Junior Administrative Assistant Job Description
Junior Administrative Assistant Duties & Responsibilities
To write an effective junior administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included junior administrative assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Junior Administrative Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Junior Administrative Assistant
List any licenses or certifications required by the position: ITIL
Education for Junior Administrative Assistant
Typically a job would require a certain level of education.
Employers hiring for the junior administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Business, Administrative Assistant, Associates, Business/Administration, Accounting, Finance, Communication, Office Administration, Administration, Office Management
Skills for Junior Administrative Assistant
Desired skills for junior administrative assistant include:
Desired experience for junior administrative assistant includes:
Junior Administrative Assistant Examples
Junior Administrative Assistant Job Description
- Organize meeting events in-house or external meetings
- Provide support to Montreal sales and trading team
- Accompany analysts and management teams to their investor meetings
- Prepare monthly expense reports, charitable donation requests and client sponsorship requests
- Update client contact and distribution lists
- Organizing meeting events in-house or external meetings
- Monitor Principal's incoming emails throughout the day and printing or screening as needed
- Prioritize all incoming telephone calls
- Prepare travel arrangements and coordinate/manage all travel logistics
- Maintain a detailed list of contacts to provide Principal when needed
- Interface with corporate and personal contacts (including on the phone, in-person, and over email) in an polished, professional, and discreet manner
- Prepare detailed scheduled of appointments / logisitics for Principal's work day
- Managing the flow of the Principal's schedule
- Act as a liaison with entire design and administrative staff to schedule meetings
- Act as a liaison with Public Relations representative to schedule interviews, photo shoots and press events
- Coordinate lectures, client presentations, award ceremonies and all public appearances
Junior Administrative Assistant Job Description
- Arranging staff travel
- Setting up Conference Room
- Arranging refreshments/catering for meetings
- Sorting incoming and outgoing post
- Setting up AV equipment for video conferences
- Liaising with building reception and security
- Ensuring office / Conference Room is clean and tidy at all times
- Responsible for ensuring various REFG spreadsheets are current, complete and comprehensive (e.g., sales comparables)
- Responsible for ensuring the office Production Pipeline information is organized, current, reflects input from team members
- Input underwriting templates, as needed
- Experience with working in a geographically dispersed team
- Ability to coordinate input from multiple sources for daily, weekly, and monthly reporting requirements
- AA or AS and 6 years of experience in an administrative role
- Update portfolio analysis annually as new Loans are closed
- Coordinating post–closing requests, provides supporting analysis
- University Degree, preferably in Business discipline (Marketing, Finance, Accounting, ) or Liberal Arts study (English, History, ) with a desire to work in Real Estate
Junior Administrative Assistant Job Description
- Complete travel and expense reports
- Liaison for all office communication
- Delivering mail
- Make car reservations
- Controls printer cartridges
- Access to hangars
- Welcoming visitors and directing them appropriately
- Ensuring reception area is maintained in an orderly fashion
- Maintaining security by following procedures and controlling access (monitor logbook)
- Stocking the kitchen and supply room
- Preferred 2-3 years clerical / administrative support experience
- Previous working experience in Real Estate or Mortgage environment, preferred
- Must have strong verbal, written and interpersonal skills
- Strong design and presentation preparation skills, preferred
- Must have the ability to multitask, set and communicate team priorities, handle multiple tasks and meet tight deadlines
- Managing and updating conference room reservations within Outlook
Junior Administrative Assistant Job Description
- Maintenance and management of calendars for several executives utilizing Microsoft Outlook
- Answering all phone calls in a professional manner
- Coordination of internal and external meetings to include meeting material preparation (presentations, agendas and any other required documents)
- Arranging all travel for Executives, including flights, hotels, car rentals, and car services through the Amex travel desk
- Handling ad hoc-assignments as requested
- Compose and produce correspondence, reports, presentations and forms through translating verbal conversations to written documents independently
- Assist in the production of Board of Directors and metric reports
- Track expenses and prepare expense reports
- Track management PTO and approve time sheets where appropriate
- Assist in the maintenance and updating of budget work within Cognos
- Track and approve invoices as necessary
- Assist in the maintenance of calendars
- Provide Sharepoint support to project coordinator
- Track and order supplies ensuring appropriate utilization and availability of resources
- Manage new employee training schedules, and perform delegated management functions on behalf of VP
- Review and distribute incoming correspondence
Junior Administrative Assistant Job Description
- Schedule travel
- Manage a busy calendar
- Support 2 Practice Administrators
- Create itineraries
- Coordinate and execute meetings and events
- Provide internal communications
- Provides operational support, which may include greeting guests, scheduling and coordinate meetings, conferences, and conference calls
- Arranges domestic travel, compiles documents for travel-related meetings
- Prepare and submit contract requests (CDA’s, MSA’s, Quality Agreements etc) via Novatus/Conga
- Submit purchase requests/orders via NetSuite
- High competency level with various PC applications (MS Office)
- High competency level with various PC applications (MS Office) and Sharepoint preferred
- Experience in a receptionist, administrative professional, or customer service role
- Ability to provide excellent customer service, work as a member of a team, and perform other duties, as assigned
- Ability to perform receptionist duties, including escorting, making coffee, checking visitors in and out, processing administrative packages, and answering phones
- Ability to coordinate holiday parties, potlucks, chili cookoffs, all-hands, and other meetings