Program Administrator Job Description
Program administrator
provides support to the program director for the recruitment process for the OB GYN Residency Program using the Electronic Residency Application Service (ERAS) and the National Resident Matching Program (NRMP).
Program Administrator Duties & Responsibilities
To write an effective program administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included program administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Manage receipt and proper records management of required reports from engaged consultants and lobbyists in line with the company’s relevant policies and procedure
Establish, implement, and monitor program goals, objectives, policies and procedures in coordination with the PECO Director and PECO Program Manager (when on-boarded)
Implements best practice improvements to achieve maximum efficiency and effectiveness in all areas of clinical, research and academic operations.Ensures compliance with all University and regulatory guidelines, policies, and procedures
Plan, implement and manage all logistics associated with all scheduled Government Engagement Education Programs delivered by the team from the school
Manage all other details related to GEEP workshops bespoke and executive programs
Review current vendor contracts on a regular basis to ensure that these are updated to reflect changes in the company’s relevant polici
Develops and administers program budgets and recommends or makes budgetary and resource allocations
Stays informed of developments in the field
Manages goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations
In concert with the PMO and Corporate support services, manages employee morale events to promote employee retention supporting employee training programs
Program Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Program Administrator
List any licenses or certifications required by the position: PMP, RIP, CPR, CCDA, CCNA, VPN, BGP, OSPF, MS, CPI
Education for Program Administrator
Typically a job would require a certain level of education.
Employers hiring for the program administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Business/Administration, Business, Management, Graduate, Administration, Finance, Communications, Public Health, Faculty
Skills for Program Administrator
Desired skills for program administrator include:
Policies
ACGME/AOA/CPME/CODA
Accreditation
ERAS and NRMP
Procedures and systems related to Office of Academic Affairs
Residency board and GME requirements
New Innovations
Residency management suite
Microsoft Office Suite Programs
Managing budgets and developing financial plans
Desired experience for program administrator includes:
2-5 years professional experience after achieving doctoral degree
Ability to interpret and communicate science for scholarly and lay audiences
Experience at NIH or other grant making organizations a plus
Basic knowledge of web content management
Expert knowledge of digital content management platforms, such as Wordpress, Scalar, Omeka
Experience in administrative support in health care or academics, success in managing multiple projects and responsibilities
Program Administrator Examples
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Program Administrator Job Description
Job Description Example
Our company is looking for a program administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for program administrator
- Review and makes recommendations regarding curriculum and course projects so that the course content is relevant to issues related to the intersection of gender, race, faith, class, sexuality, and gender identity, integrating global perspectives, and issues relevant to STEM and women’s leadership
- Requires collaboration between all courses/programs at DRC and with the Women and Gender Studies department to ensure a cohesive message
- Develops the curriculum for the corresponding mentor/leadership course (Voorhees Mentors)
- Plans the summer read program including selection and oversight of the student/faculty/staff that comprise the summer read committee, the selection of the book, engagement of students during the summer and new student orientation related to the selected book, and logistics for this program
- Review solicitations, initiate internal proposal preparation plans, and schedule timely proposal preparation and approval activities in close coordination with the Proposal Manager and submit approved proposals to customers
- Coordinates the negotiation of contract terms, conditions, prices and cash flow with cognizant program/contract managers and customers
- Receives, evaluates and analyzes contracts and/or subcontracts inclusive of contract terms and conditions
- Prepares and disseminates proper instructions and provides to the internal organization direction on contact requirements by means of issuing internal sales orders or work authorizations
- Responsible for post award contract/subcontract administration, follow up, and general problem solving, shipping status, order status, invoices payments and customer returns
- Requests, reviews and accepts all contract amendments and changes
Qualifications for program administrator
- Maintains close contact with customers to maintain, preserve and enhance the company's image with its customers, thus ensuring favorable long-term relationships
- Analyses and monitors cash flow and major accounts receivables
- Initiates internal and external correspondence
- Responsible for ensuring proper document control is maintained
- Prepares periodic reports of departmental functional activities for dissemination to other concerned departments
- Issues budgetary data on new jobs to accounting and manufacturing
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Program Administrator Job Description
Job Description Example
Our growing company is looking to fill the role of program administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for program administrator
- Advise Management on contract terms and conditions prior to proposal submittals
- This position works under minimal supervision with latitude for the use of initiative and independent judgment
- Support the maintenance & audit of standard item lists that communicate the unit price, vendor, part # for standard process equipment
- Develop and maintain growing outreach lists (donors, members, connectors)
- Liaise with community to provide answers and appropriate direction
- Assist with budget development for events
- Submit payments and reimbursements, communicate with vendors
- Provide direct supervision to program coordinators, office manager, and some clinical staff
- Develop and monitor systems to ensure visit volume goals are met
- Contribute to and participate in program performance/quality improvement activities and utilization review
Qualifications for program administrator
- Demand Management and Supply Chain Knowledge would be an advantage
- Ability to articulate situational problem
- Coordinate Training Room and SE Program workshop activities including training room set-up and clean-up, greeting clients
- Ability to provide supervision to clerical and temporary personnel
- Excellent written, verbal, and presentation skills and ability to coordinate and work well with external vendors and Kaiser personnel in the various offices and facilities
- Knowledge and experience in the use of Lotus Notes, Microsoft Excel, and Word
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Program Administrator Job Description
Job Description Example
Our innovative and growing company is hiring for a program administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for program administrator
- Ensure integration of evidence-based practices into the services provided by the methadone maintenance treatment program
- Assist with redesign of program based on organizational and extra-agency changes
- Monitor and make adjustments to spending to ensure adherence to departmental budget
- Ensure program provides services according to the regulations and/or standards of NYS OASAS, NYC DOHMH, DEA, and the Joint Commission
- This position also takes on a cross-functional role in supporting the sports licensing approval process, working with both merchandising and operations on approval submissions, sample ordering and tracking, and overall approval process ownership
- Managing the department’s workflow and annual calendar
- Collaborates with the Chair on development and execution of the Department’s strategic initiatives in research, education, clinical care delivery, and development.Formulates annual department management plan for presentation to Medical Center leadership ensuring responsiveness to all pillars of excellence.Monitors the progress of the plan and works with the Chair and Directors to modify as needed
- Initiates, and in collaboration with the finance staff, developments business plans for new/consolidated practices business plans for Department initiatives
- Facilitates the Department’s mission for education of residents, fellows, medical students, and other neurology providers, as needed (advanced practice providers, neuroscience nurses, social workers, therapists)
- Oversees space planning, utilization, and renovations.Represents the Department’s physical space needs to Medical Center leadership.Assesses needs of new/expanding programs, and when appropriate, manages rightsizing of programs
Qualifications for program administrator
- Active Top Secret SCI Clearance with a Polygraph - TS/SCI with Poly
- 5 years administration and office management experience
- Strong communications skills to include speaking with senior level managers and customers
- Prior experience with providing admin support to a complex, multi-disciplined US Government programs
- Ability to effectively multi-task and collaborate with the PMO and other managers
- Capable of meeting quick turn-around deliverables, identifying opportunities for improvement and innovation and presenting solutions to perceived and actual problems
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Program Administrator Job Description
Job Description Example
Our company is looking for a program administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for program administrator
- Serves as the administrative member of several Department Committees, including the Executive Committee, Division Chief Meetings, and Regional Development Committee.Prepares quarterly reports on the clinical and programmatic status of the Department, including clinical volumes, quality measures, and other relevant information from all divisions and areas.Makes recommendations to the Committee for programmatic improvements
- Review sponsor guidelines for proposal requirements and agency specific conditions that may be outside of standard requirements
- Assist principal investigators in the preparation of proposal budgets to reflect full effort and cost of proposed research
- Work with partnering institutions to secure all necessary subcontract and/or sub award documentation
- Prepare sponsor related administrative forms
- Prepare and review final proposal package to ensure all administrative requirements have been met, including securing any regulatory compliance approvals
- Submit final proposal to the Institute’s AOR
- Using cloud-based Business Intelligence (BI) software to track and analyze channel data, pull data to feed internal Database and drive Channel reporting
- Analyze trends and identify deviations in customers’ business patterns
- Ensures the resolution of client based problems
Qualifications for program administrator
- Experience in a clinical network or hospital as an Administrator
- Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree, Engineering (Mechanical), Business Studies/Administration/Management or equivalent
- Preferably Junior Executives specializing in Customer Service in Contract Manufacturing or equivalent
- Interest in/experience with community, non-profits, government, and/or public relations/marketing
- Demonstrated experience in sponsored programs administration at an institution of higher education is highly preferred
- Resolves functional and administrative issues/problems related to contracts under purview of responsibility
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Program Administrator Job Description
Job Description Example
Our company is hiring for a program administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for program administrator
- Conduct comparisons of vehicle information, ensuring the finance contract is accurate
- Manually calculate and verify residual value of vehicles
- Record calculations and information in relation to finance contracts within the Agility Program
- Work with various partners to identify and resolve inconsistencies and amend in relevant systems
- Provide regular reporting on accuracy of information
- Work closely with the Product Specialist on additional administrative tasks as required
- Identify opportunities for improvement program risks, developing mitigation plans to prevent impact to overall program goals and performance
- Monitor program plans, schedules and budgets
- Embrace and utilize ACE operating principles for process improvements and issue resolution
- Responsible for making sure all incoming residents are ready to begin their clinical training by the beginning of their first rotation
Qualifications for program administrator
- Minimum of one (1) year experience in a healthcare environment is required
- Product owner for EX, NS, M7M10 and SRK1K3K product family
- Report for Safety Stock/DOA Stocking/Leadtime
- Three plus years of Health Care Compliance related experience, including knowledge of conflics of interest principles, knowledge of health care laws and regulations affecting physician practices
- Knowledge of Adult Education process and EthicsPoint products or other management software
- Strong Word, Excel, PowerPoint, and other related computer skills