and production of key deliverables for department needs
- Collaborate with Global Event Teammates for pre and onsite event preparation and execution
- Spearhead and coordinate special projects inside the Global Events Department
- Maintain Global Events calendars
- Foster relationships with key vendors
- Order, research and maintain inventory of promotional items
- Proven experience working well with others to maintain and build cross-functional (internal and external) relationships including agency partners, internal clients, editors, and influencers
- Must have at least 3 years of Marketing experience, preferably with large-scale promotions
- Prior experience and/or knowledge of Retail Marketing is a plus
- Must possess moderate Microsoft Office Suite skills for basic reporting and analysis of marketing performances
- Must have the ability to think creatively and justify concepts to team members
- 1 year of logistics experience, which includes knowledge of logistics processes and coordination of merchandise with carriers and freight forwarders
- Able to handle multiple projects gracefully and meet deadlines in a fast-paced environment
Global Coordinator Job Description
- Takes instruction and collaborates with the Global Mobility Advisory London to ensure correct handoffs and reduction of complexity for our customers
- Cost Projection Management (end-to-end)
- Global Mobility Initiation Form Management
- Assignment Approval Management
- Immigration management
- Case management in Workday
- International Assignment Compensation setup
- Payroll Management (monthly payroll instruction)
- International Assignment End Date Management
- Management of Termination Reports
- Strong understanding of logistics regulations to ensure compliance
- Prior experience and/or knowledge of Retail Marketing Promotions is a plus
- Ability to sit and work on a computer for long periods of time
- Ability to lift up to 10 lbs on a sporadic basis
- College or University Degree and/or proven Global Mobility experience
- Excellent communication skills and ability to act in a calm, rationale manner whilst under pressure
Global Coordinator Job Description
- Attend weekly touch bases with the regional teams
- Support on in season projects
- Maintain sample distro list
- Support in maintenance of core list
- General administrative duties for Global Account Directors/Managers, such as following-up with customer requests
- Assist Global Account Directors with lead follow-up, calling hotels for lead responses
- Assist with all aspects of the planning and execution of sales missions and joint customer calls
- Support the Global Account Directors to ensure that customer commissions are properly processed, pitching in with commission reporting and execution as needed
- Assist hotels in providing select Global Sales Organization (GSO) group reports upon request
- Run and provide select GSO reports / dashboards for the GADs for customer meetings, meetings with hotels, owners
- Ability to multi-task and is organized and efficient
- Experience within a global mobility function preferred but not essential
- Knowledge of global mobility systems, policies and processes or demonstrable evidence of interest in Global Mobility
- Ability to work within a task orientated environment
- In the absence of the Director/Manager, monitor Director's/Manager's e-mail and review and respond to customers as required, including handling customer requests
- Assist with trade show responsibilities and load all business cards into Salesforce and lead information into Excel spreadsheet
Global Coordinator Job Description
- Provide Senior Director with team’s weekly activities
- Run Master Production report weekly
- Run monthly Arrival Report
- Assist the Global Account Directors/Managers with Key Account projects
- Analyzes GM monthly visa/work permit reports to monitor expiration dates to ensure status remains compliant to mitigate any risk to the bank
- Compiles and consolidates all Cross Border Equalized Commuters travel expenses, prepares the Annual Taxable Benefit Report and provides to tax vendor and payroll
- Ensures signed documentation is obtained and on file for audit purposes, facilitates payments and collection of reimbursements, maintains tracking of employee tax payments as part of the tax equalization process, ensuring data integrity
- Work with area management and internal departments (Localization, Contract Admin, Sales Ops, Mastering, ) on all account specific needs and requirements
- Partner with Marketing and Localization teams to track and confirm territory specific VAM offerings/materials
- Cross train within Global Digital Servicing team to insure seamless deliveries and service to accounts during vacations and absences
- At least one year experience in MS Access, SQL Queries, or Data Warehousing helpful
- Experience with Cvent, StarCite-Lanyon Windows Environment and Database Management helpful
- Knowledge of Request For Proposal (RFP) process helpful and lead generation
- A minimum of three years of media experience with top media agency and / or cpg (in a media capacity)
- Ability to interact positively in a fast paced environment with senior level employees and professionals
- Demonstrated ability managing various tasks simultaneously and working with changing priorities