Operations / Admin Job Description
Operations / Admin Duties & Responsibilities
To write an effective operations / admin job description, begin by listing detailed duties, responsibilities and expectations. We have included operations / admin job description templates that you can modify and use.
Sample responsibilities for this position include:
Operations / Admin Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Operations / Admin
List any licenses or certifications required by the position: AWS, IAT, ITSM, II, RHCE, ITIL, CHPN, CPR, MSSL, IBM
Education for Operations / Admin
Typically a job would require a certain level of education.
Employers hiring for the operations / admin job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Computer Science, Finance, Associates, Management, Business/Administration, Accounting, Engineering, Communication
Skills for Operations / Admin
Desired skills for operations / admin include:
Desired experience for operations / admin includes:
Operations / Admin Examples
Operations / Admin Job Description
- Provides support on inventory, tracking shipments, rate evaluation
- Analyses data, investigates issues, and drafts solutions
- Forecasts and maintains long term financial plans
- Oversees insurance policies
- Provide Leadership and/or coordination of business initiatives regarding divisional and cross-business improvements to ensure consistency, improved efficiencies, cost savings
- Coordinates inter-departmental and intra-departmental activities to resolve patient admission, discharge or transfer problems
- Identifies and resolves issues affecting the delivery of quality patient care
- Functions as a professional resource person to clinical personnel and assists by responding to emergency
- Responds to care on call, condition help and other issues as requested by clinical personnel or security
- Requires critical thinking skills, decisive judgment and the ability to work independently
- Two (2) years customer service, clerical or related experience required
- Collect/organize time off requests
- Update operations reports as needed, work on projects for creating reports
- Is responsible for model appearance, including weekly model walks
- Coordinates repair maintenance work needed on models
- Coordinates cleaning of models
Operations / Admin Job Description
- Liaises between purchasing and design studio outsource
- Coordinates model decorating
- Liaises between division management and model decorating firm
- Suggests and picks out new design selections
- Runs option frequency reporting to ensure our option program is adequate
- May handle design studio appointments as needed
- Assist with subcontractor management including issuance of purchase orders and follow up on close out of work
- Ensure effective communication with clients
- Provides clerical and administrative support, including the preparation of correspondence such as letter writing, transcribing, copying and distributing, filing, and processing mail, facsimiles and other correspondence
- Assist with compliance and training files and documentation
- Must have a minimum of 2 year's experience working in an operations or maintenance environment
- Previous experience working in a KPI driven environment would be ideal
- Timekeeping and/or payroll experience an asset
- HS graduation and four years of related administrative experience or an equivalent combination of education and experience
- Ability to work up to ten hour shifts on your feet on a warehouse production floor
- Interacts with other OpCo associates in a friendly, timely and quality manner
Operations / Admin Job Description
- Demonstrates ability to communicate with customers, vendors and company personnel in a positive and proactive manner
- Manage and handle inquires for new and existing Avid Learning Partners (ALP)
- Work with the Curriculum Development team to ensure new products are properly setup in the systems
- Upload exam questions into Avid’s Learning Management Systems
- Coordinate testing for new offerings to ensure system is functioning
- Ensure course materials are sent out in a timely manner to students enrolled for Avid’s classes
- Extension Exceptions
- Calculate accurate amount
- Obtain proper approvals
- Work with finance to do credit
- Able to communicate clearly and concisely (verbally & written) and develop relationships with Meetings & Events clients, vendors, and contractors
- Able to keep manager informed of all aspects of events, projects, and responsibilities
- Experience with meeting management software preferred but not required
- Working knowledge Coupa, Tradeshift required
- Minimum two (2) years related experience in a health care setting, required
- Knowledge of government managed care insurance programs, required
Operations / Admin Job Description
- Manages calendars, conference calls, regional sales meetings and schedules other various appointments
- Prepares extensive sales reports for status tracking
- Performs complex and confidential administrative functions
- Organise local and national seminars organised by team
- Support planning and participate in National Sales Conference, Follow-Up-Meeting, product launches (internal and external)
- Organise team meetings and trainings
- Prepare and ensure approvals and organise local and national seminars organised by team
- Prepare and ensure approvals and distribution of materials
- Provide information between marketing and sales teams on various activities
- Consolidate project outcome presentations
- Knowledge of SAP and SalesForce desirable
- Ability to propose operational improvements
- Comprehension and judgment are required to determine the applicability of guidelines or policies to specific situations
- Will be required to communicate adherence expectations with management and agents
- Experience working in an office/plant environment and accounting/clerical duties
- Inventory system knowledge
Operations / Admin Job Description
- Manage the schedule of the teams and various agendas
- Ad hoc translation to team members
- Scanning, copying, filing – 75%
- Stocking office and kitchen supplies – 15%
- Design System and Strategy to adequately monitor and alert on all meaningful issues within the IT department
- Responsible for notification and escalation of network issues
- Responsible for Circuit administration, efficiency, and uptime
- Responsible for Campus switching and design
- Provide solution to IT related challenges in the organization
- Working with Management & Operations to establish best Administration Practice
- Payable and procurement experience
- Technical - the individual must be an experienced user of MS Office Suite, especially Excel and Powerpoint
- Multi-tasking the individual must have the ability to balance multiple projects, initiatives, and requests while maintaining professionalism and delivering results
- Leadership- the individual must show courage in making difficult business decisions and use their skills, ability, and moral compass to make sound decisions that set a positive example for others to follow
- Professionalism the individual must maintain a confident demeanor, use effective and appropriate communication, and keep a positive outlook, even in the face of difficulties and challenges
- Efficiency the individual must show an innate ability to prioritize and deliver timely answers and results on urgent items