Specialist, Facilities Job Description
Specialist, facilities
provides strong technical assistance to the Plumbing, Electrical, and HVAC shops, and to the Associate Director of the Trades and Maintenance and supervisory personnel.
Specialist, Facilities Duties & Responsibilities
To write an effective specialist, facilities job description, begin by listing detailed duties, responsibilities and expectations. We have included specialist, facilities job description templates that you can modify and use.
Sample responsibilities for this position include:
Access cards and keys
HVAC Preventive Maintenance responsibilities
Kitchen supplies, food and beverage arrangements
Office supplies management (ordering of supplies, estimating the quantity required, monitoring the usage rate and ordering accordingly),stationery printing
Mailroom, messenger services and courier arrangements
Receptionist responsibilities (routine reception desk duty )
Review and verify invoices, issuing and checking of purchase order
Assist in the preparation of reports Monthly FM report
Maintain and develop internal and external stakeholder relationships, inclusive of managing vendor/supplier partnerships
Track Lease termination dates
Specialist, Facilities Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Specialist, Facilities
List any licenses or certifications required by the position: LEED, DPOR, CPR, HVAC, PMP, TIA, TIER, II, NEBOSH, AED
Education for Specialist, Facilities
Typically a job would require a certain level of education.
Employers hiring for the specialist, facilities job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Communication, Management, Engineering, Guidance, Associates, Technical, Business, Business/Administration, Graduate Education
Skills for Specialist, Facilities
Desired skills for specialist, facilities include:
Word
Excel
Electrical
Cleaning chemicals and supplies
Plumbing
Access
Concepts specific to a mission-critical applications
HVAC
Industry trends and developments to improve service to our internal client
Methods
Desired experience for specialist, facilities includes:
Manages multiple complex initiatives and/or teams simultaneously while delivering a focused service
May be required to be on call for Facilities support and Business Continuity
The ability to sit and concentrate for long periods of time in an office environment
Ability to communicate in person and over the telephone and/or radio are required
Must be available to be on-call and work overtime as required or requested (on-call personnel must remain within 1 hour drive time to their assigned facilities)
Ability to move or lift up to 40 pounds and must possess strength, stamina and mobility to perform physical work, indoors or outdoors, as necessary
Specialist, Facilities Examples
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Specialist, Facilities Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of specialist, facilities. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for specialist, facilities
- Allocates resources, schedules, and supervises work crews performing a variety of tasks including minor construction, solid waste collection and disposal, and general maintenance
- Repairs and maintains, in accordance with diagrams, sketches, operation manuals, and manufacturer’s specifications, machinery and mechanical equipment such as pumps, engines, motors, compressors, blowers, and pneumatic tools
- Inspects used parts to determine changes in dimensional requirements, using calipers, micrometers, and other measuring instruments
- Lays out, cuts, and fits materials in preparation for welding in accordance with sketches, blueprints, and verbal instructions
- Welds and installs sections of pipe and fittings, broken castings, and other metal parts and equipment, welds all type of materials
- Fabricates simple machine parts
- General painting, paints structures and repairs woodwork with carpenters’ tools
- Repairs plaster and lays brick
- Diagnoses and repairs field and facilities equipment
- Adjusts functional parts of devices and controls instruments
Qualifications for specialist, facilities
- Starts devices to test their performances
- Lubricates and cleans mechanical parts
- Coordinates and moves furniture, furnishings and equipment
- May assist staff and faculty with minor repairs/office setup and furnishing
- May process paperwork associated with move of furniture, furnishings and equipment and maintain related computer databases
- General cleaning of offices and space (not custodial work) directly correlated to the decommissioning of lab space
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Specialist, Facilities Job Description
Job Description Example
Our innovative and growing company is hiring for a specialist, facilities. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for specialist, facilities
- Maintenance (plumbing, electrical, mechanical, painting) , replace water filters in the Café, re-caulk around sinks, change faucets, replace lights and ballasts, patch and touch up paint
- Liaise with furniture and general office services suppliers (desks, chairs, hygiene, pest control, ) for quotations, maintenance, repairs and the supply/rendering of required items and/or services
- Facilitates all reviews and revisions of all Facilities Department related SOP’s, plans and policies for each group within the Department
- Acts as a liaison between the Facilities Department and onsite quality and regulatory groups to define and address all issues of non-compliance
- Provides support, information, and assistance to individual groups and supervisors with the initiation, review, submission, and follow-up of documents such as MC’s, NOE’s, and DNF’s, impact statements and corrective action plans
- Participates in investigations and root cause analysis for all Facilities Department issues of non-compliance
- Provide periodic review of Facilities Department documentation and records such as logbooks, preventative maintenance records and work orders to assess for compliance with established quality standards, policies and procedures
- Maintain quality records and inspection reports pertaining to cGMP related equipment and systems such as HEPA filter certifications, air flow hood inspections
- Participate in and obtain results of all Facilities Department quality and regulatory audits
- Coordinate training for Facilities personnel on regulatory and quality topics such as proper documentation procedures and the use of QUMAS
Qualifications for specialist, facilities
- Ability to climb/work on ladders up to 12ft in height in order to address lighting, painting, etc issues
- Must be able to live and work at the assignment location which could be remote and uncomfortable
- Lifting / carrying objects of 26-50+ lbs
- College Degree in Business Administration preferred
- High School Diploma or General Education Degree plus five (5) years of related experience
- Minimum of four to six (4-6) years of relevant hands on experience in facility maintenance within the biotech industry
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Specialist, Facilities Job Description
Job Description Example
Our company is looking for a specialist, facilities. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for specialist, facilities
- Responsible for physical building security which may include managing building access
- Coordinate building access badge changes for new and terminated employees
- Provides support and training for Facilities personnel on regulatory and quality topics, such as proper documentation procedures and the use of QUMAS
- Provide direction to office assistants
- Maintain the copier billing spreadsheet
- Maintain central files and Records, owning all associated responsibilities
- Fills in and assists the supervisor in ensuring all staff are accomplishing all daily tasks and meeting emerging needs
- Acquire knowledge and expertise in technical aspects of Metrology, Preventative Maintenance, Utility equipment, and Facility operations in general
- Lead Investigator and Writer of Facilities Services Deviation Reports
- Performs routine scheduled maintenance on test cell related equipment and systems
Qualifications for specialist, facilities
- Initiate and monitor facilities work orders as appropriate
- 3 to 5 years’ experience providing support to a large Program in the area of quality control, quality assurance, safety, environmental, and/or health and wellness
- Ability to effectively use MS Office Suite and customer based database(s)
- Perform specialized tasks associated with the activities of building maintenance, grounds maintenance or material/equipment handling
- Analytical and quantitative skills with ability to solve complex and dynamic problems
- Diligent and capacity to make extended efforts to meet company expectations
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Specialist, Facilities Job Description
Job Description Example
Our growing company is looking for a specialist, facilities. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for specialist, facilities
- Required to know how to use hand power tools to perform duties safe and effective Work performance continuously meets or exceeds quality standards
- Must demonstrate the ability to work with others and function as a collaborative team
- Interacts with contractors performing building maintenance and repairs Wear proper Personal Protective Equipment PPE as per company guidelines
- Knowledgeable and stays current and complies with all Standard operating procedures (SOPs)
- Decisions regarding branch facilities nationwide in the areas of maintenance
- Keep the showroom in perfect condition
- Dust fixtures and shelves, and product as needed
- Clean windows and mirrored surfaces
- Maintain the cleanliness of the customer and team member restrooms
- Some basic maintenance
Qualifications for specialist, facilities
- Aminimum of ten years current experience in large commercial/industrial facilities related experience
- Associate Level- BA/BS required, preferably in an engineering or scientific related field, with 0-2 years of relevant experience
- Mid-Level - BA/BS required, preferably in an engineering or scientific related field, with 2+ years of relevant experience
- Senior Level - BA/BS required, preferably in an engineering or scientific related field, with 5+ years of relevant experience
- Associate's degree (A.A.) or equivalent from a two-year college or technical schol
- One year of experience in related duties
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Specialist, Facilities Job Description
Job Description Example
Our company is looking for a specialist, facilities. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for specialist, facilities
- Participates in the security of the campus by providing trained observation to the facility, access monitoring, document disposal and response to alerts such as door props, alarms, denied access and other needs
- Work in conjunction with the Site Leaders on BCP activities
- Oversee and coordinate building space allocation, layout of work stations, and communication with IT department (equipment and phone) for new work areas
- In conjunction with business unit(s) and Project Management Office, develop overall work area move plans and coordinate move
- May represent facilities operations, processes and procedures during audits
- At times assist with the move and build of physical work stations and office furniture
- Manage shipping needs for office
- Provide backup coverage of front desk
- Performs other duties and completes special projects as assigned
- Manages assigned new projects to meet company objectives
Qualifications for specialist, facilities
- Ability to travel up to 100% of the time with some overnight stays based on store schedule/location
- Prior facilities maintenance experience preferred
- Familiarity with Equipment/Work Order management software (CMMS/EAM) and Quality management software (TrackWise)
- MRPT
- BS degree required with 8+ years of experience in GMP environment
- Knowledge of Computerized Maintenance Management System (CMMS), preferably Blue Mountain