Office Services Job Description
Office services
provides technical leadership in Microsoft Azure and Office 365 Cloud Solutions as well as Microsoft Windows 10 laptop environment.
Office Services Duties & Responsibilities
To write an effective office services job description, begin by listing detailed duties, responsibilities and expectations. We have included office services job description templates that you can modify and use.
Sample responsibilities for this position include:
Prepare or edit documents using Microsoft (MS) Word or MS Excel or MS PowerPoint
Manage aesthetic maintenance of facilities
Oversee reception and visitor services
Support Food Service Operations and management
Business Continuity Support / EH&S
Monitor valet services
Provide company event support
Stocking and maintenance of satellite copy rooms
Stocking and maintenance of kitchens
Coordinating and following up on service calls for printers/faxes/copiers
Office Services Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Office Services
List any licenses or certifications required by the position: PMP, CPA, PMI, IATA, VCIN, ITIL, IFMA, FULL, NI, JD
Education for Office Services
Typically a job would require a certain level of education.
Employers hiring for the office services job most commonly would prefer for their future employee to have a relevant degree such as Collage and Bachelor's Degree in Education, Management, Associates, Business, General Education, Communication, Business/Administration, Graduate, Accounting, Supervision
Skills for Office Services
Desired skills for office services include:
Microsoft Office suite and Outlook
Excel
Lotus Notes
AV equipment and limited technology in a meeting environment
Punctuation
Technology tools within assigned responsibilities
PowerPoint
General office practices and procedures
Facilities/Office Services Coordinator role
Microsoft Word
Desired experience for office services includes:
Assisting with employee relocations within the office
Moving of files, boxes and sometimes furniture
Reception (phone) coverage for lunches or breaks
Lifting incoming boxes
Other unspecified tasks that are needed to meet the daily operational demands of the office
Manage and monitor the purchasing and utilization of janitorial and other supplies purchased for the maintenance operation
Office Services Examples
1
Office Services Job Description
Job Description Example
Our company is looking for an office services. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office services
- Process Management - OE process and tools for documentation of service processes
- Financial & Performance Management - Responsible for budget creations and adherence to budget (Capital and OPEX)
- Client Relationship - Responsible for client satisfaction of services
- Create, propose and maintain annual Office Services expense and capital budgets
- Supervise Office Services Admin (mail center)
- Propose and coordinate renovation projects, furniture reconfigurations, and ongoing office maintenance with select vendors
- Work with appropriate internal and external stakeholders to develop, maintain and comply with all relevant safety standards
- Develop and maintain Office Services policies as needed
- Provide back-up to Office Services team as needed
- Provide high level of customer service for external guests and internal guests of all levels of the organization
Qualifications for office services
- Must be dependable and report to work on time to ensure front desk coverage
- Ability to learn various business computer systems
- Minimum 2 years experience working in a professional office
- Minimum 2 years experience managing staff at supervisory level
- Flexibility with schedule to accommodate off-hour projects
- Experience working with all levels of employees, including senior management
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Office Services Job Description
Job Description Example
Our growing company is hiring for an office services. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office services
- Order office supplies and stock and organize supply rooms
- Order kitchen supplies and stock kitchens and pantries
- Clean entrance and offices' glass doors
- Prepare conference rooms for meetings and luncheons
- Clean and organize conference rooms after meetings
- Sort and distribute incoming mail, FedEx and UPS deliveries
- Prepare offices and workstations for new hires
- Assist with general appearance of office, including compiling checklist for maintenance issues, and placing maintenance requests with vendors and building management
- Oversee the basic functions of the fax and copy machines (ordering/replacing toner and paper)
- Responsible for maintaining the kitchen and ordering all kitchen supplies
Qualifications for office services
- Must be able to move and lift up to 50lbs
- Similar experience in a corporate environment preferred
- Minimum of 2+ years of prior office experience
- Occasion travel may be required
- Minimum of one-year office services or retail experience preferred
- Conscientious, responsive to deadlines, arrives at work on time and is to work additional hours as needed
3
Office Services Job Description
Job Description Example
Our company is growing rapidly and is hiring for an office services. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for office services
- Stocks kitchen and break areas
- Scan, copy, fax
- Open reception area
- Keep reception area clean and free of clutter
- Handle courier requests for pick up/delivery
- Maintain log for Federal Express/UPS/Courier packages
- Schedule and manage conference room requests via Outlook/MS Office
- Create wireless accounts for guests
- Provide administrative support to the entire staff
- General maintenance of printers/copiers
Qualifications for office services
- Must be able to lift large cases of food and drinks and use a step ladder with ease
- Must be able to spend significant time walking and standing
- Overtime may be required, including coming in earlier than normal start time
- Must be flexible with workweek and work hours availability
- Experience working in a demanding corporate environment, preferably professional services, with a minimum of 2 years experience
- Maintain a high-level of communication
4
Office Services Job Description
Job Description Example
Our growing company is looking for an office services. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for office services
- Serve as backup for company fleet coordinator
- Oversees onboarding of new staff, including the collection of new hire paperwork for delivery to the Human Resources Department in Chicago
- Assists with coding and timely submittal of invoices for all offices
- Process all incoming/outgoing deliveries, interoffice mail, bulk shipments and messenger packages
- Cover customer service window and provide information to employees as needed, , postage, mail delivery instructions and proper packaging material
- Perform regular visual checks of all shared space throughout the floors
- Analyzes National and Local marketing campaign efforts and present findings to President and Marketing Manager
- Manages and coordinate production, printing and mailing of Local marketing materials
- Manages POP warehouse, which includes monitoring inventory and ordering new supplies
- Oversees Loyalty and Gift Card programs, which entails analysis of coupons, sign-ups and fraud
Qualifications for office services
- Minimum 5 years' experience in managing a customer service team of at least 5 people
- Ability to collaborate, develop, build and maintain relationships, plan processes and coordinate work with internal colleagues outside vendors
- Must demonstrate the ability to work independently
- This position will require good dependable transportation and a clean driving record
- Proven track record of superior client service
- Knowledge of office eqipment and hardware
5
Office Services Job Description
Job Description Example
Our growing company is looking for an office services. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for office services
- Handle warranty issues with vendors
- Serve as the liaison for our office furniture vendor for office/cubicle repairs, configurations, and ordering new furniture
- Coordinate with HR & Building Management on events such as Blood Drives, Mammograms
- Manage nametags for offices and cubicles access badges for building and parking structure
- Update floor plans for both Division and Corporate, approximately 300 employees
- Provide customer service and assistance for general office items such as conference room divider (maintenance, training, proper use), cleaning of refrigerators, Costco orders for kitchen supplies, Monthly office luncheons
- Manage invoices for vendors mentioned above
- Maintain Franke office Coffee Machine, including daily cleaning (takes 30 minutes), refilling (3 times a day), maintenance, repairs, warranty, maintain cleaning supplies coffee beans and milk (Safeway)
- Maintain Water/Ice Machines, including maintenance and repairs
- Provide coverage at the front desk during receptionist’s breaks and lunch (one hour forty-five minutes daily)
Qualifications for office services
- Work in a close teamenvironment
- Minimum of three (3) years of clerical experience in health care, corporate environment or other comparable business experience
- Some higher education preferred
- Must have excellent computer skills and experienced in compiling presentations
- Demonstrated ability to make independent decisions and managing multiple priorities, detailed oriented, and effective oral and written communication, and interpersonal skills
- Physical ability to work standing for several hours at a time, lift 25 lbs