Project Management Assistant Job Description
Project Management Assistant Duties & Responsibilities
To write an effective project management assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included project management assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Project Management Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Project Management Assistant
List any licenses or certifications required by the position: PMP, CLIA, CAP, MBA, ITIL, PM, OSHA, N1, JLPT
Education for Project Management Assistant
Typically a job would require a certain level of education.
Employers hiring for the project management assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business, Associates, Project Management, Education, Engineering, Accounting, Finance, Management, Business/Administration, Architecture
Skills for Project Management Assistant
Desired skills for project management assistant include:
Desired experience for project management assistant includes:
Project Management Assistant Examples
Project Management Assistant Job Description
- Coordinate domestic and international travel arrangements and prepare itineraries
- Prepare timely and accurate general expense and travel vouchers, reconciliation of credit card statements
- Maintain electronic and hardcopy files in accordance with our records retention policy
- Edit/proofread all Digital content and compare market variants to content in other media to ensure consistent messaging
- Edit/proofread all copy of seasonal Retailer/Field Presentation Sales Guide for the US and Canada
- Create and maintain proofing tools such as master lists of product names, French names and shade names
- Assist in planning and implementation of regional VM projects regional VM guidelines, space management, banding and grading and SKU capacity
- Manages the scheduling and assignments of advertising projects on the creative project management team
- Work with Project Accountants to verify project set up is actioned correctly and timely, to help identify costs incorrectly booked to project which require transfer and to initiate changes to project status including consideration of final invoices, unbilled
- Provide regular reviews to with Project Managers to go through any project issues remaining contract value against work outstanding, gross margin issues, and adjustments including monthly update of estimates at completion (EAC)
- A strong desire to continually learn and improve/enhance processes
- At least 5 years of administrative experience at the C-Suite level and/or project management experience
- High degree of professionalism and strong work ethic
- Ability to manage projects and solve problems with minimal oversight
- Demonstrated knowledge of print and digital marketing channels
- Demonstrates the leadership and authority required to move projects forward in a firm but respectful way
Project Management Assistant Job Description
- Conducts classes, assesses results, and implements enhancements as needed
- Provides direction, consultation and support to managers, project managers, business analyst, and other employees on the EPLC methodology and tools
- Conducts training needs assessments and recommends effective solutions
- Establish plan to conduct, lead or drive to the completion of project rollout, design & support user acceptance testing, project documentation and follow through issues, problems and resolution
- Support the implementations of IT process change project end-to-end
- Administrering or assisting with the Quality Review Process and supporting delivery teams’ compliance with QA Business Management Systems Project Plans, Environemntal Checklists and H&S Risk Assessments
- Develop project documentation - creative briefs, status reports, change orders
- Attend, convene and/or facilitate meetings within AA&D and other units as needed
- Ensures that MAT operations are efficient and effective and that the MAT is functioning at a high level, including member engagement, performance and accountability
- Works to develop and improve the tools, templates and processes that create and deliver the MAT’s outputs
- Able to work independently and manage his/her own workload (and the work of others)
- 2+ years’ experience working in a project management / coordination style role
- Excellent mother tongue and English skills
- Proven experience and ability to negotiate and communicate across multi-territorial and multi-cultural teams
- Good understanding of localization & video games requirements, especially audio
- Audio Asset management experience (sending, receiving and tracking)
Project Management Assistant Job Description
- Accountable for the overall system support operation to provide quality service
- Responsible for resource planning and task management
- Ensure appropriate standard and procedures are established and followed
- Timely response to trading related issues and able to support after office hours
- Coach and train up support staff with the required skills
- Provide first level support on production issues including incident reporting/escalation and status tracking from start to close
- Work closely with development and other support teams including vendors to ensure issues can be effectively address
- Participate in new system/enhancement projects on quality assurance and post production support arrangement
- Working with outreach management and the integrated Outreach & Change Management Team to develop a target organizational model for the new retirement benefits administration system
- Working with outreach management and the integrated Outreach & Change Management Team to develop position papers which document results of change impact sessions and detail mitigation strategies to ensure successful transition to the new retirement benefit administration system and target organizational model
- Attention to detail with a high degree of accuracy in work output
- In depth knowledge of Football is a plus for this position
- A minimum of 2 years of previous experience in game industry, software development or related industry
- Extremely good time management skills
- Candidates should have experience in a similar role, ideally within a Consulting environment
- Ability to prioritize and manage multiple duties in a fast-paced environment
Project Management Assistant Job Description
- Coordinating stakeholder input and feedback as related to project communication and training through the use of the Change Agent Network meetings and events which have been implemented to meet the needs of both internal and external stakeholders
- Consolidate various regular reports to fulfill project requirements
- Perform system record checking and reconciliation using Management Information System (MIS)
- Handle internal/ external stakeholders’ enquiries and ensure responsive solutions
- Anticipates and leads issue resolution
- Providing cost and resource management including specific analysis and strategic presentations
- Managing cost
- Assisting with the cost dashboard and council processes which will help the CAO and Management team to achieve financial targets and maintain a sharp cost discipline
- Controlling and maintaining the compensation and benefits forecast
- Taking a lead role in the resource management review and approval processes for the whole WM EMEA organisation (which span several jurisdictions and countries), to ensure critical hires are deployed to support the development of the business while at the same time maintaining efficient use of financial resources and core business strategies
- Executes to drive results
- Excellent interpersonal skills with individuals at all levels within the organization
- Typically requires a bachelor’s degree and 2 – 5 years of training and development and/or project management experience
- Preferred experience in demonstrated in-depth knowledge of information technology concepts, practices and terminology related to project management
- Possesses and applies broad knowledge of training and development techniques, tools, and processes, including instructional design
- Skilled in presenting/facilitating to diverse audiences and all levels of staff
Project Management Assistant Job Description
- Undertaking vendor risk management (VRM) tasks
- Leading the semi-annual Vendor Review activity
- Managing the business continuity management (BCM) process for WM Switzerland
- Providing desk extension to the CAO teams based in Switzerland
- Monitor our key client’s’ deadlines and proactively, with the manager, follow and administrating the organisation of the audit file
- Be one of these key contact person for our clients and ensuring that all relevant information is collected from the clients or given to them
- Provide appropriate support to the designated teams and promoting events that will enhance the team’s culture and well being
- Perform administrative duties for the team including travel/training arrangement, managing calendars (scheduling meetings with the clients), client billing process, timesheets & expenses, team’s holiday and facility management
- Be a member of one of our largest audit clients, working with a dynamic, multicultural engagement team of over 50 professionals
- Helps project managers close out projects through administrative and operational support
- Operational experience with learning management systems desired
- Bachelor's degree in Management Information System, Information Technology or related discipline is preferred
- Sound Business Analysis, Project Management, process mindset, interpersonal and presentation skills are preferred
- Superb interpersonal communication skills, in particular able to translate technical information into business terms
- Self-motivated, detail-oriented, a good team player and able to work under pressure
- Good understanding on Financial Services Operations, life insurance or banking industries experience is a must