HR Payroll Administrator Job Description
HR payroll administrator
provides human Resources administrative support to the HR team and employees to ensure consistent application and integration of policies, procedures and practices.
HR Payroll Administrator Duties & Responsibilities
To write an effective HR payroll administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included HR payroll administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Functioning as Subject Matter Expert with regard to all aspects of HRIS and payroll system functionality, , policies and procedures
Compilation of contracts of employment, new starter information and associated on-boarding procedures and queries from new hires
Log and record incoming invoices, source payment form Finance department, track accounting movements and ensure payment process
Maintenance of administrative, human resource (HR) policies and objectives in accordance with company objectives, including payroll processing, benefits and health and safety
Oversight of external accounting functions
Collect and calculate time records of hourly employees
Perform special payroll related functions such as time off accruals, retroactive payment calculations
Partner with internal/external team to coordinate the maintenance/troubleshooting of the HRIS and timekeeping system, oversee and partner to implement best practices for overall success
Administer, collect, ensure accuracy of and process all required compliance and employer documents
Proficiency with company benefit offerings in order to assist and guide associates with benefits-related issues, concerns and questions
HR Payroll Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for HR Payroll Administrator
List any licenses or certifications required by the position: HR, HRCI, PH
Education for HR Payroll Administrator
Typically a job would require a certain level of education.
Employers hiring for the HR payroll administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Accounting, Psychology, Finance, Human Resources Management, Education, Human Resources, Associates, Administration, Management
Skills for HR Payroll Administrator
Desired skills for HR payroll administrator include:
Payroll best practices
HR applications
MS Office applications
Policies
Procedures and administration
Human resource practices
Procedures
SAP
Accounting
Excel and Outlook
Desired experience for HR payroll administrator includes:
Positive attitude and the ability to work well with co-workers
Ability to multi-task and work productively in a fast paced team environment
Must be able to collaborate on cross-functional projects
Advanced training and education in payroll processing
Understanding of payroll and HR legislation and processes interpretation of awards and legislation, tax and superannuation
Processing of any necessary HR administration HR KPI and feedback reports, evaluation and promotion summaries, documents, training materials, basic letter writing
HR Payroll Administrator Examples
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HR Payroll Administrator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of HR payroll administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR payroll administrator
- Co-ordinating processes for reviewing and updating Administration Guides and Checklists, ensuring version control and archiving procedures are adhered to
- Administration of payroll and benefits administration activities in Ireland, to include coordinating related activities with Finance, Legal, , as needed, and providing Tier 3 customer support for such HR services
- Administrative duties such as answering phones and scheduling meetings, maintaining personnel files
- Booking training
- Ad hoc admin assistance to the wider HR team
- Reconciles payroll
- Directs employee benefits orientations and enrollment for local, national and remote employees
- Maintains open door policy for all employees
- Responsibility for the accurate and timely input of hours for weekly Agricultural employees
- Delivering a structured induction process to all new starters (15-20 hours per week)
Qualifications for HR payroll administrator
- Excellent computer skills, including Outlook, Word, Excel, PeopleSoft in a Microsoft Windows environment
- Experience of office coordination is preferred
- Innovative – continually looking to analyze and improve work processes the ability to create opportunities for cost savings and revenue generation, and secure customer alignment* Solutions – ability to deal with payroll issues, identify solutions and implement often under pressure
- Provide pay data files on weekly basis to ADP (commissions, special payments)
- Minimum of three year’s experience in payroll administration in a large (1000 + employee), multi-state organization
- Experience with Canada payroll preferred
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HR Payroll Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of HR payroll administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR payroll administrator
- Comply with the regulatory standards, policies, and procedures of payroll
- Assist employees and supervisors with SAP/CATS timekeeping training, payroll issues, and requests for payroll information on a regular basis
- Conduct routine audits of payroll / timekeeping records to ensure compliance with internal reporting procedures
- Training colleagues to cover payroll duties at Weybread during any absence of the role holder
- Collating documents for packs as required Appeals and Recruitment
- Be responsible for the input of data into computerised systems and the maintenance of accurate records of all client contacts and transactions working to 100% accuracy targets
- Verify data entered into computerised systems is accurate
- Scan/process and attach pre-selected information on to computerised systems
- Preparation of contractor agreements and managing set-up processes and termination processes involved with contractors
- Creation and maintenance of personnel folders for all Europe employees, retaining paper copies for those employees situated in France and Germany
Qualifications for HR payroll administrator
- Experience with ADP payroll systems preferred
- Ensure accurate payroll records by confirming demographic and HR changes including insurance premiums, loan payments, garnishments, salary increases, are processing properly
- Complete requests for pay-related documents
- Must be legally authorized to work in the United States – We participate in E Verify
- Full working proficiency in French and Dutch (both languages are required)
- Acceptance of repetitive tasks
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HR Payroll Administrator Job Description
Job Description Example
Our growing company is looking for a HR payroll administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR payroll administrator
- Absences management, maternity, paternity, sickness, family leave, emergency leave and any other type of leave entitlements due to employees to be recorded on sickness trackers and payroll records on a weekly basis
- Prepare and update on a monthly basis generic HR metric such as sickness records, and turnover data
- Compile monthly European payroll data, for all locations and prepare the payroll notifications for HR BP’s review
- Ensure starters, leavers and employee changes are recorded and updated on the HRIS system / Workday
- Support HR Business Partner and HR Director as required on HR projects, research, communications or reporting requirements
- Validate net pay using controls, simulations and exception reports
- Creating and editing supervisory organizations in the HRIS system
- When applicable, process off-cycle checks as requested by representatives of the business units
- Complying with all Internal Control Standard (ICS) requirements in terms of supporting documentation and accuracy
- Providing Call Management System (CMS) support to handle employee inquiries regarding personnel records, time input, and a variety of non-health and welfare pay deductions (union dues)
Qualifications for HR payroll administrator
- Full working proficiency in Italian
- Full working proficiency in French
- Full working proficiency in Czech
- Knowledge of payroll cycle and process
- Full working proficiency in Dutch
- Full working proficiency in Hungarian
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HR Payroll Administrator Job Description
Job Description Example
Our company is looking to fill the role of HR payroll administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR payroll administrator
- Actively participating in departmental projects
- Performing other duties as assigned in a timely and satisfactory manner
- Processing of payroll, including tax payments and related filings
- Administration of HIA Health Insurance enrollment, medical exams, work rules
- Work closely with US HR, handling employee relation issues
- Partner with US AP and Treasury team to complete vendor payments and reporting timely and accurately
- Oversight of external vendors (e.g., payroll)
- Oversight and maintenance of equipment
- Overall administrative support
- Special projects and other related duties
Qualifications for HR payroll administrator
- Attention to detail, verbal and written communication skills
- HR and Payroll administration experince
- Excellent organisational skills with an eye for detail and a high level of accuracy
- A proactive self-starter with the confidence and ability to work autonomously
- Resilient and able to work under pressure in an environment when priorities are constantly changing
- MS Word, PPT, Excel
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HR Payroll Administrator Job Description
Job Description Example
Our growing company is looking for a HR payroll administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR payroll administrator
- Manage and undertake payroll, pensions and HR transactions
- Input data accurately and in a timely manner into integrated HR System
- Respond to and escalate quires as appropriate
- Assist with HR and Payroll related projects as required
- Keep an update and relevant HR/Payroll issues and legislation across the client with in HR
- Supporting the Team Leader with the daily team operations, allocations of workload and ad hoc requests received from Key Clients
- Supporting the Team Leader to co-ordinate initial induction training, identify training gaps within the current team and produce relevant training plans
- Actively participating in delivering training and coaching solutions
- Actively monitor and check the quality of the team output on a daily basis
- Assist with the production of client metrics on a monthly basis
Qualifications for HR payroll administrator
- Capable of effectively prioritizing and multitasking
- Previous experience and working knowledge of HR systems (preferably Workday, PeopleSoft)
- Minimum 3 years of experience processing payroll transactions utilizing Kronos or similar payroll software
- Experience interpreting union contract payroll guidelines
- Experience in administering FML in a payroll software
- Must build and maintain a high level of technical mastery on VIP payroll, all payroll legislation