Studio Coordinator Job Description
Studio coordinator
provides instruction or guidance in computer operations and can provide technical assistance in software programs such as Microsoft Office and Windows.
Studio Coordinator Duties & Responsibilities
To write an effective studio coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included studio coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist Studio Manager in model castings and provide feedback on model selection
Communicate workflow statuses and concerns to Team Managers and Studio Manager
Assist in the scheduling of regular model castings
Assist Team Managers in coordinating resource for Lookbooks and special projects
Scheduling meetings, arranging domestic and international travel
Basic financial management (will work closely with company bookkeeper and accountant)
Assisting with big-picture items like taxes, insurances
Creating job postings, sorting applications, arranging and/or conducting interviews
Addressing press and general inquiries concerning the studio’s projects
Orchestrating studio events (birthdays, holidays, ) and working with Communications Director to plan for annual design events
Studio Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Studio Coordinator
Typically a job would require a certain level of education.
Employers hiring for the studio coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Communication, Design, Education, Communications, Marketing, Television, Fashion, Business, Architecture, Management
Skills for Studio Coordinator
Desired skills for studio coordinator include:
POS system and Windows-based computer applications
Retail operations familiarity
Scheduling software
Acrobat
Camera blocking
Illustrator
Production basics
Set movement
Adobe InDesign - Photoshop
Windows and Microsoft Office suite
Desired experience for studio coordinator includes:
Working alongside Dror and executing day-to-day tasks that distract from a productive design environment, such as communicating with clients on Dror’s behalf, fielding emails, documenting meetings, following up on the status of current projects
Run office and personal errands
Facilitating studio clean-up, studio productivity, and a friendly studio environment
General support of all staff with miscellaneous projects, meeting preparation, as needed
Check samples for quality issues and make sure all items are available for each photo shoot
Assemble and disassemble samples safely and make sure product is handled with care
Studio Coordinator Examples
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Studio Coordinator Job Description
Job Description Example
Our growing company is looking for a studio coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for studio coordinator
- Keep the warehouse and studio area organized so that the other team members can easily find samples and walk by assemble area
- Bring samples to the photo set and alert the creative team
- Help other staff keep the studio and photo sets clear of debris
- Maintain a safe work environment – don’t let inbound and outbound boxes pile up
- Help breakdown cardboard boxes and keep pathways clear
- Assist Team Managers in coordinating resource for ad-hoc projects
- Monitor re-shoots
- Oversight and maintenance of several key departmental charts relating to production-related contracts, status report summaries for development projects
- Order and distribute stationery to staff including ordering business cards and company letterhead
- Book models and stylists within a specified budget for fittings and provide hospitality during fittings and meetings
Qualifications for studio coordinator
- Demonstrates a sense of urgency and pace, answers phone quickly, gets clients to production quickly
- Experience in a Studio environment
- Assist The VP’s of Design and Brand Merchandising with phone/email correspondence, calendar management
- Minimum 3 years of administrative experience, working with Microsoft Excel, PowerPoint and Outlook
- Strong working knowledge of Microsoft Office, Word and PowerPoint
- Advanced expertise with Microsoft Excel (ability to process data, create pivot tables, charts and formulas)
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Studio Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a studio coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for studio coordinator
- Straighten conference rooms and communal spaces to ensure the office looks its very best every day
- Backup to Assignment Desk manager to assign crews & reporters to events & facilitate coverage of weekly, postgame and Breaking News press conferences
- Prepare merchandise for product & fashion photo shoots for eCommerce and Advertising
- Provide styling assistance to the Photographers
- Support day-to-day operations of a 30-40 person studio, including calendar maintenance, meeting/event coordination, answering phones, email screening, travel arrangements, filing, time sheets, expense reports, and credentialing
- Assist with administrative aspects of client projects including business correspondence, proposals, contracts, meeting notes, project filing, and new project setup
- Work closely with Marketing, Accounting, Office Services and HR in support of studio administration and report requests
- Provide administrative support on special projects as needed
- Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence
- Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation, PDP coordination
Qualifications for studio coordinator
- Assist with collection of consultant and billing invoices
- Maintaining a clean, organized studio space
- Work with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects
- Serve as back-up for reception and other Studio Coordinators
- Coordinate and support Design OCM
- Manage Studio E conference room schedules
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Studio Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of studio coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for studio coordinator
- Assist with creating and editing InDesign presentations
- Support HR Director with all administrative needs including scheduling and organizing meetings, maintaining calendar, answering phones, studio correspondence
- Organizes and coordinates events which may include creating timelines
- Assist with creating and proofing communication materials
- Meeting coordination with Office Services Coordinator including setting up for meeting/presentation room, assisting with ordering lunch for team/client, coordinating overnight client stays, organizing client/team entertainment
- Manage the studio Paid Time Off calendar
- Serves as the “eyes and ears” of show producers and directors on the studio floor for show execution
- Uses independent judgment to respond to real-time producer requests and emerging needs of live show
- Coordinate, prepare, monitor and return product for all photo shoots
- Produce accurate daily and weekly reports
Qualifications for studio coordinator
- Proficient in Microsoft Office (Word, Excel and PowerPoint), Adobe Creative Suite & Outlook
- Knowledge of the construction industry is preferred
- Proficient in MS Office (Word, Excel, Outlook), knowledge of InDesign a plus
- Must be self-motivated and capable of working under tight deadlines
- Microsoft Word, Excel, Outlook & PowerPoint
- Database familiarity (basic understanding of database construction, search functionality, basic record keeping, Deltek Vision experience is a plus)
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Studio Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of studio coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for studio coordinator
- Written communications with clients (contracts, requested write ups)
- Represent the ROO as the first point of contact to clients, consultants, vendors, and staff and help facilitate timely responses to each party
- Creating a roster for our highly talented and valued crews and freelancers ensuring that all our rostering rules are adhered to, such as shift lengths and time between shifts
- Understand the requirements of our clients and the significance this has on the resources available
- Re-schedule and communicate with crews, where necessary and sometimes at short notice, to cover amendments and other late notice changes
- Maintain absence, annual leave, financial and overtime records
- Book Non-Permanent Employees where necessary
- Liaise with Human Resources on personnel issues, when necessary
- Supports accounting department in maintenance of the studio/department finances/project costs
- Assist project managers with development of project plans, including developing and maintaining schedule, tracking hours and dollars from proposal through end of project
Qualifications for studio coordinator
- Support with all administrative functions for the Client Management teams
- Data entry in preparing work orders, logging media assets, creating production & logistics schedules and excel report generation
- Following up and coordinating with key suppliers to ensure deadlines are met
- Ensuring procedures and workflow documentation are updated and maintained
- Intermediate level of computer skills and system knowledge
- Homebuilding, retail or customer service experience preferred
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Studio Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of studio coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for studio coordinator
- Based at the Reception desk, greet visitors in a polite, friendly and professional way ensuring details are recorded accurately, the person they are visiting is contacted immediately and they are made to feel comfortable and welcome whilst in the reception
- Operate the switchboard greeting all callers in a polite, friendly and professional way asking for their name, company and reason for calling to ensure they are passed onto the relevant person in an efficient way
- Take ownership of the Reception area ensuring that it is kept clean and tidy, guests cups are cleared away, magazines are kept up to date, Reception seating is kept tidy and that a high standard of cleanliness and tidiness greets all visitors to the Studio
- Manage the meeting room bookings as a meeting room calendar superuser – assist employees when trying to book meetings and provide advice on how to set up Lifesize video-conferencing Rearrange meeting room bookings according to type of meeting, who attending to achieve high and efficient utilization of all rooms
- Coordinate travel bookings for the studio (except Executive team) through Disney Travel organising ESTAs as appropriate
- Provide support to the Training department by managing the Speaker Series schedule and undertaking all related desk-based administrative duties
- Manage the bookings of external venues for Company meetings and screenings ensuring all necessary AV equipment is provided by the venue, liaising with Facilities Manager/Coordinator to visit the venue and get their sign that the venue is fit for ILMs requirements
- Undertake ad-hoc purchasing tasks liaising with Facilities / Finance / Operations team as necessary, studio promotional merchandise
- Perform general bookkeeping duties
- Research and resolve accounting discrepancies for assigned ledger accounts
Qualifications for studio coordinator
- Action oriented, with the drive to complete projects and tasks to successful closure
- Experience working with consulting/strategy/brand design a huge plus
- Adobe Suite/In Design experience a must
- Prior experience in an ecommerce studio environment preferred
- You will need to be able to think laterally and also be able to manage a range of financial and resourcing systems
- A dynamic enthusiastic individual, who can work under pressure and deliver accurate information to a demanding environment