Staffing Specialist Job Description
Staffing specialist
provides information analysis, monitoring and evaluation of trends, through the preparation of applicable reports using SAP HR, PTM and MS Office Tools.
Staffing Specialist Duties & Responsibilities
To write an effective staffing specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included staffing specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist hiring managers during all stages of the contractor acquisition process
Liaise with staffing suppliers on a regular basis to ensure appropriate understanding of requirements and coverage
Assist in collection of contractor hours and approval of time by hiring managers
Liaise with On-boarding Specialist to ensure a smooth transition from contractor acquisition to on-boarding
Attend and participate in quarterly supplier meetings
Understand and counsel managers on HR Policy
Document Special Exceptions requirements and provide feedback to Staffing Team Lead regarding new role descriptions that need to be built out
Assist hiring managers during all stages of the contractor recruitment process
Liaise with On-boarding Specialists to ensure a smooth transition from contractor acquisition to on-boarding
Document Exceptions requirements and provide feedback to Staffing Team Lead regarding new role descriptions that need to be built out
Staffing Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Staffing Specialist
List any licenses or certifications required by the position: DEU, CPR, PHR, AIRS, CDE, SPHR, SHRM, ICP, GPHR, HR
Education for Staffing Specialist
Typically a job would require a certain level of education.
Employers hiring for the staffing specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Business, Education, Human Resources, Healthcare, Business/Administration, Associates, Healthcare Management, Healthcare Administration, Communication, Medical Office Management
Skills for Staffing Specialist
Desired skills for staffing specialist include:
MS Office and PC skills
MS Office Products
HR practices
Hospital staffing systems
Office procedures
Labor and employment laws
Excel
Amazon in the local market
Economic trends and changes affecting local businesses
Six Sigma tools and Lean techniques
Desired experience for staffing specialist includes:
Align with the Staffing Manager in the design and execution of recruitment strategy and collaborate with peers to maintain consistent best practices
Interviews and screens applicants for technical competence, applicable background and skills, individual goals and ability to fit in the organization and function effectively
Conducts reference checks to collect and evaluate information concerning previous employment record
Provides applicants with pre-employment information regarding job requirements, location, wages, benefits, allowances and employment policies
Employment assignments are normally involved with the hire of nonexempt/non-supervisory candidates
Provides support to the Global Talent Acquisition team
Staffing Specialist Examples
1
Staffing Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of staffing specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for staffing specialist
- Provide recruitment services to internal customers to address their staffing needs
- Initiate Client Engagement Process with hiring managers, conduct ongoing meetings to discuss candidates and hiring progress, report metrics and candidate status
- Source, interview and evaluate external and internal candidates to present shortlist of top candidates to hiring managers
- Analyze and summarize candidate qualifications across multiple interviewers to help facilitate consensus
- Monitor progress of hiring activities for assigned client organizations and recommend adjustments to hiring strategies, as needed
- Create, negotiate and close offers
- Ensure all background screens are done to the standards set by Abbott policy and the Office of Ethics and Standards
- Ensure appropriate candidate and position tracking in designated database and completion of all required process steps
- Analyze data and provide basic reports
- Operate with direction from manager
Qualifications for staffing specialist
- Provides ongoing recruitment support to specific business unit(s) and/or functional groups
- Responsible for the recruitment for exempt, non-exempt, and/or temp positions throughout the specified business unit
- Ensures a positive onboarding experience for new hires through the administration of related HR activities and employee relationship programs, including candidate interaction/correspondence, scheduling, reference checks, screening, marketing, travel arrangements, work permit/visa applications, and on-boarding
- Provides tracking and reporting on metrics for Global Staffing recruiting efforts on a monthly basis
- Analyzes data from multiple sources (HR, Finance, and vendor systems) to validate assumptions and support efforts to change organizational behaviors
- Plans and analyzes headcount based on capacity and needs, and submits monthly headcount reports
2
Staffing Specialist Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of staffing specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for staffing specialist
- Manages clinician and client needs
- Enters schedules into company data base and distributes as necessary within established deadlines
- Works On-call on a rotational basis, to cover evening, weekend or holiday emergencies
- Work closely with Regional Recruiter to evaluate open post needs and ensure recruiting activities support branch hiring needs
- Coordinates the flow of candidates throughout the recruitment process, from scheduling interviews to bringing new employees on board
- Drive candidate relationship once recruitment process reaches offer accepted status to manage pre-boarding activities in a streamlined and efficient manner
- Act as first point of contact for any questions candidates may have in the pre-boarding stage
- Manage and review electronic on-boarding dashboards and reports to ensure that new hire onboarding tasks are accurate and completed timely
- Review and ensure that all required new hire documentation is received
- Coordinate the scheduling of New Hire activities during the initial on-boarding period
Qualifications for staffing specialist
- Staffing Efficiency
- Develops quarterly and yearly budget proposal for assigned business unit(s) and/or functional areas, and adhere to approved budget
- Develops and maintains centralized document/resource retention (SharePoint or share drive) for the Global Talent Acquisition department
- Functions as the system administrator and/or super user for recruiting systems and tools, such as the Korn Ferry Lominger Interview Guide and the iCIMS Applicant Tracking System
- Support overall recruiting team with special assignments/projects to support client needs for talent acquisition, such as university relations and career fairs
- Demonstrates ability to resolve scheduling for multiple departments, locations, and employees
3
Staffing Specialist Job Description
Job Description Example
Our growing company is looking to fill the role of staffing specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for staffing specialist
- Develops and maintains a positive image of the Human Resources department and the company by being enthusiastic and upbeat, having a positive attitude, and by providing exceptional customer service to internal and external customers
- Process forms and documents related to employee hours, overtime, position changes, and intra-unit transfers develop reports and performance indicators
- Manage the hourly and salary bi-annual bid process for multiple unions
- Provide communications support for BSD, focusing heavily on editing/ proofreading
- Create content for internal employee communications, marketing materials for BSD services, project communication plans, and visual presentations of information in various media
- Ensure communications follow corporate brand guidelines across all channels
- Provide general support for communications projects
- Participate in team meetings, and present on activities as appropriate
- Provide writing support for BSD projects/programs/ongoing employee communications
- Research, write, and edit content for email, HIAH articles, the Blue Line, and BSD employee and customer SharePoint sites
Qualifications for staffing specialist
- Supports, communicates and champions the Company’s nonexempt staffing direction
- Demonstrates ability to multitask with attention to detail and be held accountable for critical staffing coverage decisions
- Proficiency using various PC software packages including spreadsheet, word processing and database applications
- Must be flexible, embrace frequent changing priorities and workflows in a positive and gracious manner
- Typing test required with a minimum of 30 words per minute with a 5% or less error rate
- Excellent customer service and oral and written communication skills required
4
Staffing Specialist Job Description
Job Description Example
Our growing company is hiring for a staffing specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for staffing specialist
- Oversee recruiting, screening, placement, and transfers of potential and current employees
- Develop and maintains college relation programs
- Ensure that employment and placement activities conform to federal and state laws
- Execute routine HRSS processes from start to finish in accordance with the Work Instructions for each process, complying with the standards for volume, turnaround time and quality established for each process in the Service Level Agreement
- Ownership for fulfilling the resource needs of the specified client group, which in this case is our Emerging region (Middle East, Africa, Turkey)
- Assist with worker assignment management (cost center changes, extension of contract assignments ) to improve data integrity
- Liaison with managers, vendors and security department to ensure all necessary paperwork is completed and collected prior to starting assignments and at end of assignments
- Ensure all work orders are closed in the system with accurate finish reasons when notified of an end of assignment and appropriate departments are notified
- Assist with the collection of company assets from vendors (laptop, badges)
- Assist and monitor time and expense entry to ensure appropriate approvals occur by hiring managers by required deadlines
Qualifications for staffing specialist
- Provides Staffing recaps to Leadership as needed
- Expertise with word processing, spreadsheet, graphics and presentation software required
- Experience in coordinating and providing support to large complex projects
- Must be resourceful and perform in a professional manner
- Ability to work independently, exercise discretion and sound judgment
- Accuracy, productivity, dependability and good attendance record a must
5
Staffing Specialist Job Description
Job Description Example
Our growing company is looking for a staffing specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for staffing specialist
- Support hiring managers in assessing vacancy requirements/recruiting needs and developing recruitment strategies and plans for the coming fiscal year
- Provide full cycle recruitment process support to hiring managers and P&C staff
- May provide direct consulting with management on employment procedures and assistance
- Responsible for managing relationship with client's hiring managers and managing their temporary recruitment requests for vendor neutral sourcing
- Drive the end-to-end recruitment process through the VMS, rresponsibilities will include carrying out vacancy qualification meetings with hiring managers, briefing 3rd party suppliers, screening incoming CVs, scheduling interviews with hiring managers, on boarding and contractor management activities
- Requirement distribution and management of all supply channel recruitment
- Record and maintains information regarding recruitment agency performance and hiring manager requirements
- Manage local relations with stakeholders and agencies
- Assure customer satisfaction and resolves all local issues with customer and agencies
- Monitor successful achievement of local service level agreements
Qualifications for staffing specialist
- Three (3) years minimum of Recruiting/Staffing
- At least 1 year of operations process or at least 1 year of workforce management experience
- 3 years’ experience in Call Center Workforce Management
- Knowledge of Workforce Planning software – Aspect preferred, but Verint, Nice or Teleopti acceptable
- Membership in Society of Workforce Planning Professionals (SWPP)
- Information technology expertise in SAS Business Objects, Tableau, SQL or other querying tools/language