Executive Administrator Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the executive administrator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.

USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.

SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Create a Resume in Minutes

B Hayes

Brock

Hayes

17242 Berge Vista

Chicago

+1 (555) 143 1350

17242 Berge Vista

Chicago

Phone

p +1 (555) 143 1350

Experience Experience

Phoenix, AZ

Executive Administrator

Phoenix, AZ

Kihn, Mann and Kub

Phoenix, AZ

Executive Administrator

Manages and maintains the electronic filing system for attorney s/he supports, handles records management, and other document database management tools
Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution
Assisting managers with Records management archiving where necessary
Assists in Outside Counsel Management of budgets and staffing plans; assists paralegals in facilitating the litigation settlement processes
Manage bi-annual All Staff meetings and solution working group meetings including logistics, agenda/materials, on-site support and event management
To collaborate with others in order to make recommendations for developments of established processes and procedures
Prepare itineraries, make travel arrangements, manage changes and adjustments with calendars

Houston, TX

Executive Administrator to the CEO

Houston, TX

Mertz, Kirlin and Homenick

Houston, TX

Executive Administrator to the CEO

Performs other tasks as assigned
Manage multiple tasks in a fast-paced and rapidly changing environment
Flexibility with hours and a strong work ethic
Expense report preparation and miscellaneous admin/office duties
Communications support and schedule management (draft announcements, calendar, contact, email and phone) as well as travel planning (coordinate itineraries and schedules for international and domestic trips)
Meeting planning for CEO such as weekly Executive Leadership Team (“ELT”) meetings, as well as larger meetings throughout the year (includes venue selection, participant reach out and execution of meetings)
Presentation management support (PowerPoint for internal and external customers) including development of presentations that could be used for Board of Directors meetings, external financial analysts, and other senior level stakeholders

present

Detroit, MI

Senior Executive Administrator

Detroit, MI

Wyman-Wisoky

present

Detroit, MI

Senior Executive Administrator

present

Provide administrative support to VP of Finance and other leaders of the department including scheduling meetings, supporting with expense reports and travel arrangements
This position will involve managing a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), and group events
Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies
Leads, manages and oversees the development and/or delivery of administrative services training materials and tools; manages the onboarding and training plans for department administrative assistants
Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials
Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients
Represents themselves in a highly polished and professional manner, supporting the Molecular Diagnostics Business Group as a key liaison to other executive leaders both internal and external to Roche by fostering and maintaining effective relationships with high level internal and external stakeholders

Education Education

Bachelor’s Degree in Business

James Madison University

Bachelor’s Degree in Business

Skills Skills

Excellent attention to detail, strong planning abilities, ability to lead problem solving, and work independently
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Ability to stay organized and to manage multiple high priorities with a strong attention to detail
Strong attention to detail with the ability to prioritize and multi-task
Strong decision-making and judgment capability
Very strong interpersonal skills and the ability to build relationships
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various
Excellent organizational skills, including the flexibility and ability to work efficiently and concurrently with multiple organizations and managers

Create a Resume in Minutes

15 Executive Administrator resume templates

Read our complete resume writing guides

Executive Administrator Resume Examples & Samples

Act as key advisor to the Managing Executive or Business Unit
On request from the Managing Executive or Business Unit Head, attend selected committee meetings on his or her behalf
Ensure that tactical decisions taken by the Managing Executive or Business Unit Head are communicated to the correct audience
Compile a summary of the projects and initiatives underway in the business unit and provide an update to the Managing Exec or BU Head on progress or risks and issues
Coordinate the preparation of formal performance reviews conducted by the Managing Exec or BU Head
Review financial reports prepared by line managers in the business unit and advise the Managing Exec or BU Head of substantial issues and actions that have been created to address these
Review new marketing and internal communication material from a style and content perspective prior to it being reviewed by the Managing Exec or BU Head and request required changes before presenting for signoff
Oversee the planning and execution of business events for the Managing Exec or BU Head such as road shows or employee discussion forums or product launches or customer entertainment events and formal functions
Prepare the key themes presentations and reviews for the Managing Exec or BU Head by researching and packaging detailed content
Oversee the management of the Managing Exec or BU Head's office
Support the Managing Executive or BU Head in the signoff process for risk events
Review write-offs and near misses each month and provide a report to the Managing Exec or BU Head on trends identified and recommended actions
Review Detailed Risk and Control Assessments or Key Risk Scenarios and Compliance Attestations submitted for signoff to the Managing Exec or BU Head and make recommendations for improvement of the contents to the originating party before recommending approval
B Degree in Communication, Business Administration, Finance or Banking
Five (5) years’ experience working in an advisory role preferably in the
Financial Services industry
Financial management experience
Proficient in MS Office (Word, Excel, PowerPoint and Outlook) and the Internet

Executive Administrator Resume Examples & Samples

Excellent verbal/written communication skills
Demonstrate initiative and creativity Ability to prioritize workload, work well under pressure and be pro-active in approach along with being flexible attitude towards working hours
Ability to demonstrate utmost discretion and professionalism at all times Experience in MS Office (Word, PowerPoint, Excel)

Executive Administrator Resume Examples & Samples

General administrative duties including calendar maintenance, travel arrangements, and expense filings
Data gathering and analysis including quarterly departmental metrics, monthly status reporting and ad hoc management reporting
Assistance with onboarding new hires into the group
Assistance with power point presentations to senior management
Manage ad hoc projects and reporting as required
Advance proficiency with Microsoft Office, including Excel, PowerPoint and Word
Proficiency with the Bloomberg terminal helpful
Recent and relevant administrative or business work experience
Experience in financial services or technology industries preferred

Senior Executive Administrator Resume Examples & Samples

Over 8 years of administrative experience of increasing complexity, including some years of supporting executive level associateso
Strong background in oral and written communication skills resolving complex issues
Proficient in MS Office(Work, Excel, PowerPoint) and other office tools
Ability to multi-talk successfully to meet deadlineso Ability to effectively interact with all levels of management
Express initiative and independent judgment and strong skills in analytical problem solving

Executive Administrator Resume Examples & Samples

Self-directed individual with strong teaming, organization, people, and collaboration skills
Superior organization skills and strong attention to detail and diligent follow up
Strong time management skills and proven ability to manage multiple tasks and competing priorities
Strong computer skills; mastery of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); Preferred: experience with SharePoint, Salesforce
Able to perform duties without direction; ability to work with a high degree of autonomy
Knowledge of project management techniques
Demonstrated enthusiasm for learning new information; regularly seeking and capitalizing on learning opportunities; quickly assimilating and applying new information
Ability to work effectively and cooperatively with others, and to establish and maintain good working relationships
Bachelors Degree or equivalent work experience
10+ years of experience in related area of responsibility
Minimum of 5 years' experience in corporate environment working for senior-level executives

Executive Administrator Resume Examples & Samples

Bachelor's degree (7+ years of combined college education and work experience may be substituted for a degree)
Minimum 5 years experience providing executive-level administrative support with minimal guidance
Advanced proficiency with MS Office Suite applications
Excellent discretion, judgment, tact and diplomacy
Broad and comprehensive experience, skill and knowledge of business operations, policies and practices
Demonstrated ability to manage multiple priorities and shifting demands while being detail oriented
Ability to produce highly accurate work is essential, as are exceptional written & verbal communication skills
Capability to manage multiple priorities and shifting demands while being detail oriented and producing highly accurate work
Strong professional problem solver, demonstrating initiative and the responsiveness required in dealing with senior level corporate matters

Executive Administrator Global Risk Function Resume Examples & Samples

A Bachelor's Degree (or equivalent) and 7+ years of administrative experience required, preferably in a global, public company
Must have experience in supporting a senior executive in a fast-paced and demanding work environment
Must be a self-starter and have a "take charge" attitude; must be able to work with little or no supervision
Fully proficient on all Microsoft products including Excel, Powerpoint, Word and Outlook

Executive Administrator Resume Examples & Samples

Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms
Manage and address escalated complaints/issues from Visa cardholders coordinating with Corporate Communications and respective functional group accountable for action
Act as a liaison, problem solver, and facilitator as the first contact for the senior leader
Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics, agenda/materials, onsite support and event management
Travel on occasion to manage offsite leadership and client meetings, approximately 3-4 times per year
Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources
Coordinate conference/meeting room set-up, order catering, and make logistical arrangements
Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities
Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting
Support projects as needed for senior executive
Associates degree or equivalent; Bachelors highly preferred; typically requires a minimum of 6-8 years of administrative experience supporting a senior leader preferably in a global, public company
Discretion combined with poise and professionalism in all communications
Must be able to exercise exceptional judgment regarding information which may be confidential or material, non-public
Customer service-focused with ability to work collaboratively with others including interacting with internal and external contacts

Executive Administrator Resume Examples & Samples

Bachelor's degree or equivalent education
At least 5+ years’ experience supporting a very senior-level executive
Significant experience interacting with internal and external executives
Flexibility and an approachable personality
Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel & PowerPoint)
A business mind and one who sees the big picture
A positive, upbeat personality
An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their
Success and the success of the company
A high level of discretion and confidentiality for both business and personal affairs
Good judgment, strong common sense and excellent attention to detail
Excellent interpersonal skills; exceptional verbal and written communication skills
Exhibit a professional appearance and demeanor at all times
Exercise good judgment in setting priorities
Intrinsically-motivated, highly organized and results-oriented. Able to work with little to no supervision. Demonstrated
Initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate
Excellent administrative and organization skills
Highest level of personal integrity
Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential
Information
Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and
Ambiguous environment

Executive Administrator Resume Examples & Samples

Minimum of 5 years’ experience in an office support role
Bachelor's degree in Business or other suitable qualification
Strong administration and analytical skills
Experience working in a multinational organisation
Excellent organisation skills, time management
Excellent interpersonal skills, relationship skills, with the ability to communicate well with colleagues, senior management and other stakeholders
Customer focused, both internal and external with the ability to build effective working relationships
Multicultural sensitivity is essential including the ability to work effectively as part of a team
Impeccable English
Innovative and creative thinker with a track record of delivery and proven ability to manage several projects concurrently and see them through from conception to conclusion
Ability to multi-task and able to work with minimal supervision
Can-do attitude
Creative problem solver
Technical skills: Strong PC skills and high proficiency with Microsoft Office Suite products (Excel, Outlook, Word, and PowerPoint). System savvy with Oracle etc and superb diary management

Senior Executive Administrator to the Cfo Resume Examples & Samples

Preparing event and meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials for team, company and Board of Director meetings
A Bachelors Degree (or equivalent) and 8+ years of administrative experience required, preferably in a global, public company
Must have experience in supporting a senior executive in a fast-paced and demanding corporate work environment
Strong focus on customer service, team player mentality and ability to work collaboratively with others
Fully proficient on all Microsoft products including Excel, PowerPoint, Word and Outlook. Workday experience a plus

Executive Administrator Resume Examples & Samples

5+ years of solid executive assistant/coordination experience
Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
Strong communication (written and verbal), detail-oriented, highly organized and ability to work across functions with executives (both internal & external)
History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure
Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint. (Must have Excel experience.) Additional experience with Oracle iExpense and iProcurement would be beneficial

Executive Administrator Resume Examples & Samples

Professional and Efficient
Client facing and Executive facing role
Effective in-person, phone & email presence
Act as first contact for SVP and play role of liaison, problem solver, and facilitator
Understand organization and how to “get things done”
Effectively and successfully respond to problem situations
Ability to prepare formally for and effectively manage interactions with SVP
Ability to organize and prioritize across competing priorities
Repare “week ahead,” and “day ahead” briefings
Track open issues and follow-up items to closure
Ability to manage high volume email and synthesize actions needed
Professional method for “acting, declining or redirecting”
Ability to decline quickly, simply and professionally
Complex International Travel Requirements (Itinerary, Visas)
Heavy electronic filing, expense reporting & record keeping
Preparation of high level meetings and events involving multiple companies
Comfort with purchase card, occasional Purchase Order & Invoice support
10+ years of experience supporting a very high level executive for rigorous sectors such as investment banking, private equity or VC companies
Flexibility and an approachable personality - highly advanced MSOffice skills and technologically savvy (Word, Outlook, Excel & PowerPoint)
Strong presentation and slide development skills (PPT)
Able to see the big picture
An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their success and the success of the company
A professional appearance and demeanor, excellent communication skills
Ability to work overtime and 24/7 on certain occasions (International company)
Strong ability to integrate feedback and eye on what is working and what is not and evolve approach accordingly

Executive Administrator Resume Examples & Samples

Understand organization and how to "get things done"
Prepare "week ahead," and "day ahead" briefings
Professional method for "acting, declining or redirecting"
Bachelor's degree
Strong ability to integrate feedback and eye on what is working and what is not and evolve approach accordingly

Senior Executive Administrator Resume Examples & Samples

College degree and at least 4-5 years of relevant professional experience supporting a C-level executive, preferably with a public company
Excellent computer skills, including proficiency in Microsoft Office
A high level of discretion and confidentiality
Must be able to operate independently with minimal supervision, as well as on a team
Strong organizational skills and meticulous attention to detail are essential
Must have competence in understanding, interpreting, and communicating procedures, policies, information, ideas and instructions
Proficient in typing and good at spelling, punctuation, grammar, email and oral communication
Must be tactful in their dealings with people
Develop solutions
Ability to apply independent judgment, discretion and initiative to address problems
Strong written and oral communication and interpersonal skills
Ability to exercise good judgment, common sense and initiative
Ability to identify and resolve problems in a timely manner by gathering and analyzing information and maintaining confidentiality
Position requires the ability to work long hours and occasional weekends prior to and during Visa Inc. Board meetings and events
Ability to multi-task and manage a heavy workload and priorities effectively, and meet deadlines in a fast-paced environment
Flexibility and willingness to perform a variety of tasks, from the administrative to the complex, and take direction with equanimity
Excellent follow through on projects and the ability to anticipate and spot potential issues
Must have a professional demeanor and remain calm under pressure
Position will be based in San Francisco, California; although occasional travel to the company's Foster City office will be required (shuttle service is provided)

Executive Administrator Resume Examples & Samples

5+ years senior administrative experience
Strong team player with a willingness to tackle any task and work for a large team
Strong working knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
Extensive experience coordinating domestic and international travel
External client relationship building and meeting coordination
Strong calendar management skills including the ability to prioritize multiple requests for executive's time
Ability to work independently and prioritize
Meeting management skills including, agendas, presentations, audio/visual, and timekeeping
Flexibility and problem solving abilities, including the anticipation and resolution of problems before they escalate
Capable of multi-tasking and supporting multiple team members at the same time

Executive Administrator Resume Examples & Samples

Responsible for providing the highest level of service and administrative support to the COO in all aspects of his/her role
Represents the office of the COO internally and externally
Liaison between the COO and his/her executive team and direct reports
Utilize your extensive knowledge of BMO and the operational role of executive to make sound decisions
Cultivate and nurture relationships with internal,global business,and government leaders and their administrative staff
Balance multiple priorities considering risk,importance,urgency,impact
Understand the key drivers affecting BMO and our clients,and apply that knowledge to complete projects
Demonstrate high-level knowledge of the Quality & Risk management policies related to specific service lines and the bank
Independently compose, format and edit non-technical business documents
Manage complex and heavy calendaring including,board meetings,client meetings,and off-sites
Independently set up and manage project plans at the Administrator level
Coordinates and handles all travel arrangements
Answers phones,screens calls and takes messages,as well as covers for other executive Team Assistants when necessary
Coordinates and sets up meetings,directors and executive meetings,and all Private Bank meetings
Complies data and assists in creating Power Point presentations and Excel spreadsheets for Board meetings and other directors and executive team meetings
Works with Corporate Marketing to craft company literature and promotions
Orders all company printed-related materials,i.e. stationary,business cards,etc
Plans and coordinates employee functions and activities
7+ years exp as an Executive Assistant with 2+ years supporting an Officer,exp working in financial services a plus
Proficiency in Word,Excel,Power Point,and Outlook,Extremely Organized,professional etiquette,Ability to multi-task and work in a fast past environment,ability to meet tight deadlines,Excellent communication skills -written and verbal.Availability to work extended hours as necessary

Global Legal Entity IT Executive Administrator Resume Examples & Samples

Answers, screens and prioritizes incoming calls; takes and relays accurate messages in a timely fashion
Has experience – and is comfortable – speaking with senior management and accurately conveying important messages and information
Maintains Outlook calendars for a number of professionals; Schedules meetings and makes meeting room, video conference, conference call, restaurant and catering arrangements
Makes travel arrangements and processes travel expenses
Performs clerical and administrative activities including document preparation and distribution
Orders office supplies and maintains office supply inventory
Onboarding new hires, contractors and consultants
Orders office supplies for team
Provides basic administrative support to team members
Ensures confidential treatment of documents, following established security procedures
Aids with creation of presentations and spreadsheets
Organizes, prioritizes and maintains agenda and presenters for biweekly team meeting
Tracks organization structure and facilitates headcount changes through approval processes
Facilitates communication activities related to the LE (Legal Entity) Program
Identification of or assistance with process enhancements to improve productivity and quality

Executive Administrator Resume Examples & Samples

Coordinate team level activities including team meetings, steering groups, newsletters, team-building and other employee engagement related activities
Manage day-to-day work flow as well as additional tasks and activities supporting multiple team members as needs arise
Salesforce Administration
Reporting and tracking of team deliverables and activities
Engage effectively with stakeholders at all management levels across Visa, and with external clients including merchants, financial institutions and other third party partners
Diary management and coordination of travel arrangements
SharePoint site administration
Prepare documents in Word, Excel, and PowerPoint
This role at times requires off-hours responsiveness (for example when team members are in a different time zone)
Bachelor's degree preferred or equivalent prior work experience (minimum of 4-6 years of experience)
Willingness to be flexible and adapt quickly to changing priorities, assignments, and roles
Ability to manage multiple tasks, prioritise and assist multiple team members at the same time
Experience interacting with internal and external stakeholders
Proficient on all Microsoft products including PowerPoint, Excel, Word and Outlook
Demonstrated initiative and a proactive attitude
Good attention to detail and ability to deliver high quality work

Executive Administrator Resume Examples & Samples

Coordinate with innovation groups at leading banks, merchants, and VC-backed financial technology companies
Understand organization and how to “get things done” and pushing new, cutting edge ideas
Prepare “week ahead,” and “day ahead” briefings
Project management skills and ability to help drive internal processes quickly
Assist the SVP with his mission to showcase the future of commerce to the broader commerce eco-system that Visa leads globally
5+ years of experience supporting a very high level executive for rigorous sectors such as investment banking, private equity or VC companies

Executive Administrator Resume Examples & Samples

Manage senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms
Prepare meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials
Process expense reports and provide general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting
Coordinate setup up of new employees and office space as needed
Provide back up assistance to other administrative support team members as needed
Support projects as needed for senior executives

Executive Administrator Resume Examples & Samples

Create and maintain a team calendar of marketing meetings and pitches for the Cap Markets Group
Liaise with the group members and their assistants from NY, LA and London offices
Create a group email address which includes the LA and London office team members
Keep the Group Heads informed of upcoming pitches and marketing meetings and assist to coordinate pre pitch items that need to be created
Enter prospects/engagements in to Salesforce and notify the deal team members of any business conflicts, provide them with the Exposure Reports and clear any conflicts when appropriate
Review Engagement and Opportunity reports to ensure that data is accurate (Fees, closing dates, etc.)
Prepare NDAs and send them out
Help to coordinate sponsor marketing
Create and maintain a Productivity Report (list of group members in each location and the # of transactions they are staffed on) for the Group Heads
Coordinate closing dinners and maintain the budget
Create and maintain a contact list for everyone in the group that includes cell phone #’s, addresses, conference call #’s and PINs
Perform administrative duties in an efficient and timely manner.Seek ways to improve efficiency
Greet clients, ascertain nature of business and route visitors to employer or appropriate person.Set up clients meeting facilities as required
Schedule meetings, travel arrangements and maintain calendars accordingly
Screen telephone calls; message taking; coordinate conference calls.Back up phone for other IG admin staff
Back up Officers supported by other Capital Markets admin
Prepare expense reports for supported staff in a timely manner.Insure submissions are in line with corporate expense reimbursement policies
Be a team player, dealing effectively with co-workers and internal clients at all levels
Assist with training administrative assistants at all levels on business line procedure and report preparation as required
Excellent administrative and word processing skills
A minimum of five years directly related experience in an advanced administrative position, preferably in a financial or consulting environment
Intermediate or advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposal, charts, agreements, Power Point presentations)
Demonstrates good decision making skills and can make decisions with moderate supervision
Must have excellent analytical skills
Strong interpersonal skills, ability to work with all levels of staff members.Be a team player, dealing effectively with co-workers and internal clients at all levels
Ability to communicate professionally in a clear and precise manner
Ability to exercise good business judgment when responding to the needs of clients, both internally and externally
Possess outstanding organizational skills
Must be detailed-oriented
Ability to multi-task, prioritize and manage the completion of projects in an efficient and timely manner with some supervision
Strong written and verbal communication skills. Intermediate to advanced oral and written communication skills (spelling, grammar, and punctuation)

Senior Executive Administrator Resume Examples & Samples

Provide administrative support to VP of Finance and other leaders of the department including scheduling meetings, supporting with expense reports and travel arrangements
Track signature authority compliance requirements by ensuring all approval documentation is in place and updating latest trackers on a timely basis
Demonstrated professionalism and discretion and experience in working with highly confidential information
Demonstrated ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail
Self-motivated learner and willing to take on new initiatives in a fast paced environment, supporting multiple projects simultaneously

Executive Administrator Resume Examples & Samples

This position will involve managing a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), and group events
Administrative support duties will include, but are not limited to, the following
Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials
Provide executive support and secondary support (i.e. T&E, expenses and scheduling large/complex meetings) for executive’s direct reports
Act as a liaison, creative problem solver, and facilitator in managing support responsibilities
Shared responsibility for local office support with other administrative support team
Support projects as needed for the senior executive such as employee rewards programs and the creation of functional org charts
Collaborate with other executive administrators to provide back-up support for each other during PTO
Responsible for coordinating the onboarding of new employee’s office space, computers, phones, badges, business cards, etc
Flexibility and an approachable personality - highly advanced MSOffice skills and technologically savvy (Word, Outlook, Excel & PowerPoint, Salesforce a plus)
Must be a self-starter and able to work with little or no supervision
Ability to effectively communicate and collaborate with a diverse range of people and job functions
Exercise excellent judgment in setting priorities and interacting with internal and external contacts

Executive Administrator Resume Examples & Samples

Manage a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms
Help manage departmental communications to internal key stakeholders
RECRUITER MUST EDIT BASED ON LOCATION: Associates degree or equivalent; Bachelors highly preferred; Typically requires a minimum of 6-8 years of administrative experience supporting a senior executive preferably in a global, public company. (AP, Canada, LAC, US) OR Professionally qualified or studying towards qualification with professional experience or equivalent combination of education and experience. (CEMEA)
Experience in supporting a senior executive in a fast paced environment
Must be able to exercise good judgment regarding information which may be confidential or material, non-public
Ability to multi-task and prioritize work with a strong attention to detail
Exercise good judgment in setting priorities and interacting with internal and external contacts
Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations (all applicants subject to Microsoft skills testing)
Customer service-focused with ability to work collaboratively with others
Must be proactive and solution oriented, looking for ways to add value and assist the team)

Executive Administrator Resume Examples & Samples

Provide full administrative and overall executive management support by managing and facilitating the flow of information through the Marketing department. Execute general day-to-day office management including but not limited to phone, email, visitor, correspondence, and heavy calendar management
Management and creation of executive briefs, emails, agendas and communications (internally and externally)
Act as the liaison and gatekeeper between department executive and his direct reports. Follow-up with direct reports to help align goals and prioritize projects
Gather and prepare meeting materials including drafting agendas
Understand executive's goals and priorities and support their needs to achieve daily goals
Coordinate travel arrangements including attention to detail on particulars like time zones, address and phone number details. Proactively maintain and track travel preferences
Handle incoming and outgoing correspondence in a professional and efficient manner, maintaining strong communications and updates to executives
Keep track of business contacts and import contact info into executives' databases/outlook accounts
Provide support to other executives within the marketing & communications department
Maintain physical office including aesthetics, supplies, and general organization
Track and oversee vacation requests for the department
Review department travel and expenses
Keep current with WWE shows, talent, products, and storylines
5-10 years of previous experience in executive office management and/or as an executive assistant
Can-do, flexible attitude and demeanor with strong business acumen with a common sense approach
Ability to think quickly and effectively in high volume/ high pressure work environment in a poised and professional manner
Ability to proactively identify potential scheduling conflicts and seek potential solutions
Self-confident, energetic, upbeat, proactive, self-starter with excellent organizational, project management, problem solving, interpersonal, and communications skills
Confident, poised and demonstrates solid follow-up skills and judgment
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience managing extensive and detailed calendars, coordinating multiple calendars, changing agendas and high volume workload

Executive Administrator Resume Examples & Samples

Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages
Coordinate all travel arrangements.Be proactive in meeting travelers’ needs as schedules change
Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing
Draft, prepare and review documents on behalf of supported staff, as requested
Review and prepare expense reports in a timely and accurate manner according to company policy
Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution
Track progress and relevant information pertaining to engagements under the guidance of the officer(s)
Conduct directed internet based research and summarize findings in an organized manner
Determine needs of the group and set up and maintain various office files, logs, listings and manuals
Prioritize and manage the completion of projects in an efficient and timely manner
Makes copies and scans of correspondence or other printed matter
Maintain a well organized file system conducive to the needs of the business lines

Executive Administrator Resume Examples & Samples

Managing busy calendar including, proactively resolving/rescheduling conflicts, delegating meeting requests, and scheduling based on executive priorities. Booking conference rooms and dialing-in according to location and relevant conferencing and video conferencing equipment
Proactively anticipating meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs. Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials for executive meetings
Making travel arrangements: book/revise flights, hotels, car, etc., place all key travel information on calendar according to time zone of destination, submit expense reports in a timely manner and manage corporate card billing and reconciliation,
Managing purchasing cards, and managing procurement of supplies, devices and equipment
Managing filing, mail, org chart development, and other similar administrative activities to support executive
Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements for executive meetings
Facilitating and coordinating communications and administrative procedures across the team, and collaborating with a wide variety of senior administrators
A Bachelor's degree or equivalent experience and 7+ years of administrative experience required
Must have experience in supporting a senior executive in a fast paced environment
Must be proactive and solution oriented, looking for ways to add value and assist the executive and the team
Strong technical skills with the ability to learn new technology quickly and proficiently
Experience in working with confidential information
Customer service-focused with an ability to work collaboratively with others
Proficient on all Microsoft products including Excel, Word and Outlook

Executive Administrator Resume Examples & Samples

Provide administrative support to VP and other leaders of the Technology department including scheduling meetings, supporting with expense reports and travel arrangements
Provide basic financial and contract related support for purchase requisitions
Perform data gathering and research to support projects as needed
Prepare reports to be executive ready with input from various stakeholders and analysis teams
Provide support for onboarding and off-boarding of staff and contractors
Event Management (internal & external meetings/conferences)
Provide operational support to teams leading special projects and initiatives
Certification in Business Studies (or equivalent) and 7+ years of administrative experience required, preferably in a global, public company
Must have experience in supporting executives in a fast-paced and demanding corporate work environment
Ability to be comfortable with ambiguity and capable of making appropriate decisions independently
MS Word, Excel, PowerPoint skills are a must and MS Project and Visio skills are preferred

Executive Administrator Resume Examples & Samples

Must have experience supporting high level executives in a fast paced environment
Flexibility and an approachable personality - with a demonstrated ability to multi-task and prioritize work with a strong attention to detail
Highly advanced MSOffice skills and technologically savvy (Word, Outlook, Excel & PowerPoint, Salesforce a plus)
An understanding of how to leverage busy executives time and willingness to do what it takes to contribute to their success and the success of the company

Senior Executive Administrator Resume Examples & Samples

Serve as a first point of contact for executive and developing systems to prioritize executive’s time and activities
Act as a lead on the facilitating and coordination of communications and administrative procedures across the team
Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements
A Bachelor’s Degree (or equivalent) and 5+ years of administrative experience required, preferably in a global, public company
Can-do attitude; must be proactive and solution-oriented, looking for ways to add value and assist the team

Senior Executive Administrator Resume Examples & Samples

Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies
Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies
Maintain Business Continuity Management contact information. Prepare meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials
Handle contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed
Coordinate and direct the work of other Administrative Assistants/Administrators on functional/regional projects
Provide backup support to C-level as needed
Associates degree or equivalent; Bachelors highly preferred; typically requires a minimum of 10+ years of administrative experience supporting a senior leader preferably in a global, public company
The ability to operate effectively and efficiently in a challenging, fast-paced environment with little supervision
Demonstrated strength in multi-tasking and prioritizing work with a strong attention to detail
Excellent planning, organizational and written and verbal communication skills
Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations
Must be proactive and solution oriented, looking for ways to add value and assist the team

Executive Administrator Resume Examples & Samples

Managing hardcopy and electronic databases for projects, including organization of document hardcopy and electronic files
Coordination of document (including electronic documents and e-mail) collection and production and depositions in connection with third party subpoenas related to DRC assignments
Legal research and conflicts check investigation, including evaluation of relationships and extent of potential conflicts and escalating to marketing team as necessary
Managing dispute practice case scheduling and calendarization
Creating electronic files and drafting correspondence on various matters
Conducting directed secondary research
Maintaining reference and resource files for DRC practice
Ensuring consistency in visual style of deliverables with practice guidelines. (e.g., bibliography and footnotes, and document production)
Assisting in formatting and optical enhancement of external presentations and refinement of expert report as well as deliverables
Coordinating domestic and international travel schedules and related reservations. Be proactive in meeting officers’ needs
Organizing receipts and preparing expense reports in a timely and accurate manner; reconcile as required
Maintaining internal contact databases as well as marketing, pitch and project related reports
Screening telephone calls, taking detailed messages, coordinating meeting space and maintaining calendars as directed
Preparing invoices and maintaining project-based hourly tracking. Routing incoming mail
Performing related duties as assigned. (e.g., summarize documentation, prepare binders, etc.)
Responsible for all secretarial duties in support of the team
Strong proficiency in MS Outlook, Word, Excel, PowerPoint, Explorer, and Adobe Acrobat
Excellent typing and word processing skills; basic spreadsheet skills
Strong interpersonal skills; ability to work with all levels of DRC professionals
Outstanding organizational, time-management and prioritization skills
Detail-oriented, resourceful and flexible
Follows up to ensure assignment completion/issue resolution
Creative – identifies new and improved ways of doing things
Some flexibility in working overtime
Ability to research, analyze and synthesize large amounts of data
Familiarity or better in Westlaw/Lexis-Nexis, Pacer, Concordance, and internet research tools
High levels of discretion, professionalism and independent judgment
Ability to work independently as well as collaboratively; functions well in a team environment
Ability to work well in a dynamic, fast paced-environment and under deadline pressure
A minimum of five years of applicable experience in a paralegal or paraprofessional position, preferably in a large law or consulting firm or in-house legal department
Paralegal Certificate from an approved ABA program and/or equivalent work experience is a plus

Executive Administrator Resume Examples & Samples

Managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials
Make travel arrangements (airline and hotel reservations) for all team members
Draft and type correspondence and answering questions
Develop and update complex Word documents, PowerPoint presentations, and Excel spreadsheets
Prepare meeting materials including assisting with creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials, and creating binders
Support the functions with budget management, monthly budget tracking (including PO's, invoices and accruals) and updating and interfacing with accounting as needed
Process expense reports for department leadership and serve as general point of contact for reports submitted
Assists in managing and tracking key departmental documents via ShareDrive and SharePoint
Provides updates to Facility team as and when required including office needs services: printer’s maintenance, supplies
Ensure business resumption plans are in place for the team
Coordinate projects as needed for specific departments
Bachelor’s degree plus a minimum of 4-6 years of project analyst and administrative experience required; preferably in a global, public company
Proven ability to exercise good judgment in setting priorities and interacting with internal and external contacts
Should have familiarity with invoicing and approval systems, basic accounting, and project management

Executive Administrator Resume Examples & Samples

This person needs to be a team player and collaborate with other admins to deliver support to all of Data
This person should be flexible to work out of both FC and PA with more time likely in PA
Serve as a first point of contact for executive and developing systems to prioritize executive's time and activities

Senior Executive Administrator Resume Examples & Samples

Help build the Data team culture by organizing team-wide events
Provide support to the SVP, other VPs on the team, and the general Data organization
A Bachelor's Degree (or equivalent) and 5+ years of administrative experience required, preferably in a global, public company

Executive Administrator Resume Examples & Samples

5+ years administrative experience supporting a senior executive of a global team. Experience in a public accounting firm or fast-paced finance organization is highly valued
Strong command of English language and grammar. Proofreading experience a plus
Highest moral and ethical character. Experience working with confidential information
Highly proactive. Takes ownership to anticipate needs and adept at managing up and downstream to ensure deliverables are met timely and accurately
Customer service focused, takes initiative to add value, and collaborates in a manner that holds team success top-of-mind
Demonstrated ability to multi-task and prioritize work with strong attention to detail, even with frequent interruptions
Advanced level PowerPoint preferred with solid experience in developing presentations. Advanced level Word and proficiency in Excel and Outlook
Ability and openness to actively use different internal systems (e.g. Oracle iProcurement, Oracle iExpense) and technology to complete tasks
Strong verbal and written communication skills, and ability to communicate effectively with all levels

Senior Executive Administrator Resume Examples & Samples

Bachelors' Degree (or equivalent) and 8 years of Executive administrative experience required, preferably in a global, public company
Must have experience in supporting a senior execituve in a fast paced and demanding work environment
Demonstrated professionalism, discretion and experience in working with highly confidential information
Ability to effectively communicate (excellent verbal and written communication skills) and collaborate with a diverse range of people and job functions
Strong focus on customer services, team player mentality and ability to work collaboratively with others
Fully proficient on all Microsoft products including Excel, PowerPoint, Word and Outlook. Workday experience is a plus

Executive Administrator Resume Examples & Samples

Minimum of ten years of experience assisting at the executive/C-Suite level
Advanced knowledge of Outlook are essential, as well as strong working knowledge of Microsoft Word, Excel, PowerPoint, and possess a general techie proficiency
A “devil is in the details” hyper-focused approach to work
A terrific work ethic accompanied by an optimistic, get-it-done outlook

Executive Administrator Resume Examples & Samples

Drafting correspondence and developing/updating documents (Excel spreadsheets, Powerpoint presentations, etc.), calendaring meetings, and exude professionalism and discretion with highly confidential information
Coordinating extensive travel itineraries (airline and hotel reservations), processing expense reports and making logistical arrangements for meetings on behalf of SVP
Assist and support projects as needed (from employee rewards programs to updating organizational charts)
A Bachelor’s Degree (or equivalent) and 5-10 years of administrative experience required
Must have experience in navigating support of an executive in a fast-paced and demanding work environment. The ideal candidate should have ability to establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients
Must be a self-starter and able to work with little or no supervision with a demonstrated ability to multi-task, respond to needs quickly and efficiently, and prioritize work with a strong attention to detail
Demonstrated ability to anticipate the needs of the executive and team with a strong focus on customer service, team player mentality and an ability to work collaboratively with others

Executive Administrator Resume Examples & Samples

Administrative support and coordination duties will include, but are not limited to, the following
Actively managing SVP of Payment System Risk calendar. In addition to basic scheduling functions, also anticipating and prioritizing SVP of Payment System Risk's scheduling needs based on his deadlines and deliverables. This will require coordination with leaders and other stakeholders both internal and external to Payment System Risk
Proactively managing and coordinating recurring and ongoing activities that involve the team leaders including monthly Risk reporting, department head meetings, organization chart, PTO calendar, and other activities that require participation across the department head leadership team
Proofreading and formatting business documents or broad communications for overall professional writing style and proper grammar
Converting concepts and ideas from discussions into presentation materials that can be used to analyze information or make business decisions
Coordinating logistical arrangements for broader Payment System Risk activities including All-Hands meetings and other staff events
Managing SVP of Payment System Risk's budget including booking travel, processing expense reports, monitoring purchasing card spend, and procurement of supplies
Managing logistics related to scheduling internal training sessions or recurring quarterly meetings, registering for offsite training courses, publishing information on internal websites, and ensuring successful onboarding of new employees
General administrative support duties, including but not limited to managing multiple email inboxes, email distribution lists, file organization, scanning, copying, and managing offsite document storage

Executive Administrator Resume Examples & Samples

Manage executive calendar/schedule; schedule and organize complex activities such as meetings and travel
Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges accurately
Code and submit invoices to accounting

Executive Administrator Resume Examples & Samples

Make business travel arrangements, manage and communicate travel itineraries. Work closely with Corporate Travel to schedule and change itineraries. In some cases, may travel with Executive
Monitor phones and voicemail systems and answer or re-directs calls. Pro-actively escalate issues that need immediate attention
Maintain email aliases, distribution lists and shared directories, including maintaining permissions

Executive Administrator Resume Examples & Samples

Executive-facing role
Act as first contact for VP and play role of liaison, problem solver, and facilitator
Provide support to the wider Government Relations AP team, including scheduling regular team calls, and managing a calendar of external commitments
Support for team events and training
Effectively and successfully respond to challenging situations

Executive Administrator / Assistance Resume Examples & Samples

Position requires a high degree of accuracy, discretion, confidentiality, diplomacy, excellent telephone etiquette & excellent organizational and planning skills
Experience in environments dealing with global customers, vendors, and executives
Assertive, self-motivated, organized, resourceful, team oriented results oriented and able to handle change and conflict
Ability to drive change and collaborate with others, including virtual and global teams, to reach desired goals
Successful candidate should have a positive demeanor and be able to remain so even during times of high stress
Proficient in Spanish and English
Minimum of 5 years administrative experience supporting executive leaders
Experience supporting a large, global organization strongly preferred
Self-motivated, professional and tactful
Strong problem solving and accuracy skills
Expert MS Office skills; including Outlook, PowerPoint, Excel, and Word
Accessible and able to work flexible hours, including evenings and weekends to support global operations
Strong organizational and communication skills; communicate clearly and concisely in oral and written format with leaders and employees of all levels
Strong attention to detail, follow through, and commitment to customer satisfaction are all critical to this role
High degree of accuracy, discretion, personal judgment and confidentiality

Executive Administrator Resume Examples & Samples

Run various reports for the location and Market Director as necessary
Create PowerPoint Presentations, Excel Spreadsheets
Coordinate travel plans and reconcile T&E
Coordinate meetings and agendas as needed
Support Cashier as needed
Bulk Settlement as needed
Inventory all Electronic devices such as cell phones and iPads
Track and Manage donation and sampling reimbursement and requests
Internal company billing
Inventory / Track Coupons
Backfill of administrative co-workers when necessary

Executive Administrator Resume Examples & Samples

Sr. Vice President, Global Marketing & Communications Analytics, Insights and Global Initiatives
Vice President, Marketing Strategy & Initiatives
Chief Marketing & Communications Officer, for San Francisco based support
Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials for executive meetings
Making travel arrangements: book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar according to time zone of destination, submit expense reports in a timely manner and manage corporate card billing and reconciliation
A Bachelor's degree and 5+ years of administrative experience required

Executive Administrator Resume Examples & Samples

Manage and maintain all aspects of the Executives’ schedule
Liaise with external and internal C-suite Executives and Staff
Interface with top level executive, staff and occasional visiting clientele
Collect and prepare information for executive staff and customer meetings
Book travel, provide directions, provide documents as needed, and file expenses for reimbursement
Manage conference room scheduling and changes as needed
Compose and type correspondence, memos and emails accordingly
Ability to prioritize multiple tasks, meet deadlines and maintain high-quality attention to detail
Use tact, discretion and good judgement in handling sensitive and confidential information
Meet and escort visitors, candidates and clients

Executive Administrator Resume Examples & Samples

8 years experience as an administrative assistant or equivalent experience
Highly professional decorum and positive attitude, willingness to learn
Self starter with initiative and independent judgment for assisting team members
Excellent scheduling and calendaring experience with executives’ schedules
High level of proficiency with Microsoft Office products, including Word, Excel and PowerPoint; and the Internet and ability to learn and use internal tools
Ability to stay organized and to manage multiple high priorities with a strong attention to detail

Executive Administrator Resume Examples & Samples

Travel management - Taking care of travel needs like Air, train, bus & etc
Vendor Management including Vendor payments
Manage canteen facility, lunch, dinner and snacks
Should coordinate and plan essential central services, office maintenance, mail, cleaning, catering, plumbing, electrical, Air-conditioning, event arrangements, waste disposal
Should manage office security ( CC camera, Fire safety measures )
Manage security guards, also should maintain all admin records
Stationary maintenance
House-keeping maintenance
Knowledge in customs and STPI
Provide day-to-day supervision to office boys, janitors and direct on how they need to approach work
Effective working relationships with peers, executives and clients

Executive Administrator Resume Examples & Samples

Undergraduate degree and/or comparable work experience (2-3 years experience in administration and/or operational function)
Good knowledge of Bank HR policies and procedures
Good knowledge of Bank expense and purchasing policies
Good knowledge of Bank policies regarding archiving
Advanced knowledge of current department software
Strong coaching and leadership skills
Able to manage multiple priorities, time and expectations
Expert PC skills
Willingness to take on responsibility

Executive Administrator Resume Examples & Samples

Organize and coordinate the operation of the office in a way that allows your team members to do their jobs well – and enjoy doing them
Support multiple directors in the Bay area office and anticipate their needs
Manage external contacts for the Directors, proactively understanding who they are and keep track of communication with priority contacts
Prepare agendas, reports, presentations, proposals and correspondence
Schedule and arrange meetings and appointments on multiple calendars, including travel and hotels
Answer calls and greet visitors and direct both to the right people
Find the best way to keep departmental records
Screen and prioritize communications from external and internal sources
Organize and maintain administrative processes that follow appropriate decision making protocols
Develop and maintain a system that keeps you alert to upcoming deadlines on incoming requests or events
Handle confidential matters discretely and efficiently

Executive Administrator Resume Examples & Samples

Team player with the ability to handle multiple tasks and assist team members in an often times fast-paced environment with a positive, productive attitude
HS diploma or GED required, Bachelor’s degree preferred
Active SECRET clearance required
Ability to exhibit professionalism and discretion in performing a variety of duties and interacting with various levels of staff across locations
Excellent organizational skills including the ability to multi-task and juggle multiple requests for meeting appointments
Excellent oral communication skills
Ability to write clearly and communicate via email using correct grammar and spelling
Experience with AT&L Correspondence and Task Management System (CATMS) or similar task tracking/workflow systems

Executive Administrator Resume Examples & Samples

Answer complex inquiries which require thorough knowledge of departmental policies and procedures
Type confidential materials in the form of memoranda, correspondence, and letters from drafts
Review drafts and finished documents for grammatical usage
May take and transcribe dictation
Compose letters and agenda
Conduct research and data analysis for special and on-going projects
Prepares /summarizes information from raw data using spreadsheets or other software. Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials
Develop and maintain filing system. Maintain manager's calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars
May prepare materials necessary for meetings, etc
Respond to inquiries received internally and externally by mail, which may involve communicating with high level management both verbally and in written form
Perform administrative functions such as ordering department supplies, coordinating equipment repair, making department staff travel arrangements, etc
Process and coordinate department accounts payables and expense vouchers
High school diploma or G.E.D
6 to 10 years of technical experience
Advanced personal computer skills with proficiency in word processing, spreadsheet, database, and graphic software packages

Executive Administrator Resume Examples & Samples

Managing the PI and EDRAs’ high-volume and complex meeting and travel schedule
Coordinates all travel arrangements and manages processing of all expense forms and reconciliation of accounts related to travel,
Coordinates internal meetings with the GTP Executive leadership team
Acts as a liaison with various external and internal constituencies on behalf of the PI and EDRA keeping them apprised of issues and action items on his agenda
Communicates and coordinates regularly with the GTP Finance Division regarding expenses, new hires (Postdocs, grad students, etc), as well as any other issues that have the potential to impact the department’s finances
Prepare/format written correspondence on behalf of the PI & EDRA, ensuring that all correspondence and other written materials and presentations are accurate and prepared in a timely manner
Manages data records, files, and oversees the management of the Director’s office in support of the Program’s overall research mission using initiative and sound judgment
Plays a primary role in the management/oversight of assigned projects for the evolution and advancement of administrative infrastructure for the GTP

Executive Administrator Resume Examples & Samples

You will also copy, type, fax, file, and update business contacts, order and maintain office supplies and equipment, and provide backup support to the IT department's administrative assistant
Provide ad hoc support to other IT leaders as needed
Perform other duties and work on special projects as assigned
Prepare presentations, reports, and documentation for executive meetings
Schedule and organize departmental activities and communications
Document meeting notes, tracking them and following up as necessary
Communicate with global suppliers, vendors, customers, and clients

Executive Administrator Resume Examples & Samples

Works closely and effectively with the Chief of Staff ensuring the Senior Vice President is well informed of upcoming commitments and responsibilities and assisting in the administrative preparation of meetings appropriately
Manage an extremely active calendar of appointments, de-conflict schedule as appropriate and serve as a "gatekeeper” for direct access to the executive’s time and office
Manages a variety of special projects for the Senior Vice President (SVP)
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting and/or conveying communications and other tasks that facilitate the SVP's ability to effectively lead the organization
Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the SVP's updated
Administer a broad variety of administrative tasks for Business Unit General Manager and staff , including taking minutes at key meetings, completing expense reports and purchase requisitions; preparation of correspondence that is sometimes confidential; developing meeting agendas and tracking action items. , organizes, prepares and reviews executive reports and presentations, arrange complex travel plans, itineraries, and agendas

Executive Administrator Resume Examples & Samples

Experience in an executive administrative capacity
Experience learning enterprise software tools including Oracle
Computer skills including Microsoft Office

Executive Administrator to Coo Resume Examples & Samples

Manages several calendars within the U.S. operations office
Works closely and effectively with the COO to keep him/her well informed of upcoming
Arranging complex and detailed travel plans, itineraries, agendas, and compiling documents for travel-related meetings
Expert level written and verbal communication skills
Strong work tenure: seven to ten years of experience supporting C-Level Executives
Experience and interest in internal and external communications
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), SharePoint and Adobe Acrobat

Senior Executive Administrator Resume Examples & Samples

Manages the workflow of multiple critical issues within a continuously adapting schedule for the assigned SE, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the client, other Intelligence Community organizations, and other Federal Organizations
Performs a comprehensive range of direct executive office support for a designated Senior Executive
Monitors and coordinates systemic impacts of e-mail for action items and gleans items from staff meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines
Drafts and prepares non-routine letters, memos, documents, and various reports requiring comprehensive knowledge of methods, policies, regulations, procedures, and organization for the SE’s signature
Answers phones; places, screens, and refers calls to appropriate resources; takes messages and follows-up accordingly to ensure adequate resolution of issues and concerns
Researches and prepares background information and/or talking points papers, as needed on the meeting attendees and/or topics of interest for the meeting
Receives, sorts, and screens incoming mail; categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from a variety of sources
Develops and maintains accurate records and files management systems
Makes appointments, travel arrangements, and itineraries; assembles or ensures that packets of information or briefing materials are prepared. Accurately prepares expense statements. Assists and informs SE of problems that arise during absences
Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment, initiating the installation of new software, or participating in the planning and implementation of office renovation projects. May assist in preparation of the office budget related to these items

Executive Administrator Resume Examples & Samples

Attend and participate in weekly senior leader staff and planning meetings
The creation , planning, and execution of site-wide employee engagement programs
Proficient with MS office suite, with experience in calendar management
Experience leading cross-functional projects and managing company-wide programs
Proven, successful track record of navigating through ambiguous situations
Proven, successful track record of influencing across the organization and leading others cross-functionally to deliver on projects and goals
Experience identifying and resolving issues independently, will take initiative even under unfamiliar or ambiguous circumstances

Executive Administrator Resume Examples & Samples

Provide day-to-day administrative support for the VP & Chief Counsel – North America, and two other Director-level attorneys, including the preparation of documents (often requiring multiple revisions) and routing said documents, answering phones, preparing presentations, letters, travel, meeting planning, and expense reports
Review and analyze communication and highlight deliverables and deadlines for VP & Chief Counsel. This includes reaching out to the appropriate individuals and facilitating responses to ensure the VP & Chief Counsel meetings the deliverables and is prepared for all meetings
Manages the calendar and travel, including actively participating in the decisions affecting the VP’s calendar and/or department’s schedules/priorities
Assists in Outside Counsel Management of budgets and staffing plans; assists paralegals in facilitating the litigation settlement processes
Manages and maintains the electronic filing system for attorney s/he supports, handles records management, and other document database management tools
Ability to exercise independent decision-making, convey an accommodating attitude toward the other team members, foster a team-player environment, accept feedback and direction from all team members, work well under pressure and tight deadlines
Must be able to juggle a number of competing tasks and work well under pressure and a sometimes stressful environment. Must be able to identify department and company priorities and anticipate the VP & Chief Counsel’s needs in adjusting priorities and scheduling to meet such priorities
Understand the manager’s role and department in projects and/or initiatives to make connections in influencing others in competing responsibilities, including managing calendars and deadlines
Interacts with all levels of management, often dealing with confidential information. Daily contact and communication with the CLA Department’s leadership and other executives, requiring the exercise of well-developed problem-solving, attention to detail, discretion, interpretive skills and persuasive ability
Participate in department initiatives and projects, as required
Associates degree or equivalent work experience
Minimum five years’ legal administrative or equivalent experience, including extensive experience in calendar management; large law firm or corporate legal environment experience strongly preferred
Experience working effectively in a matrixed organization
Ability to interact with all levels within and outside of the company
Experience handling large, multiple projects and data simultaneously
Ability to adapt in an extremely fast-paced, sometimes stressful, and time-sensitive environment
Ability to work within a team and independently
Ability to identify issues
Technologically savvy
Proficient in Word, PowerPoint, Excel and Outlook

Executive Administrator Resume Examples & Samples

Duties are substantial in scope and require a vast knowledge and understanding of business operations
Manages and maintains the content on the division and department Sharepoint collaboration portals
Communicates effectively with a wide variety of technical and non technical audiences
Anticipates administrative needs of department to ensure smooth day-to-day operations
Manages complex business calendars and schedules, sometimes for various individuals
May transcribe dictation into finished format to include letters, memoranda, interoffice communications, highly confidential reports, and other corporate correspondence
Acts as liaison with other departments and outside agencies
Coordinates the onboarding of new employees
Initiates process improvements related to administrative responsibilities
Creates a wide variety of often complex documents, such as reports, spreadsheets, and presentations that require expert knowledge of several software programs. Often composes first drafts of documents
Maintains databases of complex and confidential departmental information
Responds to requests, distributes correspondence, circulates information, etc., to other staff as needed, including senior staff
Makes extensive travel arrangements; processes travel expense report forms and check requests
Researches, prices and purchases office supplies
Responsible for managing small internal projects or segments of larger projects or segments of larger projects or functions as an individual contributor for the purpose of improving organizational performance and efficiency within the division and across the enterprise
Create and maintain an organized division-wide repository for documents, reports and other data to ensure availability and currency of the information
Attends designated conferences, meetings, and transcribes minutes; may serve as department representative at designated meetings
Manages logistics for meeting, conferences, training, and group events and provides event management support
Able to prioritize, plan and organize numerous tasks/projects at once
Trains less experience executive support personnel
Executive Administrator may be required to fill in for other Executive Administrators as needed

Executive Administrator Resume Examples & Samples

Experience managing calendars, coordinating internal & external meetings, domestic and international travel, expenses and general administrative functions; phone screening, catering, assisting guests, creating/executing purchase requisitions for the executive
Successfully coordinate meetings and events
Answer and manage incoming calls and requests
Minimum BA, BS degree
5+ years of business experience and C-level executive administrative experience support
Proficient with MS Office, Word, PowerPoint, Excel, and Outlook
Ability to work well and collaborate with a diverse range of people, levels and job functions
High attention to detail while working under pressure
Strong communication skills and ability to work effectively with all levels of management and other colleagues

Executive Administrator Resume Examples & Samples

A Bachelors Degree (or equivalent) and 3+ years of administrative experience required, preferably in a global, public company
Must have experience in supporting a senior management in a fast-paced and demanding work environment
Experience with committee support (agendas, minutes, etc) and/or Regulatory Examinations are highly desirable
Exercise excellent judgment in setting priorities and interacting with internal and external contacts. Ability to anticipate the needs of the executive and team
Fully proficient on all Microsoft products including Powerpoint, Excel, Word and Outlook

Executive Administrator Resume Examples & Samples

Manage bi-annual All Staff meetings and solution working group meetings including logistics, agenda/materials, on-site support and event management
Travel on occasion to manage offsite leadership and client meetings
Handle purchasing card management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed
Associates degree or equivalent; Bachelors highly preferred; typically requires experience supporting a senior leader preferably in a global, public company however, experience may be a less important factor relative to a candidate's demonstrable skills and behaviors
The ability to learn new software applications and administrative tools and gain proficiency quickly

Executive Administrator Resume Examples & Samples

Greeting/ Checking visitors, vendors, and employees
Creating visitor and employee badges
Have the ability to tactfully deter unwanted guests
Answering incoming calls and gives clear concise information to callers
Has knowledge of commonly-used concepts, practices, and procedures within a particular field
May Assist Executive Assistants with various tasks
Travel arrangements - Assisting Executive Assistants
Itinerary documentation – Assisting Executive Assistants
Calendar Management – Assisting Executive Assistants
Meeting arrangements
Coordinates and communicates with building receptionist/ lobby with public transportation arrangements

Executive Administrator Resume Examples & Samples

Maintain senior management calendars, schedule appointments and conference calls
Prepare itineraries, make travel arrangements, manage changes and adjustments with calendars
Support special projects and reporting as requested
Positively represent Teradata through proper phone etiquette, and efficiently routing and screening messages. Interacting with other administrative contacts at clients, internally and with vendors
Effectively prepare and edit presentation materials, using templates, layouts and formatting to create reusable content
Assist with preparation of meetings - booking conference rooms, scheduling conference calls, catering, etc
Compose and prepare memos, letters, and other correspondence; comprehension and grammar review as needed
Handle confidential information with the utmost discretion
Intimately know internal office functions such as, but not limited to, use of I-Expense, GetThere Travel, PeopleSoft, HR forms, purchase orders, purchasing card reconciliation, attendance, process payroll updates, technical support, etc
Maintain organization charts and email distribution lists
Prepare, run and / or format reports, from basic system queries
Assist with transitioning new hires into the organization including ordering equipment and help with their orientation and assimilation
Process department invoices and check requests through Accounts Payable
A contributing member of the Teradata Administrative Team
Extensive working knowledge and high proficiency with Microsoft Office Suite of products: PowerPoint, Excel, Word, and Outlook
Excellent written, verbal and interpersonal communication skills; strong editing and grammar skills. Proven ability to communicate clearly and concisely
Ability to multi-task and provide cross organizational support
Excellent attention to detail, strong planning abilities, ability to lead problem solving, and work independently
Positively represent Teradata through proper phone etiquette, and efficiently routing and screening messages
Excellent organizational skills, including the flexibility and ability to work efficiently and concurrently with multiple organizations and managers
Demonstrated ability to perform research, gather data, and basic data analysis
Ability to type
Ability to look at a computer monitor for extended periods of time
Ability to sit for at least 8 hours/mostly sedentary work
Ability to push/pull/drag up to 25 lbs
Occasional reaching, stooping, bending, kneeling, crouching
Ability to see clearly at 20 inches or less
Our total compensation approach includes a competitive base salary, 401(k), strong work/family programs, with medical, dental and disability coverage

Executive Administrator Resume Examples & Samples

Plans, coordinates and ensures schedule is followed and respected
Works closely and effectively with the COO to keep him/her well informed of upcoming commitments and RESPONSIBILITIES, following up appropriately
Managing expenses, inclusive of following accurate company procedures for record keeping, filing and expense reports
Tracks and monitors action items inclusive of following up as needed
Plan events and amenities, assisting all attendees with travel arrangements, as needed
Very strong interpersonal skills and the ability to build relationships
Proven ability to handle confidential information with discretion, be adaptable to various
Competing demands, and demonstrates the highest level of customer/client service and response

Executive Administrator Resume Examples & Samples

6+ years of experience supporting a very high level executive for rigorous sectors such as investment banking, private equity or VC companies
Strong command of English language and grammar
Strong verbal and written communication skills, and ability to communication effectively with all levels
Flexibility and a professional/approachable appearance and helpful demeanor - A positive, upbeat personality and excellent interpersonal communication skills
Highest moral and ethical character. Experience working with highly confidential information
Good judgement, common sense and excellent attention to detail
Ability and openness to actively use different internal systems (e.g. Oracle iProcurement, Oracle iExpense) and technology – to complete tasks
Ability to “see the big picture”

Executive Administrator Resume Examples & Samples

Create and maintain internal databases
Experience managing calendars, coordinating internal & external meetings, travel, expenses and general administrative functions; phone screening, catering, assisting guests, creating/executing purchase requisitions for the executive
Preferred AA or BA/BS degree
Experience handling confidential information and

Executive Administrator Resume Examples & Samples

This position will involve a managing a complex executive calendar that includes scheduling meetings and intensive travel itineraries, video conferences, trainings (offsite and/or internal) and organizational events
Maintain a flexible and proactive attitude with an innate ability to anticipate needs and tackle challenges with ease
Drafting correspondence and developing/updating documents (Excel spreadsheets, Power point presentations, etc.), managing global distribution lists for the organization, calendaring meetings, and exude professionalism with highly confidential information
Coordinating extensive travel itineraries (airline and hotel reservations), processing expense reports and making logistical arrangements for meetings on behalf of executive team
Provide back-up assistance to other administrative team members as needed
Should be open to potential travel between Visa offices: Palo Alto, Foster City, and San Francisco
Take on ad-hoc projects as needed
Demonstrated ability to anticipate the needs of the executive and team with strong focus on customer service, team player mentality and an ability to work collaboratively with others

Executive Administrator Resume Examples & Samples

Proficient computer skills, including Microsoft Office suite
Previous client service experience
Ability to work overtime and irregular hours when needed
Displays exemplary organizational skills, attention to detail and professional communication

Executive Administrator Resume Examples & Samples

Provides advanced administrative, secretarial and business management support to an executive team
Schedules corporate meetings chaired by the executive and staff
Coordinates administrative and logistical details associated with the day to day operations of the executive team
Prepares various spreadsheet reports, PowerPoint presentations, travel arrangements and itineraries, agendas, expense reports, etc…
Personally attends to visitor’s inquiries or actions that do not require the executive’s attention
Attends designated conferences and meetings for note taking and action item follow-up purposes
May train or supervise other administrative employees

Executive Administrator Resume Examples & Samples

Provides Senior Administrative support to General Manager and other Senior Executives
Handles details of a highly confidential and critical nature
Collects, prepares and often manages information for use in discussions/meetings of executive staff, board of directors and outside individuals
Demonstrates independent and advanced decision making for complex problems by utilizing critical thinking, analysis and creative problem solving
Requires experience in working with senior level executives both internally and externally, as well as experience with customers, vendors, visitors, and other dignitaries of a confidential and non-confidential nature
Assignments can be complex and deadlines are often narrow and dynamic
Demonstrates thorough knowledge of the group, division and key stakeholder’s contributions to the group/corporation
Role requires mentoring and leading the administrative team to ensure corporate processes and procedures are met
The individual must be proactive and self-directed with the ability to anticipate trouble spots and identify next steps
Strong attention to detail with the ability to prioritize and multi-task
Positive energy, enthusiasm and critical thinking are important for success in this role
The candidate should have experience working with senior level executives
The ideal candidate will have wide-ranging experience in using professional concepts and company objectives to resolve complex issues
The candidate will also be expected to work smoothly and professionally with other executive administrators that would enable the ability to facilitate timely results and meet deliverables
The ideal candidate should exhibit behavioural traits that indicate: Strong customer and partner orientation, strong oral and written communication skills, sound judgment and decision-making ability in resolving complex problems and the professional ability to manage sensitive/confidential information
Should be self-motivated with the ability to meet deadlines and understands goals and demands on the team and anticipates/initiates action
Approx. 8 years relevant experience
Ability to manage calendars, perform complex domestic and international travel and meeting coordination
Demonstrated excellence in event planning and expertise in internal online tools such as travel & expense tools, video collaboration and purchasing and be proficient in Windows office products such as Word, Lync, PowerPoint, Excel and SharePoint and SharePoint

Executive Administrator Resume Examples & Samples

Provide confidential and comprehensive administrative/secretarial support, covering highly sensitive work
Manage calendars on behalf of senior managers, keeping a close eye on what needs to be actioned, depending on priorities of managers
Assist managers with their Expense & Time management where required
Day-to-day budget management (raising PO’s, tracking of invoices reporting and ad hoc requests)
Arrange Conferences / team meetings, ownership from start to finish and keeping a close eye on cost ensuring budgets are adhered to
Assisting managers with Records management archiving where necessary
Plan workload to anticipate and balance priorities thus optimizing output and contributing to the smooth running of activities
Continuously seek opportunities to understand & anticipate team needs to provide high quality support
Maximize own impact on others (i.e. peers, internal & external) to build effective working relationships and get things done
Maintain strong working relationships with all functions / key stakeholders, including external suppliers. – e.g. events companies, facilitators
Focus on continuous improvement of administrative responsibilities, improving the effectiveness and efficiency of current systems and processes in accordance with best practice

Temporary Executive Administrator Resume Examples & Samples

Composes and prepares correspondence (memos, emails, etc.), reports, analytics and other complex documents and forms utilizing MS Office Suite, including PowerPoint, Excel, and Word
Manages the Sr. Director HR’s calendar, schedule and appointments, including travel plans and itineraries, schedule change, etc
Organizes and completes HR related projects, agendas, meetings (including minutes) as assigned, including prioritization, organization, ownership and deadlines. May lead certain projects where needed/applicable
Planning, coordinating, communicating and facilitating various HR related events as required – including facilities, catering, disseminating information or invitations, coordinating calendars, coordinating speakers and controlling budgets where appropriate
Creates and maintains database and spreadsheet files as required on shared drives, MS SharePoint and other document storage areas
Processes invoices and other expense requested items
Maintains HR related office supplies/needs
Other HR related ad-hoc requests/responsibilities as requested
Bachelors’ Degree in Accounting/Finance/Business administration preferred
3 to 6 years professional experience in a financial/projects/admin support role for multiple leaders at the Director or above level
Experience preparing complex reports and supporting analytics
Strong current Microsoft Office experience, including Outlook, Word, Excel and PowerPoint. Microsoft SharePoint experience preferred
Technology saavy (including accuracy and agile/quick learner) with ERP or other proprietary technology databases. Experience with SAP and Successfactors a plus
Proven interpersonal and communication skills with a customer service focus
Strong attention to detail and accuracy in task completion
Interest in working with and/or managing projects, including, time management and organizational skills, with demonstrated ownership and action with tasks and deadlines
Ability to work independently and anticipate needs and questions to complete assigned projects and HR needs
Committed to managing and maintaining confidentiality with HR data and company guidelines

Executive Administrator Resume Examples & Samples

The provision of a high level, professional and confidential personal administrator and executive support service to the Section Head
The provision of an executive support service to the Section’s Deputy Heads in their role as champions for the enhancement of the School’s Learning and Teaching and Research, Innovation and Engagement agendas
Supporting the School Office and Section Head to ensure the professional management of the School’s planned calendar of business and its exciting enhancement agenda
The provision of high-level administration to Section members in support of their individual research, engagement, innovation, scholarship and learning & teaching duties
To act as the first professional point of contact for the Section Head, interpreting and prioritising requests received. The role holder will provide advice and guidance as appropriate and will re-direct queries and relevant requests through to the Section Head if required
To maintain and manage the Section Head’s diary and travel arrangements, where required, arranging appointments for internal and external contacts while ensuring appropriate protected time is maintained in the Section Head’s schedule
To prepare correspondence for the Section Head, ensuring that all such correspondence is processed accurately and in an effective and efficient manner and stored appropriately for ready retrieval
To compile, analyse and interpret data, carrying out independent background investigations into topics and issues as required by the Section Head, preparing and providing management information reports and documentation to the highest standards
To establish and develop administrative systems to ensure the accurate recording of information relevant to the Section
To assist the Section Head with the recording of sickness and holiday absence of Section members
To have administrative involvement in the recruitment, ‘on-boarding’ and induction of new academic staff members to the Section
To be responsible, in conjunction with the Deputy Section Head (Learning and Teaching), for the co-ordination, composition, amendment and distribution the Section’s annual Workload Allocation
Extensive relevant work experience in a substantially similar role
Demonstrable evidence of excellent interpersonal skills and experience of consultation, liaison and negotiation with multiple stakeholders across a wide range of seniorities and job roles to ensure tasks are delivered as planned
Demonstrable evidence of ability to receive, understand, analyse and convey information in a clear, effective and accurate manner, in both oral and written form, including writing briefing papers and update reports
A demonstrated commitment to team work
Proven ability to make independent decisions, and to use initiative and creativity to make judgements, resolve problems and identify and assess practical options and/or solutions
Excellent organisational skills and the ability to effectively manage and prioritise own workload and that of colleagues within specified deadlines
Proven ability to develop networks in order to contribute to long term developments
Highly IT literate and evidence of using all standard Microsoft Office packages and experience in using records management systems, particularly in the production and analysis of Management Information
Commitment to continuous improvement and service delivery enhancement with a demonstrable ability to maintain, develop and enhance office systems to support the operation of agreed processes and procedures, including the maintenance of records
Degree or professional level qualification, or equivalent, or significant experience in a similar role
Relevant work experience within the Higher Education Sector
Experience of servicing meetings and committees and of working within complex committee and/or organisational structures
Fluency in Welsh, written and oral
To take responsibility for the coordination of all administrative work for the Section, working with other professional service colleagues in the School to ensure the delivery of a professional service
To professionally manage Section input to a range of School procedures, liaising with the Head and Deputy Head of Section and other professional service teams as required e.g. in
The management of the Section Initiative Fund,
Meeting the requirements of the rolling REF,
Conducting Asylum and Immigration checks,
Administering the University Teacher and PhD Tutor timesheet processes
To maintain an oversight of all administrative business in the Section, developing and monitoring the annual administrative workplan of the Section, providing advance warning of key activities
To undertake a review of administrative processes and procedures and advise the Deputy School Manager on options for improvement
To support the Deputy School Manager in the implementation of new procedures and systems
To collaborate with others in order to make recommendations for developments of established processes and procedures
To provide effective and professional assistance to Section members with a range of activities in support of their individual research, engagement, innovation, scholarship and learning and teaching duties, including the organisation of meetings, committees and events; the hosting of academic and commercial visitors; preparation and proof-reading of documents; completion of expense forms, booking of travel, purchasing of IT; etc
To act as a communication conduit between the School and the Section, including the dissemination of information to Section members and the compilation of information, such as research returns, from Section members for the School
To provide administrative support to members of the Section’s Research Groups. In particular, to be the first point of contact with a range of external funders and other organisations, assisting in the organisation of internal seminars and other external events and ensuring the maintenance of the contact databases
To convene and service Section Meetings and Away Days preparing agenda and papers, producing and circulating minutes and monitoring actions
4) General
To establish working relationships with key contacts and stakeholders, developing appropriate communication links with internal and external stakeholders
To undertake continuous professional development, acquiring and refining skills and expertise in new or related areas, and to engage with the annual appraisal process and other performance review activities as appropriate
To support the wider activities of the School e.g. servicing School committee meetings and helping at School events e.g. Open Days as required
To ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
To ensure compliance with legal and regulatory requirements in respect of equality and diversity, data protection, copyright and licensing, security, financial and other University policies, procedures and codes as appropriate
To take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at work in accordance with the Health and Safety at Work Act 1974, EC directives and the University’s Safety, Health and Environment Policies and procedures and to cooperate with the University on any legal duties placed on it as the employer
To perform other duties occasionally which are not included above, but which will be consistent with the role

Executive Administrator to Top Executive Resume Examples & Samples

Anticipates and prepares daily schedule of meetings and priorities. Prepares agendas, ensures meetings progress according to schedule and follows up on meeting action items
Organizes, prioritizes and summarizes the content of incoming materials, specially gathered information, special requests and meetings
Anticipates, prepares and compiles materials for conferences and meetings on own initiative
Initiates, establishes and communicates department meetings on behalf senior executives and others as designated. Anticipates, drafts, reviews, and sends correspondence, as needed
Establishes, maintains, and monitors a variety of records and statistical data regarding the administrative services provided. Creates, maintains, updates and reconciles spreadsheets to support reporting and analysis for executive leadership
Organizes, prepares, and reviews reports. Participates in preparing workload and productivity reports, evaluating areas for process improvements, and determining root causes for problems and processing errors by gathering and compiling data; entering data into database programs; evaluating it for patterns or trends; and, generating various management reports
Assists team members with software, hardware, and automation problems, as requested
Uses various software packages, such as word processing, spreadsheets, databases, desktop publishing, to produce, store and retrieve a variety of information and presentations
The candidate must have, at minimum, 5-7 years of direct relevant experience supporting executive-level managers
Government PEO or large-scale acquisition program office administrative support experience is a plus
Bachelor’s Degree in related field such as Business Administration, Economics, Information Technology and/or related Engineering Discipline, Financial Management, Management
A current Customs and Border Protection or Department of Homeland Security Background Investigation is strongly desired
This position requires strong proficiency in Microsoft Office Suite applications
Requires a detail-oriented self-starter experienced in supporting senior Government leaders and other technical/business professionals
Superior customer interface at senior levels of management with excellent oral and written communication skills are critical

Executive Administrator Resume Examples & Samples

Provide confidential and comprehensive administrative support, covering highly sensitive work
Complex diary management
Organise all team travel (flights/hotels/itineraries/visas)
Manage all new joiner IT and Facilities requirements
Manage all IT Service Requests when required
Set up Skype/Telepresence and face to face meetings for all team members
Coordinate records management for the team, maintaining records and filing systems (paper and electronic) ensuring compliance with the Company Records Management Policy
Responsible for creating/receipting and reconciling all purchases via SRM including liaising with the vendor
Responsible for processing and submitting expense claims for team members in a timely manner
Plan workload to anticipate and balance priorities and thus optimising output and contributing to the smooth running of activities
Maintain strong working relationships with all functions

Executive Administrator Resume Examples & Samples

Manage executive’s calendar including meeting set-up, travel arrangements (both international and domestic), preparing meeting agendas, determining and shifting priorities, resolving scheduling conflicts, etc
Act as intermediary for questions and issues before presenting to executive; resolving independently where possible
Design, format and update presentations and non-routine correspondence
May supervise, mentor and/or direct work of other Administrative Assistants, temporary employees and interns
Plan and coordinate department wide meetings and special events including catering, technical equipment set up, awards and recognition, etc
Prepare and process purchase orders, invoices, check requests, expense reports, etc
Prepare and distribute correspondence including memos, organizational charts, phone rosters, contracts, forms, etc
Prepare, update and maintain spreadsheets, databases and reports
Coordinate budget preparation, monitoring, analyzing and reporting
Perform administrative tasks including phone coverage, ordering office supplies, distributing mail, etc
Coordinate and assist with hiring process including scheduling interviews, new hire paperwork, offer letters, etc
Provide support to the senior leadership team as needed

Executive Administrator Resume Examples & Samples

Ownership of executive calendars, schedule appointments including workshops, expense report ownership, documentation in support of MOS standard work, manage calendar interaction with others, and own travel details
Position requires a high degree of accuracy, discretion, confidentiality, diplomacy, excellent telephone etiquette, excellent communication, organizational and planning skills
High level of customer focus with ability to deal effectively with internal and external customers
Assertive, self-motivated, organized, resourceful, team oriented, results oriented and able to handle change and conflict

Executive Administrator Resume Examples & Samples

Works closely and effectively with the Chief of Staff to ensure the Executive Level Team members are well informed of upcoming commitments and responsibilities and assisting in the administrative preparation of meetings appropriately
Manages multiple extremely active calendars, schedule appointments, de-conflict schedules as appropriate and serve as a "gatekeeper” for direct access to the executive
Manages a variety of special projects for the Executive Level Team
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting and/or conveying communications and other tasks that facilitates the Executive Level Team the ability to effectively lead the organization
Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive Level Team updated
Administers a broad variety of administrative tasks for the Executive Level Team to include, taking minutes at key meetings, completing expense reports and purchase requisitions; preparation of correspondence that is sometimes confidential; developing meeting agendas and tracking action items; organizes, prepares and reviews executive reports and presentations; arrange complex travel plans, itineraries, and agendas

Executive Administrator Resume Examples & Samples

Thorough understanding of the accounts payable process. Tasks include: creating Purchase Orders, submitting & tracking invoices and following up on payment status. Must establish a strong relationship with our internal accounting department. Coupa software knowledge a plus
Manage and maintain executive’s schedule and appointments. Administer complex and heavy calendaring, ensuring all appointments are scheduled accordingly and reserved in a timely manner. Schedule and update weekly staff meetings, 1:1s, customer meetings and other internal and external meetings accordingly and as requested. Familiarity with WebEx a plus
Heavily assist Corporate Events team with various programs including Trade Shows, User Conferences, and evening on-site functions. 10% travel and the ability to work off hours required
Proactively performs walk-throughs of the corporate marketing areas: submits all facility requests, ensures all common areas are organized, preps office/cubicles for new hires and maintains all equipment in working order
Applies extensive knowledge of the job skills, company policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways
Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions
Work is completed with minimal supervision and assignments may be completed without established procedures
May work on special projects at the direction of the direct supervisor

Executive Administrator, GI Resume Examples & Samples

Provide high level administrative support to directors and senior managers including timely, courteous response to all requests and inquiries. Maintain appropriate levels of confidentiality including staff personnel/salary issues, process items requiring approval, route documents for distribution, compose correspondence, manage confidential filing and faxing; process incoming mail, correspondence and email as requested for priority and distribution or follow-up
Facilitate contact between directors and senior managers with other individuals. Act as liaison with internal departments and parties outside of Promega to coordinate internal, external and Customer Experience (CuE) meetings, and any other customer related issues
Manage director’s Outlook calendar by ensuring priority meetings are scheduled and attended; look for opportunities to make the most efficient use of time and accept or decline meetings as appropriate. Provide the necessary documentation and support materials for all parties attending meetings
Compose, edit, compile and distribute agreements, reports and documents. Attend meetings, provide input, document notes and action items, and summarize, prioritize and distribute that information as requested. Provide support for team meetings and trainings
Provide information for and assist with setting up and running conference calls, LifeSize video calls and team webinars as needed
Provide Support for Tech Tours including assembly and shipment of folders and materials pre-event. Responsible for post-event follow-up including
Coordinate travel for director and any team member as requested, including but not limited to make all necessary arrangements for flights, hotels, meetings or registrations, including CuE visitors to Promega. Submit Travel Approval forms on behalf of director
Input all travel expenses for director and senior managers; review and approve direct reports expense reports; track all departmental expenses in BOBJ and work with director and senior managers as needed to manage expense against forecast; work with director and senior managers on annual expense forecasting
Understand and comply with ethical, legal, and regulatory requirements applicable to our business
Occasional travel to support team and/or customer events. Less than 10%
Associate degree in an administrative field or equivalent
Minimum 7-10 years' experience in an office environment, with at least 2 years supporting senior level staff
Excellent organizational skills to effectively prioritize duties and responsibilities
Solid verbal, written, and grammatical skills including telephone etiquette. Strong attention to detail
Demonstrated tact and independence in handling internal and external contacts
Excellent computer skills including electronic mail, calendar, word processing, spreadsheet, databases and network environment
Ability to work independently as well as in a group setting
Ability to make decisions, as well as exercise judgment and discretion in daily and administrative tasks
Proven ability to multi-task, work in a fast-paced, dynamic environment, can embrace change, and handle stress/pressures of the job in a tactful, professional manner
Previous experience with MS Outlook, Excel, Word, PowerPoint and SharePoint
Previous experience working in a corporate setting in a high-tech, global environment
Knowledge of scientific and business terminology
Ability to move boxes or items weighing up to 30 lbs

Senior Executive Administrator Fairfax Ptoc Resume Examples & Samples

Serves as the primary liaison between the designated Senior Executive (SE) and other Senior Executive managers, other managers, and staff
Maintains an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operations
Maintains a schedule of appointments that involves determining the importance of the issues for each meeting and following protocol procedures for contacting principals
Assists and relieves the assigned SE of a variety of complex executive office support functions involving contact and exposure to highly critical, sensitive, and confidential information
Prepares for visitors by initiating or passing any needed security clearances and escorts visitors as needed
Disseminates the executive’s schedule to appropriate staff and acts as liaison between the Senior Executive and others
Summarizes lengthy correspondence, highlighting key issues, topics or sentences; follows up to ensure proper and timely action taken as needed

Executive Administrator Resume Examples & Samples

Where necessary assisting managers with personal matters to relieve pressure in particular those employees who are in the UK on International Assignment status
Maintain / gate keep calendars for managers and organise meetings
Arrange induction programmes and all essential ‘first day start’ items for new members of staff and end market visitors
Develop engaging and dynamic presentations with minimal guidance
Prepare professional and appropriate copies of confidential pre reads for all market visits / Team meetings as required – distribute accordingly Arrange Conferences / Leadership Team meetings for Reg HoF / Reg Director, ownership from start to finish and keeping a close eye on cost ensuring budgets are adhered to
Plan workload to anticipate and balance priorities thus optimising output and contributing to the smooth running of activities

Executive Administrator Resume Examples & Samples

Requires in-depth knowledge of company operations, policies, and procedures
Manages hectic and complex calendars - coordinating internal and external meetings in multiple time zones
Communicates routinely to direct reports to ensure transparency and communication within the team
Builds cross-functional relationships with management and assistants in other departments
Organizes onsite/offsite events
Prepares expense reports and purchase requisitions
Coordinates both domestic and international travel arrangements
Works on problems of diverse scope where analysis of data is required

Senior Executive Administrator Assistante ITS Resume Examples & Samples

25% Manage complex calendar for Executive Vice President and other senior leadership . Coordinate international travel and process expense reports Organize and maintain logistics of complex international business travel, incorporating visa processing for US and foreign nationals, and expense reporting
25% Plans and executes complex global meetings for Global ITS leadership team, Quarterly Region Business Reviews, and Talent Reviews This includes balance amongst other key business meetings such as Board of Directors Meetings, Mondelēz International Leadership Team (MLT), Mondelēz International Leadership Council (MLC), Analyst Meetings, etc. Responsibilities include securing meeting rooms, developing invitations and communications with attendees, coordinating written materials, and other related tasks. Schedule and manage on-site, off-site and virtual meetings across international time zones, using the latest technology. Including, but not limited to, team meetings, business partner events, virtual town halls with over 800 participants
25% Complete non-routine, complex projects, assignments which may include creating spreadsheets, databases or other confidential documents. Independently identifies and initiates process improvement areas across department, site or function with limited direction Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Requires daily contact with all levels of management, often dealing with confidential information
25% Provide administrative, clerical, and technical support to the ITS Department. Assist with printing, filing, supply orders, business card orders, and inventory maintenance, distribution of mail, composing of memos, researching and helping to create presentations, formatting and editing documents, and all other duties as requested
5 or more years of experience in an Executive Administrative Assistant or Coordinator capacity
5 or more years of experience with Microsoft Office Applications ( Excel, Word, PowerPoint)
Demonstrated Ability to interact with all levels within and outside of the company
Demonstrated ability to maintain confidentiality
Experience handling multiple projects simultaneously
Strong problem solving skills with the ability to identify issues
Commitment to detail within a fast-paced environment

Executive Administrator Resume Examples & Samples

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Represents the executive by attending meetings in the executive's absence; speaking for the executive
Maintains customer confidence and protects operations by keeping information confidential
Completes projects by assigning work to clerical staff; following up on results
10+ years as an executive administrator
5+ years experience serving government clients
DOE/DOD experience preferred
High proficiency in Microsoft Office products

Executive Administrator Resume Examples & Samples

A positive attitude to dealing with people including staff, clients and suppliers at all levels
Ability to effectively communicate by telephone, face to face, email and written, and the ability to work within a team
An excellent telephone manner and strong interpersonal skills
Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets
Ability to use email and Internet applications
Well-developed organization and time management skills, and the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands
Ability to work independently, including maintaining filing systems, databases and straightforward diary management
Ability to engender and maintain trust and confidentiality in the provision of administration support

Executive Administrator, Senior Resume Examples & Samples

Under minimal supervision, provide onsite administrative support and coordination to a complex multifaceted office. Execute the administrative and clerical functions of assigned projects or tasks
Provide administrative and business management support to senior leaders while demonstrating excellent business communication skills and utmost professionalism at all times
Communicate and coordinate schedules, meetings, deliverables, and staff packages with the support staffs for DoD and IC senior executives
Coordinate and complete administrative security activities to include Visit Access Requests, Program Access Requests, requests for new employee in-processing (badges, network accounts, etc.), classified document accountability and control, etc
Coordinate external visitors’ access to DoD office spaces and escort visitors to and from the visitor center as necessary (sometimes on a daily basis)
Coordinate office staff access to various federal government facilities in the NCR and CONUS, including logistics and security clearance passing
Provide support to office leadership to include calendar management, travel arrangements, expense reports, telephone messages, etc
Perform as the office’s correspondence point of contact for external taskings from stakeholder organizations. This will include facilitating office staff package creation, transmission, tracking, completion, and archiving
Establish an organizational system for and maintain office records and files, collect time sheets and other personnel records or paperwork for processing
Able to understand the day-to-day operational needs of customers, identify moderately complex business processes, and propose solutions that meet user needs
Support office staff in coordinating meeting logistics, including but not limited to meeting spaces, audio-visual presentation capability, VTC and conference call arrangements
Order and maintain necessary office supplies for staff of approximately seven personnel
Executive Administration Experience (minimum 5-7 years)
Excellent communications and writing skills
Familiarity with DoD, to include the organization, and structure of the Military Departments, the Unified Commands, the Joint Staff, the Combat Support Agencies, and the Defense Agencies. Additionally, familiar with the Intelligence Community, its members, and organization
Familiarity with U.S. Government agency wide staffing and tracking systems
Familiarity with administrative personnel, physical, and information security policies and RESPONSIBILITIES as outlined in specific directives and instructions for DoD classified programs

Executive Administrator to the CEO Resume Examples & Samples

Bachelor’s degree required (majors in Psychology, Finance or Communications preferred) Minimum 8 years’ experience supporting at an executive level, preferably supporting the CEO
Has some knowledge of P&Ls and strategic planning process
Team player with a customer service attitude and a track record of initiative in taking on additional responsibilities with a strong commitment and demonstrated ability to improve processes
Exceptional verbal and written communication skills exhibiting discretion, professionalism and confidentiality is crucial. They will be primarily responsible for executive presentation coordination
Proven organization and problem solving skills with a high attention to detail
Manage multiple tasks in a fast-paced and rapidly changing environment
Flexibility with hours and a strong work ethic
Self-starter who is highly motivated with the ability to work independently and as part of a team
Demonstrated expertise in Advanced PPT, Prezi, Excel, Visio, video editing/embedding, Word, Outlook
Experience working with executives and handling sensitive/ confidential information
Bachelor’s degree required (examples of majors: Business, Finance or Communications). Extensive admin support, and minimum 5 years’ experience supporting at an executive level. Prior experience supporting the C-Suite is required; Prior experience supporting CEO preferred

Executive Administrator Resume Examples & Samples

Own executive's calendar by planning and scheduling meetings, conferences, teleconferences, and travel
Organize and prioritize incoming calendar requests to aid in planning schedules
Answer phone and review voicemail. Takes message or field/answer all routine and non-routine questions
Drives and manages staff meetings (distribute agenda, capture meeting decisions, actions, notes)
Prepares standard charts, communications, reports and presentations by collecting and analyzing information
Owns key administrative tasks such as: expense report reconciliation/submissions, system data entry for new hires, etc
Excellent organizational skills and ability to handle stress
Good communication skills; pleasant and professional phone demeanor
Positive “can do” attitude
5-7 years administrative experience
Strong understanding of the need for discretion and the confidential handling of company information
Excellent knowledge of software including Outlook, Excel, Word, and PowerPoint

Executive Administrator Resume Examples & Samples

Provide help line for all guest and staff related concerns
Act as frontline contact for all Hotel queries, internal and external
Assist Operations Manager in receiving and sending all client material pre- and post-conference; ensure storage is tidy and controlled
Monitor out of order rooms and dispatch all reactive maintenance requests
Ensure high levels of communication are maintained between all hotel departments
Prepare all month- and year-end accruals as well as follow up on all outstanding purchase orders
Ensure purchasing and invoicing system is up-to-date by preparing purchase orders for signature, placing all supply orders to vendors/contractors, and consolidating month end purchase ledger IAW unified system of accounts
Consolidate weekly departmental payroll within agreed budgets and attend payroll meetings as required
Responding to any social media comments such as Trip Advisor in a timely manner
Ensure staffing levels cover business demands
Comply with hotel security, fire regulations and all health and safety legislation
Be environmentally aware
Excellent leadership skills
Accountable and resilient
Committed to delivering high levels of customer service

Executive Administrator, Ancillary Services Resume Examples & Samples

Experience in Lean Six Sigma as an improvement methodology
Leadership experience in an academic medical center environment
Strong management experience in healthcare administration with emphasis on management -of ancillary services and regulatory compliance in assigned areas
Strong planning, financial and analytical skills to provide effective leadership for assigned areas
Clinical License (e.g. CLS, ARRT, RT, Pharm.D etc.) Preferred
Fire and Safety Certification. If no card upon hire, one must be obtained within 30 days of hire, and maintained by renewal before expiration date

Executive Administrator Resume Examples & Samples

Provide every aspect of secretarial & administrative support to VP
Extensive travel arrangements (including but not limited to: flight and hotel reservations, travel visa and visa letter preparation, car rental / ground transport arrangement)
Meetings Arrangement (Local & Overseas)
Teleconference Arrangement
CONCUR Expense Claims Submission and tracking
Ariba and other internal system/process orders and tasks
Preparation / Collation of Presentation and Meeting Materials
Calendar Management to VP
Shared Admin Duties (including but not limited to: ordering stationery supplies)
Managing with Corporate Events, including Town Hall
Visitors’ Hospitality
Support the onboarding and clearance process for new hires
Support ad-hoc tasks as assigned

Executive Administrator Resume Examples & Samples

Increases the efficiency of the executive through management of both professional and personal matters
Builds file structures to enable rapid access to project details for top executives from anywhere in the world using cloud technology or similar tools
Manages complex global calendars, key events, travel planning including visa management and communications
Screens and responds to incoming calls; assesses the situation and determines best use of a leader’s time and handles request accordingly
Manages meeting logistics for events such as board meetings, internal company meetings and conference calls, and external meetings using video, audio and web software for global accessibility
Manages travel - book domestic/international air, hotel and car reservations, logistics/venues and creates detailed itineraries
Ensures expense reports and purchase orders are completed accurately, within budget limits and approved in the system
Acts as liaison between internal employees/executives/customers/analysts and acts as an ambassador for our leader’ dynamic personal brands
Maintains the company’s positive image through all forms of internal and external interaction – in writing, on the phone, and in person
Manages complex projects, requiring inputs from multiple sources, ensuring the timely completion of work at a very high standard of quality
Attributes that will help you in this role
Tech savvy with a thirst to advance technical and social media skills
Curiosity about the global business environment or personal experience travelling internationally
Resiliency, resourcefulness and a drive for excellence and faces challenges with a calm demeanor
Solid organizational skills with a laser-focused eye for detail
Impeccable written and oral communication skills and a polished personal brand
Willingness to work in an open office environment with a casual dress code
Ability to work in a fast-paced environment, communicating actively and clearly with executives in the three minutes between one conference call and the next
Flexible and able to multitask, switch priorities as needed within a collaborative environment
Sees the personal and professional support model as an efficiency tool for the executive and not a ‘traditional’ assistant model
Enjoy working on a team where meritocracy is valued and each member acts like an owner – where no task is too small or too big
Exposure to global project work or service orientation - in school or professional, or supporting a global executive or as a Project Manager or Analyst in support of a global team
Experience in a fast-paced office environment working with senior executives who routinely navigate a packed meeting and travel schedule at lightning speed
Developed technical skills across the full Microsoft Office portfolio (Word, PowerPoint, Excel). Other tools such as SAP, SharePoint, Visio, OneNote strongly preferred
Utilized smart phones or tablet technology to drive global communication efficiencies for a team
Proven support for highly confidential matters

Executive Administrator Resume Examples & Samples

2+ years of experience in the DoD, supporting senior leadership
2+ years of experience with providing executive administrative support to senior leaders
Experience with Microsoft PowerPoint and Word at an expert level
Knowledge of DoD organization and culture
Experience with DoD OSD AT&L

100

Executive Administrator Resume Examples & Samples

A lot of initiative- You enjoy working on complex assignments with a team or by yourself to get things done
You enjoy working with other people- You believe that a high functioning team is critical to success. You enjoy reaching out and building productive working relationships with people across all levels
You know how to prioritize and can create your own to-do lists
You are comfortable working independently to determine methods and procedures on new assignments but you’re ready to seek clarity when an obstacle is in your way

101

Lead Executive Administrator Resume Examples & Samples

Manage obligations of multiple Executives, including but not limited to
Scheduling appointments/meetings both internally and externally
Handling all related logistics of travel and transportation (domestic and international) for key executives, and ensure that all required travel documents are obtained - all while effectively managing costs
Overseeing any and all tasks to help improve time management and efficiency
Work with executive team on corporate communications, agenda planning, logistics and execution of action items
Plan and execute various local and global meetings and events including board and advisory board meetings
Provide detailed information and resources in preparation for meetings
Coordinate a large volume of communications including calls, taking messages, and re-directing to the appropriate person
Handle any email monitoring/organization as directed by the respective Executive's preference
Proactively anticipate any needs that may arise to properly support the executive team
Manage and mentor the Executive Assistant(s) on the administrative team
Coordinate lunches for Executive Staff as needed/requested
Assign and monitor clerical responsibilities and tasks among the administrative team
Allocate available resources to enable successful performance of tasks
Coordinate office staff activities to ensure maximum efficiency
Uphold the highest level of security, integrity and confidentiality of data
Endorse the adherence to office policies and procedures set by the administrative staff
Review and approve office supply acquisitions made by the office manage and executive assistants
Maintain a safe and secure working environment

102

Senior Executive Administrator Resume Examples & Samples

Supports executive level management for the Molecular Diagnostics Business Group with a variety of advanced and complex administrative and business support activities including but not limited to scheduling and coordination of onsite/offsite meetings, managing complex schedules, domestic and international travel itineraries, and channeling communication to appropriate parties
Represents themselves in a highly polished and professional manner, supporting the Molecular Diagnostics Business Group as a key liaison to other executive leaders both internal and external to Roche by fostering and maintaining effective relationships with high level internal and external stakeholders
Exercises considerable discretion, judgment and latitude in handling highly confidential business matters
Provides partnering and support in processing of contracts, purchase orders and manages training compliance for the business department
Demonstrates critical thinking to predict possible outcomes and seeks counsel to avoid downstream impact
Manages budget along with understanding of Financial Data (budgets, spreadsheet, and basic calculations)
Leads, manages and oversees the development and/or delivery of administrative services training materials and tools; manages the onboarding and training plans for department administrative assistants
Ability to drive process improvement best practice initiatives across the Business group; proactively seeks opportunities to improve organizational effectiveness
Excellent verbal communication skills – able to professionally communicate at all levels of the organization
Excellent written communication skills – can draft memorandums or emails from direction notes with attention to detail
Manages organizational policy deployment and adherence

103

Executive Administrator Resume Examples & Samples

Maintain direction of the National Reconnaissance Office (D/NRO’s) Pentagon office/suite and facilitate NRO Senior Leaders seamless access to the Pentagon
Prepare correspondence and rad ahead materials, manage meetings schedules / conference calls, and coordinate visit requests
Manage Pentagon office by improving and organizing office operations and procedures in support Mission Integration Directorate (MID) security, Secretary of the Air Force Administrative Assistant (SAF/AA) and NRO
Support Directorate and office level executive assistants and military assistants for timely execution of tasking
Provide oversight for facility / Information Technology (IT) infrastructure at the NRO’s Pentagon suite, including managing all office suite computer/ telecommunication/ network/IT equipment
Manage the Pentagon suite of conference room with a variety of diverse network connections, polycom and secure Video Teleconference (VTC) as well as providing backup support to the Pentagon suite’s Administrative Assistant
Minimum of 10 years’ experience and a thorough understanding of administrative processes and familiarity with DoD office communications / IT equipment is required
Must be very responsive to tasking and able to work well independently and in groups
Minimum of 5+ years NRO experience is highly desired

104

Executive Administrator Resume Examples & Samples

Proactively coordinate and engage with leadership in planning and managing calendars, events, and activities
Tracking and helping drive completion of key deliverables and regular following up on outstanding items
Acting as a liaison for direct reports
Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering, space management, and fun activities)
Managing leadership travel
Lead the planning of events
This position will work with other assistants throughout the Amazon Devices team and across the rest of the company
Ability to manage multiple priorities and tasks concurrently
3+years of experience assisting at the executive level
Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint and Visio
Ability to handle confidential information with discretion, and deal with professionals inside and outside the company

105

Executive Administrator, Senior Resume Examples & Samples

Under minimal supervision, provide onsite administrative support and coordination to a complex multifaceted management team
Execute the administrative and clerical functions of assigned projects or tasks
Communicate and coordinate schedules, meetings, materials, and logistics with HSG staff, business group staff and support organizations
Coordinate external visitors’ access to CACI office spaces and escort visitors to and from the meeting locations, as necessary
Coordinate office staff access to various CACI facilities in the DC area
Perform as the office’s point of contact for monthly program and financial reviews, to ensure briefing materials are prepared and distributed on time, then uploaded to the group’s SharePoint site and classified correctly
Establish and maintain an organizational system for and maintain office records and files
Able to understand the day-to-day operational needs of customers, identify and execute moderately complex business processes, and propose solutions that meet user needs
Support office staff in coordinating meeting logistics, including but not limited to meeting spaces, audio-visual presentation capability, on-line meetings and conference calls
Order and maintain necessary office supplies for senior leaders in the group
Coordinate and complete human resources on-boarding functions, in conjunction with CACI Recruiting and HR, as needed
Executive administration experience (minimum of 5 years)
Ability to consistently complete tasks independently, on time and with quality
Familiarity with government contracting, including organization and support functions
Familiarity with business systems for telecommunications, email, file management, process workflow, time and expense management and logistics
Familiarity with executive-level communication, collaboration and coordination

106

Executive Administrator Resume Examples & Samples

Supporting office and administrative functions for Executive Vice President/COO, and Senior VP of Human Resources
Preparing presentations; including research, data mining, coordination, composing, and design/layout
Coordinating and arranging travel schedules, calendars, meetings, and events
Documentation of meeting results, recording notes, follow-ups, etc
Document Management; developing, providing, and retaining reports and queries as required
Provide related support in areas as assigned

107

Specialist, / Iv-executive Administrator Resume Examples & Samples

Coordinate executive communications, including taking calls, scheduling meetings, responding to emails and interfacing with clients
Prepare multiple levels of documentation – emails, letters, reports, summaries, marketing/business development documentation, proposal documentation, other
Prepare internal and external corporate documents for team members and client partners
Make domestic and foreign travel arrangements, prepare itineraries, prepare and compile travel expenses, and maintain all travel records
Arrange corporate meetings and large events
Maintain an organized filing system of electronic documents
Uphold a strict level of discretion and confidentiality
Develop and sustain a level of professionalism among staff and clientele
Administer and process timesheets, invoices, expense reimbursements, etc
Provide support to business development/marketing and proposal coordinators
Collaborate with managers and engineers to ensure proposals are accurate, visually engaging, and highly compelling
Develop PowerPoint presentations for business meetings and conferences in a collaborative environment
Format reports and review documents for completeness, spelling and grammatical correctness
Type and edit dictation, and issue documentation, on technical and confidential matters from the executive or executive team member(s)
Check mail and send out packages by USPS, UPS and FedEx online system
Provide project document control
Manage multiple priorities within large teams
Bachelor’s degree in Business, Marketing, Communications, or related field
Minimum of seven years of experience in disciplines stated above
Advanced Microsoft Office and Adobe or Bluebeam skills
Advanced experience in Word (expert level in Word formatting), Excel and PowerPoint
Skilled in Adobe InDesign preferred
Proficiency in collaboration and delegation of duties
Strong organizational, coordination and problem-solving skills with advanced multi-tasking abilities
Flexibility, high level of competency, ability to maintain composure with changing priorities
Experience with C-level executives
Basic engineering and construction terminology as it relates to the clerical activities – oil and gas experience preferred
Superior technical writing and proofreading skills
Ability to multi-task, be highly organized, detail oriented and flexible in order to adjust quickly to changing priorities in a fast-paced environment
Attention to accuracy and thoroughness
Friendly and professional demeanor

108

Executive Administrator Resume Examples & Samples

Provide training of current and emerging tools and methods
Plan for continued operations
Provide travel support using the DoD DTS system
Coordinate travel requirements to include local, CONUS and international destinations
Support the changes to travel and assist in any required pre-travel clearance and approvals in a timely manner
Deliver unclassified and classified taskers, messages, incoming mail, and pick-up any outgoing correspondence and transport it to the appropriate distribution points
Sort and deliver incoming and outgoing unclassified and classified mail to include special messages (cables)
Support any office security requirements including document management
Manage resources to include equipment required in the office
Assist in developing special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements
Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures such as seating arrangements and security verification
At least 4 years of direct administrative support experience and a Headquarters or Executive level DoD office, two years of which supporting high level military or civilian officials
At least two years of experience with the office of the Secretary of Defense, or equivalent office
Ability to use DoD travel, correspondence, workflow and other administrative tools
Proficient in the Microsoft Office suite
College degree highly desired
An active DoD badge

109

Executive Administrator Resume Examples & Samples

Minimum of 5 years of executive level or senior management support
Proven ability to work independently and make sound judgments on a day-to-day basis regarding assigned and ad hoc duties with very limited or absence of direction from the Executive
Ability to discern and communicate with the highest level of tact and diplomacy, both verbally and in writing to members of the Board of Directors, the Executive Committee, other senior leaders of FTI, industry and government officials, analysts, FTI clients and all levels of the organization
Ability to partner with the Executive to understand nuances, appropriate protocol and specific preferences of the Executive, and execute on the level of support required/expected
Ability to follow complex written and verbal instruction
Strong interpersonal skills required to persuade and build consensus and cooperation
Ability to work under time constraints and be available as needed
Top level detail, organizational, and analytical skills required as the nature of the Executive’s position leaves little room for error
Ability to handle the highest level of confidential issues with the utmost sensitivity
Experience supporting C-Level Executives and/or Senior Management within consulting/professional services, financial services or a law firm
Experience in marketing and/or event planning is preferred
Extremely proficient in Microsoft Office application (Excel, Word, PowerPoint and Outlook)

110

Executive Administrator Resume Examples & Samples

Bachelors Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / ten years of experience / seven years in a management capacity OR
Bachelors Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / FMR Program Graduate / eight years of experience / seven years in a management capacity OR
Masters Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / eight years of experience / seven years in a management capacity OR
Masters Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / Fellowship Program Graduate / eight years of experience /seven years in a management capacity
Experience in health care setting, emphasizing accounting systems, knowledge of third party billing and reimbursement mechanisms, grant and contract administration, financial reporting, internal controls, operational management, information systems, and business planning are required. -
Ability to work collaboratively with physicians, staff, CEO, CFO, corporate, university, hospital administration, and other senior leadership
Knowledge of applicable federal, state, and local laws as they pertain to physician BU management, preferred
Prior experience in an academic medical setting, preferred
Prior experience in specialty administration, preferred

111

Executive Administrator Senior Resume Examples & Samples

Typically requires a high school degree or equivalent, and five to six years of related experience in a technical/professional environment
Position requires superior administrative and organizational skills
Ability to work on a computer for long periods and communicate with individuals by telephone, email and face to face
Ability to create a wide variety of documents (often complex) such as reports, spreadsheets, presentations that require expert knowledge of several software programs; often composes first drafts of documents
Ability to respond to requests, distribute correspondence, circulate information, etc., to other staff as needed, including senior staff
Ability to identify a problem, dissect the problem so that it is fully understood, examine all options pertaining to solutions, set up a system of strategies and objectives to solve the problem and finally put the plan into effect and monitor its progress

112

Executive Administrator Resume Examples & Samples

Screen telephone calls, route to appropriate people and take messages promptly and efficiently
Schedule and confirm travel, meetings, appointments and conference arrangements
Maintain budget on a periodic basis
Process invoices in order to maintain an accurate and timely monitor and control system
Type, prepare, format and distribute memos and correspondence
Handle confidential matters of Executive management or President
Prepare reports, documents and presentation materials
Open, sort and distribute mail
Establish and maintain department files and logs
Prioritize and manage multiple projects and follow through in a timely manner

113

Executive Administrator Resume Examples & Samples

2+ years of experience in a professional work environment
Experience with using various devices, including a personal computer and electronic typewriter
Experience as a typist
Knowledge of various software types, including spreadsheets, word processing, and graphics, databases, and the various functions and features of several programs in each category
Knowledge of terminology unfamiliar to the organization, including agency and installation acronyms and administrative, industrial, engineering, and related terminology
Knowledge of subject matter filing, receptionist duties, and other general clerical practices and operations of the office
Knowledge of various forms and formats required to complete administrative requirements
Active TS/SCI clearance

114

Executive Administrator Resume Examples & Samples

Business and Commercial Acumen
Data Analysis and Modelling
Financial Analysis
Dunnhumby Capabilities and Solutions
Work as a team with others
Identify opportunities
Identify personal priorities

115

Executive Administrator, Shanghai, LEG, HTS Resume Examples & Samples

Provides Senior leaders with high level administrative and business support
Arrange travel flights bookings and itinerary, visa application
Process Concur expenses claim, EBP payment and other regular administrative spending and filing
Coordinate and work in team about HON senior executives’ visits, and high level customer visits with the admin
Assist on special projects’ logistics coordination – like workshop, events/conferences
Process and filing of operational expenses, track payment and receiving, order of office stationery and supplies

116

Adtsc Executive Administrator Resume Examples & Samples

Experience with LANL Lab-wide systems (Oracle, Time and Labor, Concur, Foreign Travel)
Experience with procurement/DPR responsibilities (iProcurement, P-card)
Experience with foreign and domestic travel arrangements and reimbursements
Experience with and knowledge of the Laboratory’s visitor and guest programs
Experience with LANL’s foreign national hosting and hiring requirements
Experience organizing meetings on behalf of manager
Ability to obtain a DOE "Q" Clearance, which normally requires U.S. Citizenship

117

Executive Administrator Resume Examples & Samples

Demonstrated experience supporting executive-level individuals
Demonstrated ability to communicate with external constituencies on behalf of executives, to support the cultivation of external relationships, and to provide a bridge for smooth communication between executives and outside constituencies
Demonstrated ability to establish priorities, manage shifting priorities, handle multiple deadlines in a fast-paced environment
Demonstrated ability to handle sensitive issues and maintain confidentiality
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact
Contextual understanding of SAVP and AVP role within the university framework
Excellent verbal and written communication skills, including editing and proofreading
Demonstrated solid planning and organizational skills and attention to detail
Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies
Advanced computer skills and demonstrated experience with office software and email applications, including Microsoft Office
Knowledge of Stanford University systems
Five years of relevant experience

118

Executive Administrator Resume Examples & Samples

Produce reports, presentations and briefs, compile and submit executive expense report and monitor reimbursement
Establish and maintain executive’s files in a complete and orderly manner, ensuring retention of all required materials
Associate’s Degree
Three (3) years of executive administrative support experience
Bachelor’s degree in business, management or related field
Able to acquire and utilize a thorough knowledge of organization policies, practices and operations to perform required administrative details, including meeting planning, responding to non-routine inquiries, and gathering background information for sensitive or confidential reports
Strong Microsoft office skills

119

Executive Administrator Resume Examples & Samples

Strong customer and partner orientation and an engaged team player, strong oral and written communication skills and an ability to handle multiple priorities in a very dynamic environment. The candidate should have the ability to use sound judgment and decision-making abilities in resolving complex problems, and the professional ability to manage sensitive, confidential information discretely
Should be self-motivated to independently set and meet deadlines and understands goals and demands on the team and anticipates/initiates action, prioritizes tasks to meet deadlines, assumes ownership of department initiatives, ability to anticipate needs, and effective teamwork
At least 8 years relevant experience
Ability to manage calendars, perform complex domestic and international travel and meeting coordination, and demonstrated excellence in event planning and coordination, expertise in Intel online tools such as travel & expense tools, video collaboration and purchasing and be proficient in Windows office products such as Word, Lync, PowerPoint, Excel and SharePoint

120

Executive Administrator Resume Examples & Samples

Support the President to be effective and efficient in his/her duties by providing a wide range of administrative and operational support. Assist the President in making key decisions by ensuring materials, reports, and presentations for internal and external meetings are ready and efficient. Partner with the President to understand appropriate protocol and preferences
Prepare and facilitate effective business and management meetings by ensuring appropriate meeting space is ready, preparing meeting materials and coordinating issues and actions for discussion and resolution. Responsible for tracking actions and meeting minutes
Coordinate and track key corporate initiatives, projects, and events
Develop work plans and make suggestions regarding timelines and resources when appropriate
Work with the leadership team to track and communicate projects, initiatives, actions and issues to the President
Develop effective relationships and work collaboratively across the Group’s business units and management and support staff on a variety of issues and matters
Anticipate potential issues and problems which could impact the President and business and coordinate solutions
Develop draft communications and press releases for internal purposes and external customers
Manage several executive assistants and facilities administrator ensuring the staff is adequately trained; coordinating workloads, priorities, and schedules to ensure timely and effective completion of work; and monitoring and evaluating staff performance
Proactively identify and resolve a variety of issues and ensure follow-through to successfully complete work and projects related to business operations, administration and facility management
Act as a point of contact on behalf of the President
Perform all other position related duties as assigned or requested
Set the example by championing safe work policies and procedures and ensure full participation and compliance of all direct reports
Set safety performance expectations and coach employees to achieve target results
Take the lead on all program safety initiatives and encourage all employees to get involved
Investigate all incidents, including near misses to determine causes and effective corrective actions
Safety Trained Supervisor (STS) professional safety certification from the Board of Certified Safety Professionals is expected. For new managers and supervisors without STS certification, certification should be completed within 6 months of hire date

121

Executive Administrator Resume Examples & Samples

Must have current Secret clearance with the ability to obtain a TS/SCI
Understanding of etiquette and business-to-business interactions
TS clearance with SCI eligibility (read-on for access to SCI within past 24 months)
Completion of advanced professional military education (e.g., Army School of Advanced Military Studies or equivalent, Joint Advanced Warfighting School, Naval Postgraduate School Defense Analysis Program)
Experience in private industry, non-governmental organizations (NGO), and Other Governmental Organizations (OGO) desired

122

Executive Administrator Resume Examples & Samples

Travel planning and coordination
File (paper and electronic) maintenance and organization
Presentation development and editing
Create and manage expense reports
Compose letters, reports, emails, proposals, as needed
Mail, phone lists, schedule meetings, process invoices, set up vendors, set up new hire computers and work stations, etc
College degree preferred with 5-7 years’ experience supporting executives
Experience in real estate, commercial, property management, construction or home building industry preferred, but not required
Office management experience a plus
Exemplary written and verbal communication skills
Ability to maintain confidential and proprietary information and data
Proactive – anticipates needs and takes action

123

Aons-pnt Executive Administrator Resume Examples & Samples

Provide Information/Knowledge Management, technical and executive administrative services to the Office of the Director, AONS Directorate
Provide classified and unclassified administrative support to the Director, Deputy Director and Executive Officer, to include telephone, e-mail, video teleconference, correspondence, calendar management, visitor reception/escort and meeting planning, and execution support
Provide daily support of AAIC Staff Action Management and Control Office (SACO) by maintaining and releasing a daily status of actions/reports to divisional leadership providing situational awareness of pending work and associated time horizons for meeting external suspense
Compose correspondence, review incoming correspondence, publications, regulations and directives, and notify applicable Division Chiefs
Respond to requests for information concerning organization functions
Review correspondence, reports and other documentations prepared for signature and/or concurrence of the Director for conformance with regulations, grammar, format, and special policies of the office
Coordinate Staff Actions in the HQDA staff action control system for the AONS Directorate
C onsolidate Division level input for Directorate actions tasks into a cohesive response while leveraging workforce expertise to the maximum extent possible
Maintain the Directorate tasking system by proficiently using Microsoft Enterprise SharePoint
Provide support to the Army’s Strategic Management System (SMS) and aggregate data input into structured, cohesive and relevant format and prepare the Directorate leadership representative for the monthly/periodic CIO/G-6 SMS performance meeting
Track training completion dates, monitor training requirements assigned to the Directorate and alert Directorate Leadership to the mandatory and optional training opportunities
Proficient with Microsoft Office to include MS SharePoint
Working knowledge of the duties of the Staff Action Control Officer
Working knowledge of staff action tracking systems to include but not limited to SACCP, CATMS, HQDA tracker and TMT

124

Executive Administrator Resume Examples & Samples

High School Diploma, GED or local equivalent
2 years executive administrative experience
Disciplined adherence to confidential protocols and procedures
Excellent interpersonal, verbal and written communications skills including strong grammatical skills
Experience in keeping meeting minutes and action items for busy executives in a variety of internal and customer facing meetings
Calendar and meeting management
Flexibility to work in a fast-paced ever-changing environment
Willingness to work in a team-oriented manner
Experience with budget management
Proficiency with PowerPoint, Visio, Excel, Acrobat
Experience with a technology or healthcare firm
Customer service experience in the hospitality field
Experience in supporting international teams / activities

Download Executive Administrator Resume Sample as Image file

Related Job Titles

Executive Admin Resume Sample

Business Administrator Resume Sample

Department Administrator Resume Sample

Executive VP Resume Sample

Solutions Executive Resume Sample

Market Executive Resume Sample

Digital Executive Resume Sample

Bank Executive Resume Sample

Quality Executive Resume Sample

Executive Search Resume Sample

Administrator Business Resume Sample

Executive, Senior Executive Resume Sample

Browse More

Executive Administrator Resume Samples

The Guide To Resume Tailoring

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Resume Builder

15 Executive Administrator resume templates

Read our complete resume writing guides

How to Tailor Your Resume

How to Make a Resume

How to Mention Achievements

Work Experience in Resume

50+ Skills to Put on a Resume

How and Why Put Hobbies

Top 22 Fonts for Your Resume

50 Best Resume Tips

200+ Action Words to Use

Internship Resume

Killer Resume Summary

Write a Resume Objective

What to Put on a Resume

How Long Should a Resume Be

The Best Resume Format

How to List Education

CV vs. Resume: The Difference

Include Contact Information

Resume Format PDF vs Word

How to Write a Student Resume

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Senior Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Global Risk Function Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Senior Executive Administrator to the Cfo Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Senior Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Global Legal Entity IT Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Senior Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Senior Executive Administrator Resume Examples & Samples

Senior Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Senior Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Senior Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator / Assistance Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

Executive Administrator Resume Examples & Samples

How to Make
a Resume

50 Best
Resume Tips

200+ Action
Words to Use

Internship
Resume