Office Administrator Job Description
Office Administrator Duties & Responsibilities
To write an effective office administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included office administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Office Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Office Administrator
List any licenses or certifications required by the position: CPR, IFMA, LOB, KBU, HR, O365, IA, BEE, AED
Education for Office Administrator
Typically a job would require a certain level of education.
Employers hiring for the office administrator job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, General Education, Business, Associates, Business/Administration, Accounting, Communication, Management, Computer, Health
Skills for Office Administrator
Desired skills for office administrator include:
Desired experience for office administrator includes:
Office Administrator Examples
Office Administrator Job Description
- To be the first point of contact for clients by phone and face to face
- Assist with organising facilities requirements and liaising with the landlords
- Arrange in-house day events and manage setting up meeting rooms
- Manage the daily visitors
- General administration tasks including printing, binding and photocopying
- Assistance in administering information received from clients
- Adding information to the CRM system and Website as appropriate
- Applying updates to the Extranet as required
- Administration support for the line Manager as required
- Receiving incoming calls and post and dealing with general enquiries
- Must be able to handle multiple tasks and wear different hats due to a start-up environment
- Computer experience required (Windows and Microsoft Office applications)
- Bachelor's Degree or the equivalent in Business, Finance or a related discipline plus 5-10 years of directly related experience
- Administering meeting bookings for both onsite and offsite functions
- The job holder may be required to undertake other duties as may reasonably be required of them
- Point of contact for any visiting parties
Office Administrator Job Description
- Identify and resolve all vendor invoice/purchase order discrepancies prior to the final invoice processing to the Service Center
- Reconcile daily cash sale transaction payments in the system
- File invoiced ship tickets, processed vendor invoices, deposit backup, and all reconciledreports daily
- Perform daily, weekly and monthly accounts receivable and payable reconciliations
- Investigate, resolve and respond to all customer, vendor, Credit Manager and ServiceCenter inquiries in a timely manner
- Assist co-workers in servicing customers including answering incoming calls, faxing, filing and photocopying
- Perform other reasonably related duties as assigned by immediate supervisor and othermanagement as required
- Manage vendor relationships (inventory, ordering) for office supplies, computers, software, caterers, landlord
- Facilities Project Management – office build outs, securing new office premises
- Assist Director, Employee Success with Human Resources tasks including working with local vendors on benefits, business visa’s
- Must be self-motivated & results oriented
- 2 + years of both office management and administrative experience
- Prefer vocational school training or equivalent work experience
- Participates in determining details of assignments to a wide range of objectives
- A minimum of ten years of administrative and/or office management experience including supervisory and customer-related experience
- Excellent computer skills including proficiency with the Microsoft Office Suite and a minimum typing speed of 60 wpm
Office Administrator Job Description
- Take responsibility and genuine care for the entire look/feel of our multi-floor office environment working with the Facilities Manager and the brand committee
- Own and manage the conference rooms within the office ensuring that they are prepared daily with the needed tools and resources working with the IT team
- Act as the primary resource for local in-house events hosted in the office, including all logistics for large team meetings, corporate events, and partnering with other teams to make outstanding things happen
- Partner with our Global People Group (HR) team on local employee engagement efforts and all candidate experiences within the NYC office
- Act as the local liaison/concierge for global employees when they are traveling to/from the NYC office, including assisting them with calendar management, logistics and local information
- Be passionate about volunteering activities in the NYC area for our local staff to participate in on a regular basis
- Participate in the coordination and secretarial preparation of monthly reporting (including Operating Report and Claims)
- Take Minutes for the Babcock Canada Board Meeting
- Maintain the Gift & Hospitality Register
- Easily access internal and external information and resource products using information technology tools which support the work of the Administrative team
- Must have the ability to adapt to changing priorities and crisis situations
- Ability to respond to large amount of demanding situations
- Aptitude to prioritize and multi-task in a fast-paced environment with minimal supervision
- Proficient computer skills including Windows based office technologies (ex
- Prepare PowerPoint presentation materials for meetings with Sr
- Prepare product sheets, price sheets, wall charts and data for Field Sales Force
Office Administrator Job Description
- Maintenance of the Reception Desk
- Manage administrative and reception duties including answering phone calls / emails and greeting guests
- Sorting, logging and distribution of incoming post
- Put together letters, memos, and various reports / correspondence as needed
- Organize both internal & external meetings as required
- Assist in coordination of events, budgeting and maintaining expenses
- Prepare, process for payment and files purchase requisitions, agreements/invoices
- Office maintenance support incl
- Support in visa application for colleagues in local office for visitors from abroad
- Support the onboarding process to include, interviewing, scheduling, and testing of all candidates for various openings in the facility
- Attention to detail is critical to success in this position
- Ability to work independently and self motivatee
- Very effective organizational
- Knowledge of vehicle sales, titling, AR/AP
- Ability to be polished, friendly and professional at all times
- Expected work hours are 8am-5pm Monday through Friday – promptness is a must
Office Administrator Job Description
- Reconcile monthly union dues and political dues and submit for payment
- Monitor CBA benefit opt-out plan
- Prepare and support 3rd party Teamsters benefits and payroll audits
- Ensure and union increases are entered/progressive rates based off 900 probation hours and 3 year fiscal calendar then converting to annual calendar structure
- DOT Hours of Service certified is highly recommended
- Manage vendors and administer HR services including payroll, health, life and disability benefits, retirement savings plan, and Metro benefits
- Administer staff payroll and benefit enrollment, orientation and exit processes
- Maintain employee records and respond to reference requests
- Review Employee Handbook with new staff
- Manage annual staff performance evaluation process, work with supervisors to address performance issues
- Must have exceptional grammar skills
- Must have the ability to collaborate and communicate effectively and tactfully with persons on all levels, in person and on the telephone
- Ability to juggle many responsibilities at once and make independent, timely decisions
- This is an Essential Personnel position
- MUST have valid driver’s license, insurance, and own, reliable transportation
- Flexibility to work before and after “regular business” hours