Accounts Payable Job Description
Accounts Payable Duties & Responsibilities
To write an effective accounts payable job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable job description templates that you can modify and use.
Sample responsibilities for this position include:
Accounts Payable Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Accounts Payable
List any licenses or certifications required by the position: APS, AP, W-9, CPA, SOX, IRS, A/P, IOFM, PMP, MBA
Education for Accounts Payable
Typically a job would require a certain level of education.
Employers hiring for the accounts payable job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Associates, Education, Business, Business/Administration, Technical, Management, Communication, Computer
Skills for Accounts Payable
Desired skills for accounts payable include:
Desired experience for accounts payable includes:
Accounts Payable Examples
Accounts Payable Job Description
- Direct entering invoices with no PO's and coding the invoices
- High volume supplier statement reconciliations
- Build solid relationships with all parties for accounts assigned to you
- Assist with any reports that need to be produced, especially for Month End and Year End
- Work with suppliers and account Manager to ensure PO's are raised for all orders
- Ensuring all supplier statements kept and checked for any invoices which are more than 30 days old
- Detailed coding and entering of 500 - 600 invoices a month
- Assist with month end close and AP accruals
- Communication and follow up, both internally and externally
- Ensure price and quantities of supplier’s invoice, supplier’s packing slip, Deco purchase order, Deco requisition agree and obtain approvals from appropriate people , have their initials for each transaction
- Experience using Great Plains would be beneficial
- Experience of working in high volume deadline driven environments
- Experience of Oracle is a distinct advantage
- Have at least 2 years relevant AP experience
- Be hard working and enthusiastic
- Be able to work to own initiative and display common sense
Accounts Payable Job Description
- Handle all Accounts Payable for the office
- Adjust invoices for any discrepancies in price, quantity, HST
- Run month end interfaces, subledgers for A/P and related cleaning accounts
- Perform month end duties
- Be responsible for coding and posting purchase ledger invoices for UK and Australian companies
- Follow process to gain appropriate authorization of invoices per policy
- Own, manage and process purchase order requests
- Propose and set up payments via BACS & international transfer in line with bi-monthly payment schedule
- Manage month end reconciliations & deal with supplier queries AP inbox
- Maintain up to date corporate credit card reconciliations
- Must display enthusiasm and a desire to develop Finance skills further in this junior role
- Be fully involved in audit preparation
- Assisting with and resolving queries and issues
- High volume manual invoice processing
- Reconciling supplier invoices to purchase orders
- Close inter-department liaison
Accounts Payable Job Description
- Maximizes return, and limits risk, on cash by minimizing bank balances
- Prepares budgets by establishing schedules
- Receive and Verify Invoices
- Process and Reconcile Credit Card Payments and complete bank reconciliations
- Update daily cash flows forecasts
- Maintain accurate creditors ledger for cash flow forecasts
- Processing a high volume of supplier invoices accurately and promptly
- Completing all weekly and monthly payment runs in a timely and accurate manner
- Dealing with remittances
- Sorts, Three-way match, codes and obtains approvals for payment of overnight shipping bills
- Part Qualified ACA, ACCA, CIMA or equivenlant
- Experience using Navision would be preferred but not essential
- Ensure overall guest satisfactio
- Runs weekly check registers, prepares and registers routing checks for signature, and sorts and mails signed checks
- Matches invoices and checks against check run to ensure accuracy
- Sorts all paid invoices and files by batch number
Accounts Payable Job Description
- Maintains files by posting all unpaid and paid disbursement document (invoices, check request)
- Organizes all reports in date numerical order in binder for month end closing, and compiles/stores all files at year end
- Responds to vendor queries concerning payments of invoices
- Identifies and seeks reimbursement for all personal employee’s shipments
- Audits A/P invoices biannually to ensure no duplicate payments were made
- Assists with company inventory biannually
- Compiles documentation for audit review
- Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments
- Flexible hours including ability to work over-time and weekends when needed
- List of month-end accruals
- Reconcile payable reports each month to confirm that all amounts paid were accurate
- Assist on month-end closing (reconcile A/P and run A/P related reports)
- Maintain A/P workload to the minimum
- Build a good relationship with vendors
- Prepare and send out 1099’s on a timely manner
- Ensuring that all vendor invoices and statements received are correctly and appropriately administered in a timely manner and in accordance with departmental procedures
Accounts Payable Job Description
- Raising any errors or discrepancies with the supplier or implant
- Reporting any ledgers that cannot be cleared to the Supplier Ledger Manager in a timely manner
- Ensuring that designated ledgers are kept clear and maintained on a regular basis
- Dealing with vendor account queries via telephone, email and fax ensuring that queries are resolved promptly
- Filing all correspondence relating to queries
- Preparing ledger reconciliations for vendors on a monthly basis
- Properly match PO’s to invoices for vendor payment
- Post business transactions
- Communicate with vendors on any invoicing issues
- Obtain invoice approval and ensure proper coding
- Ability to process high volume, full-cycle AP
- Create and monitor measures of efficiency and quality of transaction processing by the department overall
- Oversee and contribute to the day to day processing of PO and Non-PO invoices in accordance with customer requirements
- Provide professional customer service to the client and vendors through phone conversations or emails
- Research and resolve exception invoices daily
- Perform payment recovery actions to include processing voids/reissues, researching return and refund checks, and resolve ACH returns