Senior Accounts Payable Specialist Job Description
Senior Accounts Payable Specialist Duties & Responsibilities
To write an effective senior accounts payable specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included senior accounts payable specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Senior Accounts Payable Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Senior Accounts Payable Specialist
List any licenses or certifications required by the position: APM, APS, CAPP
Education for Senior Accounts Payable Specialist
Typically a job would require a certain level of education.
Employers hiring for the senior accounts payable specialist job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Finance, Associates, Education, Business, Economics, Business/Administration, English, Manufacturing, Accounting/Business
Skills for Senior Accounts Payable Specialist
Desired skills for senior accounts payable specialist include:
Desired experience for senior accounts payable specialist includes:
Senior Accounts Payable Specialist Examples
Senior Accounts Payable Specialist Job Description
- Perform audit and tax/finance team support
- Identify indirect tax requirements
- Review all accounts payables invoices for accuracy in coding, tax accruals, signature approvals and appropriate backup documentation
- Process and prepare sales and use tax forms as required
- Identify duplicate or inactive vendors, miscoded vendor classes and income codes, or opportunities for electronic payment (ACH or P-card)
- Validate and process all requests for vendor changes including changes to address, vendor names, 1099 status
- Ensures compliance with Global Supplier Maintenance policy
- Input invoices into SAP sub ledger for all Shared Service Centre entities
- Contacts budget holders in order to get approval for invoices
- Corresponds with vendors / employees and responds to inquiries
- Proficient in business English and intermediate Italian skills (advanced a strong plus)
- Ability to build knowledge or assigned disciplines in the organisation
- Project Management skills a strong plus
- Exposure to Accounting tools a strong plus
- Demonstrates advanced understanding of financial accounting, reporting, planning, controlling, assurance, internal control, treasury or investment a strong plus
- Bachelor’s degree in accounting/business and 3+ years of relevant experience
Senior Accounts Payable Specialist Job Description
- Audit of expenses completed in payment run process to ensure correct payments are made and all receipts are received for HMRC purposes
- Upload all invoice data from all external sub systems for payments such as the Concur, Serengeti, accordingly
- Upload check run data to bank for account reconciliation/positive pay
- Create ACH direct deposit files to be uploaded to bank
- Enter all wire transfers, ACH, and auto debits into two separate ERP systems
- Prepare wire/ACH request forms
- Investigate and solve vendor inquiries/disputes
- Review Purchase Journal for errors and make necessary corrections
- Prepare and enter re-class/correction entries
- Prepare/issue W-9s, 1099s, and Credit applications
- Proficient in business English and intermediate French skills (advanced a strong plus)
- Proficient in business English, Bulgarian and Romanian
- Proficient in business English, Turkish a strong plus
- Proficient in business English and Polish
- Prepares Disbursement files for payment run execution
- Maintains disbursement files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Senior Accounts Payable Specialist Job Description
- Ensures wires are recorded timely and accurately into the general ledger system and works with Corporate Accounting to support reconciliation processes
- Responsible for monitoring and reconciling the AR/AP netting process
- Provides supporting information for internal and external auditors
- Works with AP Analyst to identify vendors that should be placed on E-Payables or Electronic Data Interchange (EDI)
- Coordinates with IT to set up all new EDI vendors
- Monitors, analyzes and corrects the EDI exception reporting
- Works with AP Analyst to identify vendors that fall outside of the Company’s standard payment terms and negotiates new term agreements
- Monitors Discount reporting to minimize lost discount opportunities
- Develops and maintains system rules that trigger travel and expense audits
- Performs audits of all flagged expense reports which includes reaching out to employees across the organization to request support and explain policy violations
- Provides training for new employees on the I-expense process and Company T&E policies
- Performs review of Supplier Maintenance changes
- Maintains master data maintenance of Corporate Credit Card Program/P-Card Program
- Processes transactions of the corporate credit card programs in an efficient manner by providing technical assistance, support and training to individuals, managers and account holders on credit card related issues
- Solicits new card opportunities to create savings opportunities for the company
- Ensures timely reconciliation of card expenses
Senior Accounts Payable Specialist Job Description
- Timely and accurately processing documents for payment
- Providing answer to customer queries in timely and efficient manner
- Ensuring that documentation received is in accordance with legal requirements
- Supporting knowledge transfer among Team members, delivering trainings
- Ensure proper paperwork is received prior to set up in Oracle
- Update vendor maintenance
- Match invoices to appropriate backup
- Verify customer refunds and payment due date
- Set up customer as new Supplier in system
- Code invoices with G/L account numbers
- Minimum 18 months of xperience in Accounts Payable area
- Fluent English, advanced one of the EU languages
- Research and dispute "past due" amounts
- Pull invoices to match Payment Batch selections
- Run Preliminary Check Register
- Print checks
Senior Accounts Payable Specialist Job Description
- Research and reconcile statements monthly
- Prepare 1099s for independent contractors
- Prepare schedules and pull invoices/supporting documentation for all internal & external audits
- Verify correct sales tax charged on all invoices
- Assist with Month end tasks and process invoices with and without POs
- Prepare weekly check run and mail checks to ensure timely payment of bills
- Review employee Expense Reports and submit reimbursement file to payroll
- Follow up on purchase order, vendor bill and expense report inquiries from either employees or vendors
- Ensure SOX compliance in Accounts Payables processes and provide assistance to internal & external audit
- NetSuite and/or other Accounting ERP systems experience
- Previous experience in the retail franchise industry a plus
- Supervise daily operations and resource allocation according to service level objectives
- Enhance reporting capabilities and work with internal teams to understand reporting needs
- Support expansion initiatives and M&A integrations
- Manage tax reporting and audits
- French & Dutch language skills preferred