School Administrative Assistant Job Description
School Administrative Assistant Duties & Responsibilities
To write an effective school administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included school administrative assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
School Administrative Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for School Administrative Assistant
List any licenses or certifications required by the position: PSIA, TSE, DHS, AED, CPR, COIF
Education for School Administrative Assistant
Typically a job would require a certain level of education.
Employers hiring for the school administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Education, Administrative Assistant, Faculty, Foundation, Health, Graduate, Teaching, School of Medicine, Computer, Associates
Skills for School Administrative Assistant
Desired skills for school administrative assistant include:
Desired experience for school administrative assistant includes:
School Administrative Assistant Examples
School Administrative Assistant Job Description
- Coordinate with university services such as catering, printing, mailroom, room reservations, audio and video technology, facility and equipment requests
- Coordinates student program teacher evaluation process, prepares course completion certificates, and securely maintains student record and grades
- Reserves on- and off-campus housing for groups, and produces and distributes program calendars and schedules
- Informs students and sponsors of I-20/DS-2019 requirements as appropriate
- Disseminates Office of Global Studies tailored immigration questionnaires with information on deadlines, required documents, and procedures as appropriate
- Sets up immigration orientation for students/programs with the Office of Global Services
- Coordinates participants' student health insurance and immunization requirements with Student Insurance and Student Health
- Kronos Payroll system
- Some background knowledge of the maintenance and custodial industry a plus
- Must have previous customer service experience, preferably in the Food Service industry
- Ability to produce high-quality work reflecting attention to detail and accuracy
- Experience with WordPress, website development, ExamSoft and Blackboard preferred
- Ability to learn and apply an advanced understanding of the organization and its functional policies and processes
- Ability to manage dynamic calendars for management including event planning with external vendors
- Advanced writing skills to compose more difficult, detailed correspondence and to recommend updates to department documents as needed
- Working knowledge of email and office equipment (fax, phone, copier)
School Administrative Assistant Job Description
- Answers telephone for admin group and takes accurate messages
- Serve as back-up for meetings set-up and building issues
- Assist in tracking packages and distribution
- Accurate filing of all project related documents
- First contact for visitors
- Assists Administrator to the Dean with projects related to the Dean and Office of the Dean
- Serves as Dean’s Office event coordinator, including all aspects of academic lectures and school-wide events (e.g., welcome back receptions and year-end celebration), including assisting with annual Order of the Engineer ceremony
- Serves as liaison with University Advancement
- Reconciles PCard purchases for the Dean’s Office
- Maintains Dean’s Office electronic and paper files, including assisting with faculty files
- Strong work ethic with the ability to work effectively – both independently and as a team member
- 1year of experience in program/project administration – preference for some experience in language education
- Sensitivity to/awareness of cross-cultural issues, excellent verbal and written communication skills, strong organizational skills, and excellent interpersonal skills
- Detail-orientation, adaptable, flexible, with ability to prioritize
- Strong oral and written communication skills including composing correspondence, and proofreading / editing
- Exceptional interpersonal skills and professionalism with the ability to influence and build working relationships among a diverse workforce
School Administrative Assistant Job Description
- Manage office functions, including budgeting, purchasing
- Track key department deadlines
- Contribute to reports, documents and meetings as directed
- Work with numerous groups as the FNCE department liaison
- Maintain FNCE records in business school and university databases and/or Google docs
- Participate, as a department representative, at school or university meetings/functions
- Using clinical management software, manage the entire life of contracts including contract request, record-gathering and submission, approval, expiration and renewal
- Verify the authenticity of student document submissions and quickly and efficiently identify missing or incomplete documentation based on site-specific criteria to ensure timely student placements
- Monitor student placements individually and notify directly of compliance status and upcoming expirations and deadlines
- Track site-specific requirements and anticipate additional document requests
- Must be able to work independently and use sound judgment
- Proficiency in MS Office and Adobe applications
- Strong Database skills (extensive work with databases)
- Strong Keyboarding skills (data entry, typing – minimum 65 wpm)
- Minimum 5-8 years’ experience as Administrative Assistant or Executive Assistant
- Event planning experience to aid with meeting preparation
School Administrative Assistant Job Description
- Communicate clearly, thoroughly and professionally with other users of the web-based clinical management software, including staff members of the clinical sites and students of the program
- Assist in the generation of regular and ad hoc reports
- Collaborate and cross-train with counterparts in adjoining departments to ensure the successful fulfillment of departmental scheduling and special projects
- Interact with various offices within the university outside constituents
- Manage workflow and ensure that deadlines are met and work is completed correctly
- Enters and records data from electronic and hard copy source materials into system(s) using an electronic keyboard
- Assist with compiling data, sorting, counting, and ensuring reports, and other documents are accurate
- As a productive team member, provide customer relations to our faculty and staff, , meet and direct visitors coming to the campus
- Maintain confidentiality, uphold employee and student confidence, and protect operational integrity
- Schedule, coordinate, maintain meetings/appointments, and take minutes or notes
- Research/Reporting experience (Experience researching using online tools such as Google, LinkedIn, and other sources)
- A high school diploma or equivalent and five years of clerical or secretarial experience or, a bachelor's degree
- Proficiency with various personal computer software applications
- Positions in this classification may require keyboarding skills
- Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge
- Experience or willingness to learn academic management programs
School Administrative Assistant Job Description
- Answer incoming calls and assume other receptionist duties when needed
- Maintain confidentiality, uphold employee confidence, and protect operational integrity
- Support the onboarding process for staff, student workers, and faculty members
- Assist team members with projects related to budget, faculty affairs, facilities, grants, continuing education, marketing/social media, and alumni
- Support small and large school events that may include evening and weekend assignments
- Process paperwork in the hiring of new employees, promotions, transfers, resignations, retirements, and terminations
- Coordinate office operations and serve as a liaison with employees and job applicants
- Maintain department personnel files, including counseling reports, information cards, and all confidential files
- Coordinate with the Workers’ Comp and Employee Leave Specialists
- Prepare and maintain paperwork for the employee medical and personal leaves
- Capability to understand the Development/Alumni Relations Culture – previous experience in that environment, with nonprofits, and/or working with Boards or in Executive Suites would be helpful
- Excellent organizational, writing/communication, and customer service skills
- Self-starter willing to reliably assume responsibility and to work independently
- Ability to carry out specified financial responsibilities
- High level of professionalism and strong analytical thinking
- Availability for occasional evening and weekend duties