Admin Executive Job Description
Admin Executive Duties & Responsibilities
To write an effective admin executive job description, begin by listing detailed duties, responsibilities and expectations. We have included admin executive job description templates that you can modify and use.
Sample responsibilities for this position include:
Admin Executive Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Admin Executive
List any licenses or certifications required by the position: HR, ACLS, BLS, CPR, AED, DEA, AOA, ABMS, DOAS, AMC
Education for Admin Executive
Typically a job would require a certain level of education.
Employers hiring for the admin executive job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Associates, Business/Administration, Management, Communications, Office Administration, Communication, Technical, Administration
Skills for Admin Executive
Desired skills for admin executive include:
Desired experience for admin executive includes:
Admin Executive Examples
Admin Executive Job Description
- Incredibly organized, detail-oriented and able to prioritize multiple assignments
- Knowledgeable about organizing team events
- Documents meeting minutes for staff, manage action items
- Maintain Calendar(s) for multiple executives
- Coordinate with other EAs to schedule meetings
- Provide general department administrative processes
- Leadership support
- Cross train & back-up other EA’s
- Answer phone and deliver messages timely
- Printing, collating, as needed by the team
- Previous successful experience managing others
- Post high school course work or equivalent experience required relating to the mastery of computer and office systems skills
- Thorough knowledge of executive administrative practices and procedures
- Ability to work with other technologies and online systems such as Webex, Concur
- Maintain confidentiality with necessary information
- Support for new hires with facilities, suppliers
Admin Executive Job Description
- Ensuring timely preparation and processing of expense reports
- Assist in coordinating Executive Team Meetings, company conferences and meetings with major customers with a high degree of professionalism and coordination
- Track all documents for approval and signage
- Draft communications as required
- Develop and maintain a deep knowledge of the company business processes and systems in support of the duties and responsibilities of the position
- Support Executive’s work and communication
- Assist with onboarding new hires in our Santa Monica office
- Maintain Office facilities as needed
- Professionally represent the business/functions supported to a broad range of senior executives within a globally dispersed leadership team to external clients as needed
- Provide administrative support to senior leadership for Global Risk
- Prefer knowledge and experience in Microsoft Office technology tools
- The ideal candidate must have experience in handling a wide range of administrative related tasks, an interest and passion in learning contributing beyond the day to day administrative aspects of the role
- Bachelors degree (any discipline) or equivalent experience and 4+ years of specialized administrative support experience of an increasingly responsible nature at a senior level
- The ability to maintain confidentiality is vital
- Minimum 2-4 years Executive Administrative experience
- Ability to be self-motivated and resourceful in a highly chaotic and unstructured start-up environment
Admin Executive Job Description
- Able to take notes during brainstorms and team meetings
- Calendar management and support arranging NY office share coordination
- Handle meetings logistics (for both large and smaller team meetings) and oversight
- Obtain position details from manager
- Arranges teleconferences and meetings
- Screens and directs incoming telephone calls, emails, and visitors
- Manage executive calendar/schedule
- Organization and maintenance of the VP’s calendar using a high level of integrity
- Screen telephone calls and resolve routine and some complex inquiries
- Arranges and coordinates travel schedules and reservations when required
- Professional, pro-active, excellent writing and grammar skills and great communication skills
- Experience coordinating international schedules, meetings, calls, and travel across multiple time zones
- Previous experience supporting executives at the Senior Vice-President level or above in a start-up environment, preferred
- BS or BA is a plus but not required
- Knowledge in General Insurance preferably with motor and non-motor underwriting knowledge
- Mature, independent and able to work with minimum supervision
Admin Executive Job Description
- Ensuring office checking as per company standard without any complaint or issues, any major issue should be solved within 24 hours
- Arranging for the relocation of employees from different parts of India which includes the arrangement for their home and family related needs such as school admission, transportation and taking care of their household requirements
- Communication requirement like voice & data SIM requirement, Dongles Billing as per Statutory process, Should ensure good data maintained as per dongle & SIM cards provided to employees for the billing process
- Organize local / overseas courier services on a timely manner
- Review and reply for car park lots allocation
- Manage telephone directory / contact lists
- Ordering of business cards
- Ordering of meals for events/CEO office
- Daily inspection of the office facilities and meeting rooms to ensure that all the equipment is in good working condition and contact vendors to rectify any issues in a timely manner
- Maintain a log for all office related incidents or repairs needed
- High school diploma or equivalent with 10 to 15 years of experience, or Associate or Bachelor degree with 5 to 10 years demonstrated experience supporting a senior level executive in a global organization
- Advanced level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, and Outlook required
- Ability to work with a sense of urgency when under pressure
- Associate's degree in business administration, communications, or related field preferred
- Five (5) years or more experience as an administrative assistant including executive level support
- Minimum of 3+ years of prior administrative experience supporting executive level professionals
Admin Executive Job Description
- Schedule executive level conference calls, videoconference meetings, in-person, and on-site/off-site meetings with C-suite executives, and employees
- Coordinate logistics for special business events and personal projects
- Order and stock appropriate office supplies and equipment for executive staff
- Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation
- To be involved in Real Estate projects building refurbishment projects, office renovation and relocation of office spaces
- Provide administrative support to management and/or department
- Provide calendar management and meeting coordination
- Coordinates travel arrangements, expense report processing and reimbursement
- Plans and implements conferences and special events
- Makes any necessary room rental, reservation or catering arrangements
- Handle and maintain full set of accounts
- Translation of monthly accounts to Chinese for local reporting
- Responsible for accurate monthly closing of accounts for SIHI Taiwan and report to S’pore head office and
- Diploma with minimum 4 years’ relevant experience
- Well-versed in local employment legislations and HR best practices
- Proactive and resourceful team player with an eye for details