Administrative Assistant Marketing Resume Samples

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S Wehner

Shirley

Wehner

22911 Hertha Cliffs

Chicago

+1 (555) 437 2049

22911 Hertha Cliffs

Chicago

Phone

p +1 (555) 437 2049

Experience Experience

Phoenix, AZ

Administrative Assistant Marketing

Phoenix, AZ

Lindgren-Olson

Phoenix, AZ

Administrative Assistant Marketing

Provides administrative assistance by drafting high quality correspondence, formatting, editing and maintaining files and records
May provide scheduling support to specific members of Sr. Management
Coordinates managers' schedules, making appointments and establishing agendas
Manage the collection of source documents for product catalog in conjunction with Product Marketing Managers
Arranges and coordinates business travel for managers, directors, or other division heads
Responsible for some office management activities including maintaining office supplies, vendor negotiation, and general office activity coordination
Prepare expense reports for Managers via Concur

San Francisco, CA

Administrative Assistant, Marketing

San Francisco, CA

Jast, Tillman and Hagenes

San Francisco, CA

Administrative Assistant, Marketing

Help the team manage the official MGM social media channels, working with social media agencies to develop content and perform community management
Work within a team environment assisting up to 10 marketing managers
Work with Consumer Products department to develop marketing materials
Active knowledge of how to engage team members and managers to make quick and effective transitions
Working in partnership with the other administrative assistants in the group to ensure the optimal level of support for the entire team
Assist with brand management of key company franchises
Working in partnership with the other Administrative Assistants in the group to ensure the optimal level of support for the entire team

present

Chicago, IL

Senior Administrative Assistant, Marketing

Chicago, IL

Nader LLC

present

Chicago, IL

Senior Administrative Assistant, Marketing

present

Providing support to executive level management - or equivalent 7-9 years
Coordinates all managing staff travel arrangements
Proactively supports team culture via department meetings, team or partner recognition recognition, organizing special team events. Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths
Documents meeting minutes for staff, as well as manage action items
Works with facilities department in planning and organizing team space maintenance and facilities moves
Provides support and resources to department hiring managers for new partner setup and immersion activities
Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail

Education Education

Bachelor’s Degree in Business Administration

Northeastern University

Bachelor’s Degree in Business Administration

Skills Skills

Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook; knowledge of Access or a contact database is
Team-oriented with strong integrity, a positive attitude, professionalism and an appreciation of the Oaktree culture
General knowledge of music is helpful, as is some industry knowledge (who does what, etc)
Outstanding organizational skills with a strong attention-to-detail
Displays professionalism
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong organizational skills
Ability to multitask, problem solve and prioritize
Self-starter with a proven ability to take initiative; and
Strong communication skills

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Administrative Assistant, Marketing Resume Examples & Samples

Scheduling travel arrangements, preparing detailed itineraries and managing expense reports
Answering, screening and managing incoming phone calls and mail, which includes coordinating with colleagues and other Administrative Assistants, to ensure that phones are answered for the entire department
Maintaining the client database, coordinating PPM blue sky lists and other distribution lists
Drafting correspondence and assisting in producing marketing presentations, brochures, materials, meeting agendas, relationship summaries, and other documents as necessary
Working in partnership with the other Administrative Assistants in the group to ensure the optimal level of support for the entire team
Maintaining calendars, scheduling and re-confirming meetings and conference calls
Handle reception coverage a few days a month while the Receptionist is on break
Serving as the point person for coordinating NY team meetings, including booking a conference room and working with IT on audio visual arrangements when necessary, printing and distributing to all Reps any materials ahead of the meeting, and ensuring calls are recorded; and
Performing other administrative duties as needed including faxing, filing, scanning, sending inter-office materials and ordering supplies
Outstanding organizational skills with a strong attention-to-detail
Self-starter with a proven ability to take initiative; and
Team-oriented with strong integrity, a positive attitude, professionalism and an appreciation of the Oaktree culture
Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and
Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook; knowledge of Access or a contact database is a plus

Administrative Assistant, Marketing Resume Examples & Samples

Coordinate internal and external meetings for one or more Executives
Prepare expense reports
Coordinate both domestic and international travel arrangements
Draft communications on behalf of executives

Administrative Assistant, Marketing Resume Examples & Samples

Act as a liaison between Product Managers and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments, etc
Build and maintain relationships with the artists, management, creative departments, as well as executives and other departments within the company
Schedule meetings, conference calls, answer phones and provide administrative support for Product Managers and back-up support for other members of the department as needed
Strong computer skills including MS Office (Word, Excel & Outlook) and an intimate knowledge of the social networks and DSPs. Will need to learn a variety of other computer systems including Mediabase, BDS, and RPS
A proactive, flexible, self-starter who has strong problem solving, social, and interpersonal skills
Exceptional communication and time management skills
The ability to manage time and priorities set and achieve goals and juggle multiple projects/deadlines simultaneously and balance work load between Product Managers and overall team
This individual must be extremely organized and must be able to create and maintain very strong relationships with co-workers, artists, managers, attorneys, etc
The use of discretion and the maintenance of high levels of confidentiality are also required

Administrative Assistant, Marketing Resume Examples & Samples

Act as a liaison between the SVP and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments, etc
Build and maintain relationships with the artists, management, creative departments, as well as executives and other international territories within the company
Schedule meetings, arrange travel, and answer phones for SVP, Marketing
Prepare business expense reports in a timely, accurate and efficient manner
Maintain mailing and e-mail lists, databases, files and other assets for the department
Order and maintain music product, office supplies and tickets for the department
Update weekly status reports and sales information on behalf of assigned artists
Help coordinate and manage budgets, promotional trips, travel, work orders and more for artists
Coordinate Marketing plans for artists
Help to create print, television, radio, online and outdoor advertising, album package layouts, point of sale materials and CD/DVD copies with Creative Department
Use PRS system to process department invoices
Assist in managing overall Marketing budgets for the team
Forward new vendor requests to Finance
Provide creative input and ideas on projects
Screen and interview intern candidates and coordinate intern schedule. Provide interns with projects that help them learn the workings of the department and the music business in general
Attend meetings and conference calls as departmental representative as needed
Provide back-up support for other members of the department as needed
The ideal candidate holds a Bachelor’s Degree and a minimum of 1 year of prior administrative experience in the field of marketing or a related field
Strong computer skills including MS Office (Word, Excel & Outlook) and an intimate knowledge of the internet. Will need to learn a variety of other computer systems including, but not limited to Mediabase, SoundScan, and NextBigSound
The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously – must be highly organized

Administrative Assistant Marketing Resume Examples & Samples

Education: * Some college preferred
4 years related experience
Others: *

Administrative Assistant, Marketing Resume Examples & Samples

Perform administrative tasks including: complex calendar management for internal and external meetings, manage travel arrangements, and complete expense reports
Assist in the preparation of correspondence, briefs, presentations, and packets for internal and external meetings
Project manage all logistics for team off-sites and large-scale events including: all-hands meetings, annual company celebrations, and numerous external speaking engagements
Build cross-functional relationships with key partners in other departments at Facebook
Create, foster and maintain a positive culture on Facebook's Marketing team

Administrative Assistant, Marketing Resume Examples & Samples

Provide administrative support to Product Managers including answering phones, coordinating messengers/mailings, ordering promo product, submitting expenses, organizing travel, processing invoices, maintaining budgets, pulling Media Base Reports, organizing Weekly Sales, Digital and other Marketing research information
Coordinate with the Finance Department to set up new vendors and process invoices
Maintain marketing tools (CDs, videos, photos, jpegs) and manage distributing to internal and external parties as needed
Prepare all invoices for payment and work closely with Marketing Planning department on Artist Union Dues and other deductions for assignment of fund
Update Artist Development Reports and Artist One Sheets on a bi-weekly basis
Coordinate with publicists on scheduling, running phoners, getting elements out to press
Coordinate with street teams/outside marketing companies on activities and tools
Assist with organizing artist appearances (keeping calendar for artists, make sure ALL details are being handled (flights, cars, hotels, timings of event, contacts, etc..)
At least one year of administrative experience
At least one year of experience in the music industry
Strong organizational skills
Ability to multitask, problem solve and prioritize
General knowledge of music is helpful, as is some industry knowledge (who does what, etc)
Displays professionalism
Thirst to learn

Administrative Assistant, Marketing Resume Examples & Samples

Update and maintain calendars and contacts
Schedule meetings, reserve conference rooms, and book catering and AV/IT as needed
Arrange business travel, including car service, air travel and hotels. Draft and process travel, entertainment and business expenses
Manage updates to reports, charts, script revisions and programming changes and distribute among internal and external contacts
Assist in special projects as requested
Coordinate and manage special offsites and events
Create presentations focusing on media planning, promotions, digital, and branding for internal and external review
Gather, print and distribute various materials as needed
Represent the department in a professional manner
Expertise with Microsoft Office suite, particularly PowerPoint
Experience with Photoshop is plus
Excellent interpersonal skills, including tact and diplomacy
Extremely detail oriented and well organized
A self-starter interested in learning about all facets of Marketing
Calm, level-headed demeanor
Professionalism is a must
Able to exercise good judgment and be a flexible team player
Quick thinker with the ability to pivot tasks

Senior Administrative Assistant Marketing Partnerships Resume Examples & Samples

Answers and screens SVP’s telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries on own initiative and determines if action from SVP is required. Refers routine matters to appropriate person for action and follows up to ensure completion
Schedules and maintains SVP’s calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting materials, charts and reports needed by Executive and Department
Ordering and maintaining inventory of Department materials and supplies. Ensures that office equipment works properly. Coordinates repair requests with facilities and/or outside vendors. Maintains records on all repairs and orders
Attends meetings, takes minutes and sends follow up emails with notes as needed
Maintains a complete filing system. Handles routine faxing, photocopying and updating of contacts in the database regarding production facilities, designers, producers etc
Acts as liaison between the SVP and his/her direct reports, as well as internal and external contacts. Coordinates activities and ensures that requests are carried out
Handles a wide variety of situations and tasks involving the clerical and administrative functions of the office
Coordinates all paperwork necessary for SVP approval. This includes, but not limited to, attendance sheets, travel and expense vouchers, personnel requisitions, performance appraisals, and authorization payment forms (APF). Follows up with other departments to ensure that requests are carried out and activities are coordinated
Assists department in special projects and presentations as requested. May provide leadership to other department administrative staff
Supports the planning and on-site activities related to client hospitality at concerts and theatrical productions
Bachelor’s degree in Liberal Arts or Communications related field
At least 2 years of administrative experience preferably with an interest or experince in Entertainment
Excellent knowledge, with proven experience, of Microsoft Office applications including Internet
Strong oral and written communication skills with ability to interact with all levels of management
Proven logical skills, well organized and detail oriented
Ability to maintain highest degree of confidentiality and diplomacy
Must be flexible to work overtime on short notice
Strong knowledge of current TV entertainment, pop culture and music trends

Administrative Assistant, Marketing Resume Examples & Samples

Provide administrative and office support such as answering incoming phone calls, detailing messages, distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing, invoicing/vendor payment and ordering supplies
Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
Attention to detail and excellent proofreading skills, especially under time constraints
Strong interpersonal skills and the ability to work well in a team environment
Discretion and ability to handle highly confidential, and sensitive information with sound judgment to ensure appropriate steps are taken
Manage agenda and calendaring of regular forums (i.e. DLR Huddle, Staff Meetings, Lunch and Learn)
Assist with team reporting and compliance (i.e. RIM, SAP Invoicing, Labor Utilization, Paid Absence Audit, etc.)
Assist with onboarding and offboarding of team as needed
A self-starter; ability to anticipate issues and proactively problem solve
Strong organizational, time management and follow-through skills
Interaction with various internal departments, external organizations, executive management, globally
Excellent knowledge of software applications; SAP, Microsoft Outlook, Word, Excel, PowerPoint, and Key Note
Event coordination/planning experience (able to plan and execute team work sessions with Direct Reports, R&R Team activities)
Able to juggle multiple projects/tasks at once while remaining positive, poised, calm, and low key
Subject matter expert for SHDR and HKDL policies, travel, logistics, administrative support, business dynamics
Provide back up for other Administrative Assistants as needed
T&E policy expert
Proven administrative experience supporting senior level executives in a corporate environment
Positive team player with an enthusiastic attitude with a strong service orientation
Ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills
Ability and eagerness to learn the substance of the work in which the VP is involved, in order to be an effective facilitator within the business unit
Demonstrated strong ability to be proactive and self-motivated and anticipate administrative needs
Ability to be flexible with work schedule
Ability to make independent decisions and demonstrate good judgment in the handling of issues; including those that involve sensitive and confidential information
Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions, manage competing demands and change course of action quickly in a fast paced environment
Demonstrated exemplary organization and time management skills
Demonstrated computer proficiency within a Windows environment, including Word, Excel, PowerPoint, Outlook and SAP

Senior Administrative Assistant, Marketing Resume Examples & Samples

Provides administrative support to two marketing executives. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities. Includes responsibility of organizing multi-attendee meetings from a calendar perspective
Schedules, organizes, hosts and facilitates activities such as team and cross-functional meetings, conferences and department activities. Responsible for reserving meeting rooms, arranging for live/audio equipment, setting up of meeting facilities, creating and owning agendas, and identifying and obtaining necessary materials for productive meetings
Responsible for submission of executive expenses, submission of team invoices and overall department budget management
Proactively supports team culture via department meetings, team or partner recognition recognition, organizing special team events. Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths
Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence
Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
Works with facilities department in planning and organizing team space maintenance and facilities moves
Provides support and resources to department hiring managers for new partner setup and immersion activities
Initiates special projects and process improvements based upon observations of department needs. Ensures that the projects achieve the expected results within the specified timeframe and on budget. May direct the work of others
Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity
Advises department in awareness of and compliance with company policies and procedures. Takes initiative to provide training and coaching when appropriate
Supports executive, department and administrative team in coffee education as a part of Starbucks core business
Progressive administrative experience 7-9 years
Providing support to executive level management - or equivalent 7-9 years
Project management 7-9 years
Fast-paced environment
Demonstrates confidence, composure, consistency and professionalism
High-level of proactiveness and advanced problem-solving skills
Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
Ability to communicate clearly and concisely, both orally and in writing, with high level of attention to detail
Ability to interact and communicate effectively at mulitple levels of the organization
Works with a positive attitude
Proven abilit to work well with others, building positive relationships within department and with cross-functional partners
Ability to work independently, as part of a team and as a peer leader
Aptitude for identifying potential for process improvements and leading change process
Ability to deliver consistently high quality and professional customer service to both internal and external customers
Knowledge of general office administration, procedures, administrative tools and equipment

Administrative Assistant, Marketing Resume Examples & Samples

Minimum of 5 years prior administrative work experience providing support to senior level staff
Prior experience working with a field-based staff
Must show a history of being a self-starter in identifying ways to make an executive’s day more manageable, while maintaining positive relationships with other executive assistants and company personnel
Advanced level experience with MS Office applications including Word, Outlook, PowerPoint, and Excel as well as a proven track record of quickly identifying, trouble shooting, and/or coordinating resolution options for computer and other technology related issues
Effective written and verbal communication skills needed to work effectively across departments and with external partners/vendors and customers
Ability to set priorities based upon criticality and importance within the department and as part of the company’s overall directive
Ability to organize and disseminate information efficiently

Administrative Assistant, Marketing Resume Examples & Samples

A Bachelor's Degree from an Accredited University
1+ Years of Professional work experience
Passionate about the Television/Television Business and Entertainment. High interest in the online space, social media and entertainment content that is presented on new technologies
Good phone demeanor
Strong computer skills. Fluency in Microsoft applications including Excel, Word and PowerPoint. Familiarity with HTML a plus
Ability to develop and harness relationships with support teams at other offices inside and outside the studio
Good written and communications skills

Administrative Assistant, Marketing Resume Examples & Samples

Minimum of 1 year of proven business experience (entertainment preferred)
Knowledge of office management systems and procedures
Project and timeline management
Clear and articulate communication, diplomacy and time management
Must be able to multi-task, be extremely resourceful, meet deadlines, work in fast-paced environment, adapt, innovate, function as member of a team, and handle confidential information
Experienced in Outlook, Excel, Word, and PowerPoint

Administrative Assistant, Marketing Resume Examples & Samples

Software skills: Proficient in MS Powerpoint, Word and Excel
General administrative experience with past experience and/or interest in marketing
Must be detail-oriented and can work in a fast-pace environment
Must be able to anticipate needs and meet deadlines
Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
Must be a self-starter with a team-player attitude
Must have strong critical thinking skills and can contribute to the entire marketing team

Administrative Assistant Marketing Resume Examples & Samples

Embodies Althea’s cultural values and aligns daily actions with department goals and company culture
Provides administrative assistance by drafting high quality correspondence, formatting, editing and maintaining files and records
Support the Marketing department on internal communication projects, and act as an overall administrative resource for marketing projects
CRM (Salesforce) database maintenance, including accurately and efficiently inputting lead data
Manages components of the President and CEO’s work schedule including, but not limited to, calendar management, arranging and confirming meetings, travel coordination, and correspondence
Prepares internal and external PowerPoint presentations
Coordinates Board Meetings and other company wide events and functions
Collects and prepares information for use in discussions and meetings of Executive staff and outside individuals
Responsible for some office management activities including maintaining office supplies, vendor negotiation, and general office activity coordination
Serves as a regular back-up to the receptionist in the case of their absence
Handles business, company, and staff details of a highly confidential and sensitive nature and engages with high level contacts inside and outside the company
May provide scheduling support to specific members of Sr. Management
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company’s policies and practices

Administrative Assistant, Marketing & Brand Resume Examples & Samples

3 + years administrative experience
Proven ability to project a professional image and shown capability of working independently
Track record of good judgment and critical thinking
Ability to manage multiple, and at times competing, projects
HS Diploma required, some college coursework preferred
Fluent in MS Office including Word, Excel, PowerPoint and Outlook; for PowerPoint, the ability to adeptly create slides, presentations and charts is a strong plus

Administrative Assistant, Marketing Resume Examples & Samples

Provide heavy administrative support for 2 marketing executives, including answering phones, scheduling meetings, word processing, filing, reproducing documents, and ordering supplies
Create and maintain marketing department status reports covering multiple divisions including Theatrical, Television, Digital, Home Entertainment, and Consumer Products
Help the team manage the official MGM social media channels, working with social media agencies to develop content and perform community management
Work with Consumer Products department to develop marketing materials
Process, code, and track all department invoices; coordinating with vendors when needed
Assist with event planning including travel arrangements, catering, operations and logistics
Assist with brand management of key company franchises
Track and maintain various calendars for upcoming releases and projects
Offer creative feedback on theatrical, television, and digital marketing assets
Provide support to the Home Video group as needed on catalog and new release product
Manage existing marketing materials including, at storage facility and onsite; order dubs for sales teams; pack and ship materials
Handle special projects as needed

Administrative Assistant, Marketing Resume Examples & Samples

Proactively managing the Directors schedules using the Week in the Life Of (WILO) methodology, including arranging meetings, scheduling appointments, and following up with employees at all levels; ensuring the accuracy of the Directors calendar; coordinating travel arrangements; and managing the department calendar to ensure the Portfolio Marketing leadership team is preparing adequately for upcoming events
Performing administrative duties in support of the Directors and staff including: submission of Rapid Repay requests, travel, invoice processing, timekeeping, submission of Ariba requests, managing logistics for department meetings and events, and monitoring phone, e-mail, and mail requests to ensure urgent items are addressed in a timely manner
Participating with other members of the Administrative Assistant team within Marketing
Working closely with the Executive Assistant to the Vice President of Portfolio Marketing in coordinating the department activities
High school diploma or equivalent skills
2+ years relevant work experience
Typing skills and computer aptitude
Business knowledge which includes experience with typical organizational policies and general business procedures
Proficiency in Microsoft Office products, specifically Word, Excel, Powerpoint, and Sharepoint
The ability to perform typical administrative duties and small projects with limited supervision

Administrative Assistant, Marketing Resume Examples & Samples

Coordinate scheduling of meetings, correspondence, and expense tracking
Support on-going tasks related to marketing for new developments, property specials, and stabilized communities
Manage internal ticketing system and assign tickets to corresponding team members
Process departmental invoices and track approval
Plan quarterly departmental outings
Other specialized projects as assigned
High School Diploma; Bachelors degree in related field preferred
3-4 years administrative experience
Experience with Excel, Word and Powerpoint. Yardi knowledge a plus
Experience using organizational and administrative skills
Strong ability to multi-task
Professional image

Administrative Assistant, Marketing Resume Examples & Samples

Answering, screening and managing incoming phone calls and mail, which includes coordinating with colleagues and other administrative assistants, to ensure that phones are answered for the entire department
Maintaining the client database, coordinating PPM blue sky lists and other distribution lists, assisting with Merrill Datasite inquiries
Working with Client Relations & Marketing Representatives on new entries into the Redemption & Contribution Registers
Drafting correspondence and assisting in producing marketing presentations, materials, meeting agendas, relationship summaries, and other documents as necessary
Working in partnership with the other administrative assistants in the group to ensure the optimal level of support for the entire team
Maintaining calendars, scheduling & re-confirming meetings and conference calls
Performing other administrative duties as needed including faxing, filing, scanning, and inter-office materials, coordinating with Client Services for K-1/tax requests and ordering supplies; and
Handle reception coverage a 2 – 3 times a month while the Receptionist is on break
Minimum 5 years experience supporting several executives within a financial services firm. Administrative assistance experience within marketing preferred
Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks
Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Some knowledge of Salesforce or a contact database is a plus

Administrative Assistant Marketing Resume Examples & Samples

Coordinates managers' schedules, making appointments and establishing agendas
Arranges and coordinates business travel for managers, directors, or other division heads
Coordinates department meetings; arranges use of conference rooms
Serves as a contact to employees, or other stakeholders inside and outside the organization
Documents and follows organization and department procedures to complete tasks in a timely manner
Strong MS Office skills (Outlook, Word, PowerPoint, Excel, Visio)
Some experience creating and editing PowerPoint presentations
Technically savvy
Processes forms for on-boarding/off-boarding of resources, executing personnel/benefit actions, and communicating information relating to policies, procedures, and benefit programs
Excellent knowledge of administrative practices and procedures. Ability to manage sensitive, complex, confidential information
Skill to maintain confidentiality of verbal and written information
Attention to detail in making appointments, travel arrangements, filing expense reports and maintaining forms, records, etc
Ability to problem solve
Ability to communicate effectively verbally and in writing
Ability to establish and maintain effective working relationships with employees, clients and public
Other related duties assigned as needed

Senior Administrative Assistant, Marketing Resume Examples & Samples

Supports multiple department leaders with all administrative tasks including answering phones, managing calendars, and making travel arrangements
Prepare on-going and special reports while obtaining necessary data and information from various sources. Develop presentation materials using PowerPoint, Excel, and other related products
Answer, screen, document and direct incoming telephone calls
Manage and reconcile expense reports and purchase requisition submissions
Collects and prepares highly confidential information for the use in presentations/meetings of executive staff, other employees, and non-company individuals
Documents meeting minutes for staff, as well as manage action items
Plans, organizes and manages multiple calendars
Coordinates all managing staff travel arrangements
Manages and reconciles expense reports, purchase requisition submissions
Handle administrative tasks and special projects, as required
High school diploma or G.E.D; Associates degree preferred
Post high school course work or equivalent experience required relating to the mastery of computer and office systems skills. (to include, but not limited to, MS Word, Excel, PowerPoint, Outlook and Publisher)
3+ years’ experience providing high level secretarial and administrative support in a fast paced environment
Ability to handle confidential material with discretion
Highly developed organizational skills
Significant customer service experience, utilizing strong inter-personal skills
Considerable experiences managing multiple and high level priorities simultaneously
Must be able to prioritize work assignments and be detail oriented
Highly developed inter-personal skills
Thorough knowledge of technical and business vocabulary

Administrative Assistant, Marketing Resume Examples & Samples

Works closely with both internal and external cross functional groups to meet their overall service needs assuring smooth & seamless operation of the department day to day operations
Manages day-to-day calendars, including arranging meetings, conference calls, travel, etc.; ensures timely and efficient changes (updates, additions & conflicts) in schedules and communication across key participants
Coordinates and manages set up for meetings including: scheduling meetings, confirmation of venue (conference rooms, off site venue, etc.), compiling and distributing relevant information regarding call in #s, agendas, conference rooms, securing and assisting with AV set up, trouble-shooting & support, arranging catering & clean-up of rooms as necessary
Coordinates travel and itineraries for identified managers, including air, hotel, and car using standard corporate policies
Processes expense reports for identified managers, purchase card reports and invoices per accounts payable procedures, in a timely manner
Provides support for larger projects managed by others (assist with acquiring decks and content for power point presentations, budget tracking / control, special adhoc projects)
Administers large corporate meetings coordination (onsite and offsite) working with Corporate Travel and Events, managing all meeting logistics (hotel accommodations, calendar, attendees, catering, audio visuals, compiling decks, document distribution, meeting room set up, group transportation, and follow up / meeting minutes
Receives, screens, and/or selectively refers callers
Sorts and distributes mail and supports team with courier requirements; including coordinating larger Sample/Fed Ex shipments
Subscriptions – track subscription status, renew, file and distribute to store in library or distribute to teams
Sample orders (order, track and follow up on delivery)
Set up tastings (formal, blind and casual)
Obtain competitive brands for research and sample tastings
Responsible for ordering, tracking and maintaining department supplies
Maintains filing system, including online systems. (i.e., Shared Network Drives)
Overall office support such as front desk coverage and office upkeep
Technical support to Vice Presidents (i.e. IT, software and hardware issues, phone and mobile phone troubleshooting)
Tracking and communicating team PTO (paid time off)
Schedule and attend bi-monthly 1:1 meetings with all Vice Presidents, as schedule permits
Send Weekly Project Tracker by 10 a.m. every Monday
Acting as an information source on departmental/business unit policies and procedures
Performs other duties, as assigned
3 or more years of office administrative support experience to senior management
Four year college degree preferred
Exceptionally strong PC based software skills, (including MS Word, Excel, and Power Point & Outlook) to complete assignments that include: reports, formal correspondence to management, presentation materials, interoffice memos, and other business related correspondence and record keeping; previous JDE experience preferred
Excellent communication skills in order to work with customers and all levels of management, vendors and other business partners
Ability to use problem solving and advanced judgment skills to make decisions in situations where there are no established procedures
Ability to coordinate multiple projects, set priorities, and deliver projects with deadlines
High degree of accuracy, attention to detail

Administrative Assistant, Marketing Resume Examples & Samples

Maintaining calendars, scheduling & re-confirming meetings and conference calls; and
Performing other administrative duties as needed including faxing, filing, scanning, and inter-office materials, coordinating with Client Services for K-1/tax requests and ordering supplies
Minimum 10 years of experience supporting several executives within a financial services or other fast paced environment preferred

Administrative Assistant, Marketing Resume Examples & Samples

Provides a variety of secretarial, clerical and administrative duties to support
May maintain information and prepare reports as directed may perform special projects or develop materials as assigned
May assist in duties to plan meetings, and company dinners, functions
Prepares and maintains required reports, paperwork and records
Inputs and retrieves data
Controls efforts necessary for support and measurement of sales and marketing activities. Reports and relays current sales information to supervisor, sales personnel, suppliers and retailers
Monitors sales data, ads, depletion reports, promotions and surveys. Maintains records and prepares timely reports of activities as required
Assigned specific monthly department duties such as managing credits and running sales programmers for the state
Assist marketing managers in analyzing inventory and profitability opportunities utilizing existing and new Microstrategy reports
Handle state marketing email requests that require responses and solutions within 24 hours
Issue debit memos and check requests for supplier programs and bill backs
Work within a team environment assisting up to 10 marketing managers

Administrative Assistant Marketing Resume Examples & Samples

Position requires 1-3 years of related experience
Ability to multi-task in a fast-paced environment and prioritize a high volume of work
Excellent interpersonal and customer service skills. Must have professional written and verbal communication skills
Extraordinary attention to detail
Required to have strong PC skills including Microsoft Office, Word, Excel, PowerPoint, KeyNote, Outlook Calendar skills
University level education

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