Department Administrator Resume Samples

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L Abshire

Louie

Abshire

587 Georgianna Mews

Houston

+1 (555) 913 0179

587 Georgianna Mews

Houston

Phone

p +1 (555) 913 0179

Experience Experience

Phoenix, AZ

Department Administrator

Phoenix, AZ

Denesik-Rippin

Phoenix, AZ

Department Administrator

Identifies inefficiencies and works to streamline business processes where possible, including budget processes, budget templates, and workflow development
Provide general administrative support, including: copying, filing, telephone coverage, data entry, correspondence, document compilation and management
Provides administrative and organizational support to Managing Director of HUH and senior management teams
Manages the organization and management of department operational and business activities
Manages the selection and placement of new employees, performance evaluations and corrective actions
Developing guidelines, providing feedback, and educating physicians, residents, fellows, and staff on billing processes and billing practices
Performs administrative support tasks for one or more managers

Houston, TX

Academic Department Administrator

Houston, TX

Hoppe LLC

Houston, TX

Academic Department Administrator

Provides administrative support to staff and faculty in GSPM
Coordinates departmental office space management and IT requests
Establishes, with supervisor’s approval, internal administrative procedures and controls
Manages faculty and staff labor distributions and assure the orderly and timely flow of information into the university’s automated systems
Assists with academic projects as assigned
Provides detailed justifications for all budget categories, and deviations from budget
Manages the department procurement card, submitting monthly reports according to University policy and procedures

present

Philadelphia, PA

Senior Department Administrator

Philadelphia, PA

Senger LLC

present

Philadelphia, PA

Senior Department Administrator

present

Performs advanced administrative support tasks for multiple leadership team members
Works under limited supervision
Assist with drafting correspondence, announcements, org charts, etc
Responsible for editing and ensuring accuracy and consistency
Will generate and maintain highly confidential files, reports and other information
Operates with great latitude using independent judgment and initiative and a high level of discretion
Order office supplies, keep refrigerator stocked and maintain coffee area

Education Education

Bachelor’s Degree in Nursing

Tulane University

Bachelor’s Degree in Nursing

Skills Skills

Strong attention to detail and commitment to accuracy, balanced with an ability to meet deadlines
Knowledge with Clarity project planning software highly desirable
Excellent ability to develop and maintain harmonious and productive relationships with faculty, staff, students, alumni and other external constituents
Strong leadership skills and ability to take ownership for the Department and to gain the confidence of faculty, staff, leaders, colleagues, etc
Excellent managerial, leadership, negotiation, and project management skills and ability to manage crisis or changing situations effectively
Team player able to function with minimal supervision
Experience in the handling of confidential disability related documentation and records according to federal and state laws
Ability to organize, prioritize and follow through on tasks to completion
Knowledge and experience in preparing, managing and operating budgets
Proficient in budgeting systems and Rutgers specific budget systems

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15 Department Administrator resume templates

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Department Administrator Resume Examples & Samples

Independently gathers, compiles and analyzes information from multiple sources; prepares a variety of complex reports, manuals or agendas
Answers and screens Executive’s telephone calls and visitors; reviews and answers mail and inquiries on own initiative and determines if Executive action is required
Schedules and maintains Executive’s calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
Acts as liaison between the Executive and his/her direct reports, as well as internal and external contacts
Coordinates all paperwork necessary for the Executive to approve
At least five (5) years of administrative experience preferably at executive level

Service Department Administrator Resume Examples & Samples

Provide outstanding customer service
Achieve sales goals to support store needs
Call clients with estimates or ready jobs
Have a minimum of two (2) years of luxury retail and/or high knowledge of the jewelry field
Are goal oriented and sales driven but understand that truly caring about clients and exceeding their expectations is key to their success
Are independent, self-motivated, enthusiastic and involved
Are available to work flexible retail hours, including evenings and weekends

Department Administrator Resume Examples & Samples

3-5 years coordinating activities of a large and dynamic department including
Coordinating and summarizing results in an executive format
Managing a large volume of action items and driving to resolution
Reviewing contracts against established parameters (checklist)
Prior experience managing an office and supporting multiple executives preferred
Strong analytical, organizational and problem solving skills required
Strong software skills (High proficiency required across Microsoft platforms including: Word, Excel, PowerPoint, Visio, SharePoint)
Ability to multitask and support multiple concurrent activities
Must have worked in a very high paced and dynamic environment
Knowledge with Clarity project planning software highly desirable
Ability to organize, prioritize and follow through on tasks to completion

Academic Department Administrator Resume Examples & Samples

Serves as GSPM’s receptionist, answering phones, greeting visitors, directing inquiries to the appropriate staff member
Provides administrative support to staff and faculty in GSPM
Manages the interim director’s calendar, processes reimbursements, and allocates P-Card
Provides on-boarding to new employees
Coordinates departmental office space management and IT requests
Maintains the copy room and office supplies
Establishes, with supervisor’s approval, internal administrative procedures and controls
Recruits volunteer staff and faculty to serve as support during department events

Academic Department Administrator Resume Examples & Samples

Establish procedures for conducting daily departmental operations in accordance with the Chair’s policy guidelines and overall needs of the University. Recommend major departmental policy changes for approval by supervisor. Serve as departmental liaison with administrative and professional personnel concerning University policies and procedures
Maintain interface with departmental personnel to coordinate operational activities; coordinate purchasing, maintenance and renovation activities for the department. Determine fiscal requirements, coordinate reimbursements, make projections and prepare departmental budgets; monitor, verify and reconcile expenditure of budgeted funds; ensure compliance with University policies and procedures
Prepare a variety of publications, memoranda, correspondence, reports, forms, and proposals designed to effect action or publicize departmental activities. Prepare and submit all hire forms for all faculty, staff, and students working in the department. Assist in the development of course schedules
Acts as the departmental resource for grant support and interfaces with OVPR to support post award hiring, expenditures and other administrative grant related activity Essential
Plan, organize, schedule and coordinate departmental or University-wide activities such as graduation ceremonies, conferences and other faculty, student or alumni functions
Maintain appropriate records, files and accounts, instituting or enforcing accountability and confidentiality procedures according to nature of data
Preforms other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning additional responsibilities that are logically related to the position

Asst Department Administrator Resume Examples & Samples

Supervises daily operations and ensures staff provide the highest quality of care and are in compliance with the Nurse Practice Act, NCQA, TJC, and federal, state and local requirements
Implements and maintains patient care and quality service standards to meet members' and internal clients' expectations
Assists in developing and monitoring budgets and resource allocations
Monitors financial performance and identifies and recommends strategies to reduce costs and improve quality of care/service
Assists in providing on going staff development
Implements and monitors departmental policies and procedures which support the organization's goals and business objectives and ensures they are met
Collaborates with physicians, department chief and nursing manager in developing the appropriate level of patient services and the day-to-day operations of the department
Minimum two (2) years of experience in ambulatory care or other relevant healthcare experience required OR minimum two (2) years in leadership capacity
Minimum two (2) years of supervisory experience
OB/GYN experience preferred
Inpatient/OR knowledge helpful

Assistant Department Administrator Resume Examples & Samples

This job description is not all encompassing
Experience working Hospice or Home Health
Master's degree in nursing, business or related field
Specialty certification highly desirable
Ability to apply process improvement and project management principles
Ability to performance manage, coach, and develop staff

Academic Department Administrator Resume Examples & Samples

Supports general office management of the building maintaining inventory, communicating events and troubleshooting facilities activities as needed in coordination with the Operations Director for Physician Assistant (PA) Studies
Coordinates the appropriate approvals and purchasing as needed
Processes financial transactions and procurement for internal and external program stakeholders
Prepares, maintains, and oversees record-keeping, tracking and follow-through of expenditures required for program operations
Reconciles cost centers on a monthly basis to ensure all expenditures post against the appropriate general ledger account codes and initiate department corrections in a timely manner according to university procedures
Manages the department procurement card, submitting monthly reports according to University policy and procedures
Processes travel arrangements and reimbursements for faculty and visitors
Manages department space assignments including directory, telephones, computers, and furniture needs of faculty and staff
Serves as a backup for the clinical affiliation contract routing process
Serves as primary administrative contact for department staff and faculty (campus/distance)
Informs department chair, faculty, and staff of University policies and procedures surrounding business processes that impact department operations
Coordinates financial and operational aspects of department marketing and communication initiatives, special events and activities such as conferences, meetings, symposiums, orientation and convocation and other faculty, staff, student or alumni functions
In a support capacity coordinates the creation of department, grant/contract and project budgets keeping stakeholders informed of monthly budgetary status and any deviations from budget
Assists in the preparations of annual department budget and mid-year budget forecast by reviewing trends, and assessing department needs and business activities
Provides detailed justifications for all budget categories, and deviations from budget
Coordinates with principal investigator and department chair in order to monitor grant and contract budgets (e.g. student housing) and on the appropriate timing and expenditures of budgets
Coordinates development, approval and invoicing of financial and non-clinical contracts
Assists in development and maintenance procedures in conjunction with the department chair and finance director to determine appropriate budgetary control and approval for university funds
Schedules and supports student preceptor-ships
Assists with academic projects as assigned
Serves as an official representative of the department and other affairs of an administrative nature when appropriate
Prepares reports for analyses as requested
Coordinates faculty appointments, contracts and semester hires and serve as primary hire and payroll liaison for the department with the Deans Office
Serves as a backup timekeeper for the department; maintaining adequate records and obtaining approval for bi-weekly time according to University policy and procedure
Manages faculty and staff labor distributions and assure the orderly and timely flow of information into the university’s automated systems
Maintains working knowledge of University policies and procedures related to hiring and payroll
Proficient computer skills and in-depth knowledge of MS Office Suite
Prior experience managing events, curricular affairs/student affairs, preparing high profile documentation, budgeting, invoicing and reimbursements, and maintaining accurate records
Experience supporting executive calendars, meetings, files and experience working on various projects/events

Department Administrator Resume Examples & Samples

Developing, obtaining approval for, and directing short and long-term strategic business plans for the Department, in alignment with overall institutional priorities while actively serving as the senior financial and administrative manager
Preparing business analyses, funding plans, and development proposals; implementing plans for new programs; and designing and executing changes to existing programs
Standing accountable to the Chair and Chief Operating Officer for continuous progression and successful completion of these plans and programs
Directing strategic business, programmatic, policy development, and operational planning in concert with the Chair and Chief Operating Officer
Providing financial analysis and programmatic oversight for the Department
Serving as the administrative liaison for Department programs at affiliate sites and within the divisions, College and FGP
Planning and managing all financial areas including all aspects of revenue and expense management
Ensuring that administrative services in the Department are compliant with all applicable BCM policies and procedures
Providing administrative direction and coordination of day-to-day functions, including those involving other BCM entities whose work impacts the business of the Department
Responsible for oversight of all administrative aspects of all educational programs. In conjunction with the Program Director and Academic Coordinator, develop departmental administrative policies and procedures to insure that educational requirements are met for all learners
Oversight of programs to insure compliance with SACSCOC, LCME, ACGME, ACCME, and other regulatory agencies for both Baylor and affiliate sites
Responsible for activity in the outpatient clinics in regard to attending physician availability, medical documentation of residents for billing activity, and statistical information for site reviews
Responsible for oversight of all administrative aspects of Continuing Medical Education Programs sponsored by the Department including, grand rounds, annual sub-specialty specific conferences or courses, and weekly lectures. Ensures submission of Departmental based continuing education program proposal and marketing materials to CME Office for review prior to offering the program
Reviews and approves educational related expenses
Ensures that adequate faculty and administrative FTE are assigned to carry out the spectrum of educational duties across the continuum of UME and GME. Works with the appropriate deans to understand what these needs are at the UME and GME level
Ensures that adequate faculty and administrative FTE are assigned to carry out accreditation requirements for all regulatory agencies such as the ACGME, ACCME, LCME, SACSCOC, etc
Facilitates the distribution of key educational issues and updates to faculty, including documentation of such in Departmental minutes
Assists in assuring that educational metrics are completed on time such as completion of evaluations, completion of course annual reviews, completion of annual elective updates, etc
Ensures faculty teaching evaluations and other metrics such as timeliness of grades, direct observation, participation in teaching sessions, etc. are provided to the Chair for their use in annual faculty evaluations
Support the Program External Review process, as needed
Allocate protected time and “T Dollars” to teaching faculty in accordance to program funding procedures established by the Provost Office
Liaison between Department and central educational units under the Office of the Provost
Guide faculty and learners to use the Integrity Hotline when filing a formal complaint
Improving policies and processes to assure that all clinical services and procedures are billed accurately and in a timely manner, and that collections are pursued promptly and accurately. This work is supported by the College’s professional billing service group (PBS)
Analyzing charge capture, denial reasons, and reimbursement patterns, and recommending process improvements
Developing guidelines, providing feedback, and educating physicians, residents, fellows, and staff on billing processes and billing practices
Analyzing and recommending action concerning clinical productivity and physician billing activities. Coordinating with PBS to assure billing information and coding provides appropriate reimbursement for physician and facility/technical services
Providing support for the ideal patient experience through focused Departmental and divisional activities to improve patient access, experience, and clinic site management
Understanding all grant and contract funding sources and how they impact Departmental funds flow, faculty effort, etc
Managing faculty salary distribution on research fund codes, effort, and the distribution of faculty total professional effort
Ensuring timely invoicing, collection, and the mitigation of potential overdrafts or write-offs related to sponsored research activity
Leading the analytical review of monthly budget reports to satisfy requirements of sponsor agency, institution, and investigators for planning, budgeting, auditing, and oversight purposes
Managing research space, facilities and resources (including equipment) and the disposition thereof
Partner with mission leadership in effective management and utilization of institutional resources
Refining and developing an administrative structure that provides the necessary level of support services needed for the Department’s continued success and strategic growth
Understanding and appropriately implementing the varied policies and procedures for faculty, staff, residents/fellows, and other personnel. This requires direct engagement with the College’s human resources department
Overseeing aspects of faculty appointment, promotion/tenure, and non-renewal processes within the Department, ensuring adherence to College guidelines and timelines
Ensuring Departmental employment activities and practices are in compliance with College guidelines and policies
Providing advice and counsel to administrative leaders on personnel decisions and actions, including promotions, salary actions, performance evaluations, training, performance management, and terminations
Recruiting, interviewing, selecting, and critically evaluating the performance of staff who report to the Department Administrator. Providing counsel for Department leadership in hiring, including clinical, laboratory, and administrative personnel
Ensuring appropriate record confidentiality is maintained in compliance with BCM policies, and state and federal regulations
Supports employees and supervisors to resolve employee relations issues. When necessary, representing the Department in dispute resolution activities
Ensures training, evaluation, and performance needs of staff including compliance, HIPAA, and information systems security requirements
Assuming the overarching fiscal responsibility and directing the Department’s financial staff
Strategically managing financial resources for the Department to achieve optimal utilization, including financial planning, budgeting, and accounting functions of the academic and medical service units
Exercising independent judgment and decision-making authority as delegated by the Chair to facilitate the optimal use of all resources
Coordinating, monitoring, and managing separate budgetary units in multiple entities
Directing Departmental operational codes
Advocating high standards and holding staff and faculty accountable to Department and BCM financial management policies involving personnel/payroll, purchasing, budget management, and travel
Providing the planning, budgeting, and accounting functions for operating, capital, grant, and gift budgets; employing appropriate stewardship of available funding streams
Analytically reviewing financial reports and records, and initiating corrective action in coordination with College leadership
Providing fiscal guidance and counsel to faculty and staff to help facilitate leadership’s ability to achieve scientific and educational goals
Leading the process for the allocation of funding of faculty salaries and clinical incentive plans
Directing and developing a functional space plan for the Department and coordinating the support services necessary to ensure the operation of the Department’s facilities
Understanding remodeling projects within the medical center, implementation, relocation, and coordination of the project in collaboration with College leadership
Directing Department loans of institutional space
Analyzing space and equipment and preparing timely annual space and capital reporting to the appropriate College personnel
Working collaboratively with faculty and staff to manage capital equipment and assets
Obtaining and allocating resources to ensure that equipment within the Department is appropriate as technology and market needs change
Proactively developing, proposing, advocating through the appropriate decision-making channels, and implementing process improvements for high-priority, high-risk, high-volume, and major activities in alignment with College strategic objectives
Leading the Department’s project management functions with support from College resources
Leading targeted, recurring communication plans to ensure effective project and process improvement implementation and follow-up
Managing routine and crisis communications throughout the Department and with related entities as issues arise
Strong leadership skills and ability to take ownership for the Department and to gain the confidence of faculty, staff, leaders, colleagues, etc
Proven innovation and initiative to anticipate, develop, and implement new procedures, processes, and best practices
Demonstrated ability to analyze complex situations, identify and analyze problems, and develop options and recommendations for resolution
Proven ability to develop, analyze, organize, and carry-out project objectives to achieve organizational goals and implement strategic objectives
Demonstrated ability to solve complex, unusual, and new challenges using means which establish effective and efficient precedents
Adaptability to continually changing work priorities and business methods
Demonstrated ability to work cooperatively with people of diverse cultural and ethnic identities, styles, beliefs, and functional responsibilities; treats everyone with respect and dignity
Proven ability to research, gather, and organize information to conceptualize concise reports using various resources
A high degree of professionalism and accountability with demonstrated enthusiasm for and commitment to the position, the work, the team, and the Department
Excellent negotiation skills. Demonstrated counseling techniques with the ability to act as a facilitator, exercise diplomacy, professionalism, responsiveness, a high degree of flexibility, and resolve concerns and conflicts between individuals and among multiple members of a group in a fair and equitable manner
Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels; exercising tact, sound judgment, diplomacy, and adaptability to promote positive working relationships and job effectiveness
Ability to work independently and follow through on assignments with very minimal direction and acceptance of full responsibility and accountability for all personal actions
Bachelor's degree in Business Administration, Finance, or a closely related field
Master’s degree in business, healthcare or closely related field
A minimum of 10 years progressively responsible experience in administrative management, to include proficiency in budgeting, grants and contracts, clinical administration, personnel supervision and space and facilities management
Intermediate to Advanced Microsoft Office Skills (Excel, Outlook, PowerPoint, Word)

Department Administrator Resume Examples & Samples

Directs the organization and management of department operational and business activities
Supports the application of CC operating procedures and communicates with management to ensure understanding and compliance with policies/procedures
Directs the selection and placement of new employees, performance evaluations and corrective actions
Interprets and communicates policies/procedures and communicates relevant changes
Develops and manages departmental operating budgets and educational funding activities and monitors cost variances
Identifies and leads key department cost management initiatives to achieve quantified results
Develops strong understanding and co-leads in the direction/monitoring of the revenue cycle for the department professional billing and reimbursement and associated technical centers within department
Manages operational areas and identify and drive improvement opportunities in key areas including, patient access, patient experience, service line cost management, quality management, employee engagement and other department functions that support the overall institute performance
Assists in implementing strategic initiatives within the department including institute growth strategies, new practice acquisitions and marketing plans
Note: level of administrator is dependent on the review and application of organizational criteria that includes, but is not lmited to: budgeted FTE's budgeted operating experience, number of sites and locations, and staff FTE's
Five years progressively responsible related work experience, including supervisory experience
A Master's Degree may offset two years of the experience requirement

Department Administrator Resume Examples & Samples

Oversees the daily operation of the ODS Program Coordinators who coordinate the reasonable accommodation process for: registering with our office, exams, alternative format textbooks, note-taking, American Sign Language interpreters, Computer Aided Realtime Transcription (CART), and various assistive and adaptive technologies
Ensures the Program Coordinators maintain work flows and status updates
Compiles information, statistics, and prepares reports on each area supervised
Maintains status reports for all pending projects in the department, which includes overseeing data management
Ensures dates are kept and projects remain on schedule
Trains personnel on new computer hardware and software programs
Develops enhanced policies and procedures in cooperation with the Program Coordinators and student constituents
Manages complaints or issues as they arise
Generates correspondence with various University constituencies
Oversees the daily operation of the Program Coordinators to ensure dates are kept and projects remain on schedule
Identifies project delays and works cooperatively with the appropriate staff member to develop solutions to maintain project progress
Trains newly hired personnel within these areas of responsibility as well as new proctors, temporary employees, or student staff to satisfy the guidelines of the policies set by the office. Requires excellent proficiency with computers and knowledge of computer applications and software including desktop publishing, database systems, the Microsoft Office Suite, and Web 2.0 and emerging technologies to enhance successful program development and administration
Manages part-time staff employees and oversees the coordination of services rendered
Provides oversight to ensure that the accommodations process is being carried out to appropriate standards, set by the office, Rutgers University, as well as in accordance with applicable Federal and state laws
Meets regularly with all direct reports to engage in ongoing performance discussions, as well as discussions about their overall areas of responsibility
Works with staff on yearly goal development
Prepares draft and final goal reports as needed
Works cooperatively with staff in achieving goals and strategies outlined in the plan
Keeps the senior director and assistant director well-informed of projects’ status and informs them of any delays or major issues
Evaluates the effectiveness of programs and makes recommendations for improvements
Assists with troubleshooting and management of issues that arise in providing reasonable accommodations to students. This includes working with staff, students, and faculty to come up with solutions that are in line with policies set out by the office and in accordance with Federal and state laws. This will also include working with appropriate personnel to identify solutions

Department Administrator Resume Examples & Samples

Directly responsible for managing a variety of activities/processes associated with HUH’s provision of service and/or activities that HUH leads, including but not limited to
Communicates and interacts regularly with University officials, faculty, staff, and students, external organizations, and the public on a variety of matters, including providing information and specific responses to urgent and sensitive issues. Serves as a principle source of information as a representative of the senior management team and may handle emergency communications, requiring judgment and prompt decision-making
Reviews a wide range of published information, provides analysis, edits, and compiles data for senior management review. Prepares documents, spreadsheets, and presentations, and reviews and edits material
Identifies inefficiencies and works to streamline business processes where possible, including budget processes, budget templates, and workflow development
Processes payment of invoices and expenses, and manages and analyzes information for budget reporting and planning
Provides administrative and organizational support to Managing Director of HUH and senior management teams
Organizes and arranges appointments, schedules and meetings; arranges for media, space and catering services for meetings; manages department vacation calendars; manages on-boarding for new hires in HUH
Creates, edits, and refines presentations, reports, plans, media and written communications as required. Assists in creating and refining presentations, drafting reports, logistics, project planning, reporting and implementation as required; may provide support to Communications efforts within HUH and across Campus Services (e.g. creating/editing digital photography/media, assisting in developing/refining HUH’s web content/presence, etc.)
Provides leasing activity support including contacting Harvard University affiliates via e-mail, phone, and walk-in. Review, follow-up if necessary, verify, and process HUH resident sublet requests. Approve sublet postings on HUH off campus housing website. Investigate websites to ensure HUH sublet postings are in accordance with policy and tracks unauthorized advertisements. Log, copy, and file leases received by applicants. Archive lease documents as needed
Coordinates and books travel for HUH as needed; including air/ground transportation, hotels, and conference registration
Manages office equipment and support needs, including computers, networking requirements, printers, copiers, fax machines, etc. to ensure efficient and reliable office operations. Manages office mail, FedEx and other operational needs associated with HUH’s primary office
Responsible for all Telecom and cell phone requests in HUH. Submits landline requests and changes to Telecom. Responsible for generating telecom billing and information reports when requested. Processes cell phone upgrades and new service requests, sets up new devices and handles any insurance claim requests
Manages coffee area and office supply room; orders office and kitchen supplies; submits service requests and manages vendor response
Serves as floor coordinator and submits and follows-up on all building service requests
Provides administrative training to new administrative hires; engages other administrative support staff as needed to accomplish work; acts as resource and provides backup support for other administrative staff within HUH/Campus Services as needed
Organizes and implements administrative systems and procedures, performing necessary support duties as needed. Responsible for maintaining up to date and accessible documentation of processes for which this position has primary accountability
Leads, provides support to, or performs special projects (short and long-range), initiatives, and tasks as assigned
Performs related duties as required

Department Administrator Resume Examples & Samples

Previous experience working with Students with Disabilities in a Higher-Ed setting
Knowledge of Web 2.0 technologies and accessible technologies and information
At least 2 years of experience managing full time staff
Previous experience in office management

Department Administrator Resume Examples & Samples

Official translations from English to Myanmar
Liaison with official offices supporting permitting and other application processes
Managing PO processes (planning & logistics)
Coordinating import permits between Technology and Finance/Sourcing
Technology Executive Secretary – manage all technology secretaries and assistants
Department budget manager
Provide administrative tasks like book meetings and plot in Director’s calendar,flights, hotel of the Director
Write minutes of the meeting
Create Spread sheets and reports for the Director
5 - 8 Years’ experience as a Secretary
Translation and typing skills from English to Myanmar and vice versa
Excellent English written and verbal skills

Department Administrator Resume Examples & Samples

Oversees the day-to-day operations and activities of the department
Advises the Chair on departmental issues
Serves as strategic advisor, providing advice with respect to the development, integration, and implementation of the School’s and department’s strategic goals and initiatives
Management of all business operations and practices of the department including oversight of department budget, payroll, research and other grants
Manages office staff, student workers, and equipment. Direct responsibility for the hiring, development, work planning, performance, and management of departmental staff. Provide necessary training through staff development programs as needed
Establish internal policies and procedures concerning office functions and equipment

Department Administrator for the VP of Student Affairs Resume Examples & Samples

AA degree or equivalent and 8-10+ years of progressively responsible administrative support experience
Excellent communications, interpersonal and presentation skills. Must be able to effectively interact with all levels including faculty, students, staff, trustees, and Institute administration
Ability to manage and organize multiple projects with multiple deadlines
Experience organizing and coordinating an office operation, anticipating needs and developing solutions
Ability to identify opportunities and implement improved productivity and use of resources; takes initiative to improve work processes
Strong understanding of financial and general accounting principles with the ability to research and analyze data
Demonstrates independent judgment and initiative
Excellent computer skills including experience with website content management
Bachelor’s degree or equivalent experience and 4+ years in a progressively responsible administrative role
Supervisory experience is preferred
Previous experience working in an academic environment
Previous experience managing multiple calendars with competing priorities

Department Administrator Resume Examples & Samples

Manages the organization and management of department operational and business activities
Manages the selection and placement of new employees, performance evaluations and corrective actions
Develops strong understanding and co-leads the direction/monitoring of the revenue cycle for the department professional billing and reimbursement and associated technical centers within department
Manages operational areas and identifies and drives improvement opportunities in key areas including, patient access, patient experience, service line cost management, quality management, employee engagement and other department functions that support the overall institute performance
Implements strategic initiatives within the department including institute growth strategies, new practice acquisitions and marketing plans
Note: Level of administrator is dependent on the review and applications of organizational criteria that includes, but is not limited to: Budgeted FTE's, budgeted operating expense, number of sites and locations, and staff FTE's

Academic Department Administrator, Philosophy Resume Examples & Samples

Manages all logistical aspects of the Philosophy department, including evaluations, space, food and beverages, print and digital program materials, graduate student recruitment, speaker travel, retreats, among other tasks
Maintains current on faculty affairs: including contracts, special agreements, startup funds, etc
Develops and monitors budgets and prepares and process all financial related matters, including purchase orders, supplemental compensation, invoices, honorarium, stipends, volunteer appreciation recognition, and expense reimbursements, and expense. Maintains department P-card. Ensures budget compliance with institutional policies and procedures
Supports the administrative operations of the department, to include: developing and maintaining databases; scheduling, supporting/attending, producing agendas and minutes; preparing correspondence designed to effective action or publicize department activities; and compiling/distributing various assessments
Hires/supervise work study students
Regularly updates departmental web platform
Liaison between departments and offices within the CCAS and GW
This position performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logistically related to the position

Department Administrator Resume Examples & Samples

Lead short and long-term enrollment and course schedule planning by partnering with the Chair and Program Directors to ensure coordinated, effective and efficient curriculum offerings that are student-centered and inline with the strategic goals of the Department, College and University. Oversee course schedule administration providing direction or problem solving support to administrative staff
Manage all department budgets including: instructional, operating, gift, revenue and research trust funds. Provide the Chair with regular financial reports detailing expenses along with current and projected balances. Provide counsel and make recommendations to the chair on budgetary planning. Approve routine expenditures for department supplies, equipment, services and furnishings. Provide supervision to department staff ensuring timely processing of all financial related work. Collaborate with the College of Education Office of Research and Engagement on issues related to grant administration
Direct department personnel administration; collaborate with the Chair to appropriately allocate resources to meet curricular demands by managing teaching assignments and contracts for part-time faculty, lecturers and teaching assistants. Regularly meet with the Chair to discuss upcoming personnel deadlines and plan for future personnel events
Work closely with the Chair, College Director of Human Resources and department staff to ensure correct and timely preparation, processing and management of departmental personnel actions and records. Manage workflow for graduate assistantships, faculty searches, faculty tenure and mini-tenure cases, PMYR cases, annual faculty reports, sabbatical leave requests, unpaid leaves and course buyouts
Provide leadership and problem solving initiative in the day-to-day administrative and operational functions of the department. Develop and implement various administrative procedures to ensure efficiency and that goals of the department are met. Manage department space allocations. Collaborate with the Chair on a variety of projects including data gathering and analysis, and department strategic planning
Work collaboratively with the Chair, department faculty and College Development/External Relations/Communications staff, develop and/or manage conferences, public lectures and other department activities/events that promote and raise department profile among internal and external audiences. Develop and write promotional stories or informational content for communication outlets in the department, including website, newsletters, reports, social media pages/sites, etc. ensuring that the content is current, accurate and promotes the strategic communication goals of the department
Work with College development staff to identify prospects and develop relationships. Support alumni outreach efforts, including development and implementation of off- and on-campus alumni events, alumni newsletters, and donor stewardship. Manage scholarship administration: review endowment agreements, make recommendations on appropriate recipient selection criteria and determine yearly funding allocation, organize scholarship committee(s) and ensure that awardees receive scholarship funding in timely manner
Supervise staff, including recruitment, selection, training, evaluation, and work assignment. Proactively address issues related to supporting a positive and productive work environment for staff, such as workload, professional development and relationships with faculty and students
Performs related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives
Demonstrates capacity, skill and willingness to engage students and contribute to student success
Serve in a back up role to department administrative staff as needed and perform other duties as assigned
Understands responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and with University policy
Contributes toward creating a positive and respectful workplace defined by personal and professional competence, integrity, and collaboration
Understands and contributes to implementation of departmental and institutional goals for achieving non-discrimination and creating a respectful, inclusive environment that is supportive of diversity
Uses access to sensitive and/or not yet public university related information only in the performance of the responsibilities of position and exercises care to prevent unnecessary disclosure to others
Bachelor's degree in Business, Social Sciences, Educational Administration or related field and five years of managerial work experience, OR
Master's degree in Business, Social Sciences, Educational Administration or related field and three years of managerial work experience
Excellent managerial, leadership, negotiation, and project management skills and ability to manage crisis or changing situations effectively
Excellent initiative and problem solving skills. Ability to make sound and mature decisions and to carry out assignments in an organized and timely manner, balancing the demands of concurrent and potentially competing projects
Experience with financial administration including developing and managing budgets
Ability to motivate and lead a team to facilitate collaborative projects, and to work cooperatively with staff, faculty, department chairs, and administrators
Excellent ability to develop and maintain harmonious and productive relationships with faculty, staff, students, alumni and other external constituents
Excellent writing and editing skills. Superlative communication, interpersonal and supervisory skills
Extensive knowledge of computer applications and social media platforms such as Twitter, Facebook, etc
Experience with enrollment management and course schedule planning preferred. Experience with personnel administration and knowledge of UMass systems preferred
Ensures accuracy of recorded data through the use of analytical reports and reconciliations
Utilizes financial databases and systems to manipulate and analyze financial data for internal and external reporting and decision making
Develops and implements short-term and long-term funding options for strategic plans and on-going operations
Recommends policy and procedure changes to ensure compliance with all applicable rules and regulations, including internal control
Develops budget to include forecasting, monitors and reports variances/problems and recommends solutions
Revenue Operations
Grant Management
Gifts/Endowments
General Operating Funds

Department Administrator Resume Examples & Samples

Provides basic and some advanced support by handling a wide variety of administrative functions within a functional area
May be responsible for performing office tasks such as filing, maintaining records, processing transactions and other similar duties
May prepare reports, presentations or correspondence
Follows organizational and departmental procedures to complete tasks
Ensure that field employee’s training records are up to date
May support in facilitating logistics of functional group
May handle special projects as assigned
Intermediate computer skills including working knowledge of MS Office software packages and/or company specific databases
Detailed knowledge of practices and procedures of departments
Must be able to work well with stringent deadlines and possess good organizational skills
Commitment to customer service and ability to work in team-oriented environment
3+ years office experience

Department Administrator Resume Examples & Samples

Forming transformational philanthropic partnerships with individual donors, charitable trusts and companies
Engaging York’s global alumni body in programmes to support current students and the University’s strategic priorities
Leading and managing volunteering opportunities within the University for our alumni and other friends

Department Administrator Resume Examples & Samples

Provides basic support by handling a wide variety of administrative functions within a functional area
Account Payable and basic financial support
Time Entry process and management
May be responsible for performing office tasks such as filing, maintaining records, processing transactions, ordering office supplies, travel coordination and other similar duties
3+ years office experience supporting multiple managers is required
Strong computer skills including working knowledge of MS Office software packages
Self-motivated and organized
3-5 years of experience in an office administrative capacity
Broad knowledge of practices and procedures of the department and the company
SAP experience would be an asset

Department Administrator Resume Examples & Samples

Performs administrative support tasks for one or more managers
Greets and orientates visitors
Manages Lobby area
Disposes of matters of routine or non-routine nature to conserve managers time
Serve as an office information facilitator, arranging and scheduling meetings or appointments, managing projects, handling travel arrangements, performing research, and distributing information through the use of telephones, mail and e-mail
Generates and/or maintains highly confidential files and reports
Organize and coordinate agendas, attendees, and logistics for meetings
Assist in development of meeting materials for internal and external use
Proactively manage a complex calendar of internal and external meetings, speaking engagements and other events
Handle correspondence/calls and develop appropriate recommendations, responses or routing
Participate in various meetings as needed, take minutes and document meeting summaries for circulation and action tracking
Perform office tasks such as filing, maintaining records, processing transactions, supervising databases, accounts receivable/payable, purchasing, inventory control and other similar duties
Prepare reports, presentations or correspondence
Arrange internal and external conference calling and video conferencing
Assist with overall budget management to ensure budget compliance, planning and reporting
Perform data entry for Audit Database
Supply and File room management
Department timekeeper
Perform payroll duties
Timely coding of invoices, problem resolution and vendor interface
May assist with new employee orientation
Manage other projects as assigned
Manages Employee’s training, competency, and qualification records
High School Diploma or equivalent. Some college preferred
2 - 3 years office experience
Capacity to successfully engage managers and their staffs
Professional relationship and interpersonal skills with strong customer service skills
Capacity to work effectively under pressure in ambiguous and complex situations
Excellent time management skills to prioritize and manage multiple requests from various avenues, and the ability to change direction in response to fluctuating circumstances
Maintain utmost confidentiality with sensitive and personal information
Self-motivated with ability to work cooperatively and independently in rapidly changing environments
Advanced knowledge of Microsoft software, including Word, Excel, Outlook, and PowerPoint is required, and working knowledge of Visio and SharePoint, and Microsoft Access is a plus
SAP strongly preferred

Department Administrator Resume Examples & Samples

Five years of progressively responsible administrative and managerial experience
Experience developing and supervising staff
Professional experience in higher education strongly preferred
Effective interpersonal and written communication skills and ability to work with all constituents with tact and discretion
Ability to balance shifting priorities and to work independently without supervision
Experience with Harvard's financial and human resource systems strongly preferred

Department Administrator Resume Examples & Samples

Responsible for the supervision of the Program Coordinators within ODS, who coordinate the reasonable accommodation process for: registering with our office, exams, alternative format textbooks, note-taking, American Sign Language interpreters, Computer Aided Real Time (CART) captioning, and various assistive and adaptive technologies
Provides oversight to ensure that the accommodations process is being carried out to appropriate standards, set by the office, Rutgers University, as well as in accordance with Section 504 of the Rehabilitation Act of 1973, Section 508 of the Rehabilitation Act of 1998, the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments Act of 2008
Oversees daily operations, including the management of recruitment as needed, hiring, training, supervision of work, budgeting of services, reporting of services, and managing of issues, complaints and grievances as they arise
Ensures appropriate and timely services to students with disabilities
Maintains up to date knowledge on various assistive technologies, knowledge of the Americans with Disabilities Act and legal cases that may impact services
Sits on committees, provides trainings, and works with the larger community to support office initiatives

Department Administrator Resume Examples & Samples

Responsible for performing office tasks such as filing, maintaining records, processing transactions, ordering office supplies, travel coordination and other similar duties
2+ years office experience
Strong computer skills including working knowledge of MS Office

Department Administrator Resume Examples & Samples

Develops department financial policy including the annual budget process, internal financial reporting and audit controls
Recommends, implements and oversees faculty salary, production/performance and incentive systems under the direction of the chair and within institutional and state guidelines
Oversees the development of standardized pre- and post-award grants management
Develops an administrative infrastructure to support the central processes associated with the education, research and clinical programs
Oversees all the non-clinical ambulatory operations including the assessment and reorganization of existing entities
Serves as the departmental representative with the faculty practice organization (UPA) on all non-clinical issues related to professional fee billing and accounts receivable management, collections, staffing/performance and contracting

Department Administrator Resume Examples & Samples

Oversees all departmental financial systems including clinical and technical revenues, state appropriations, grant and contract income, designated funds and gifts received by the Department. Works with the Banner-University Medical Group Chief Financial Officer and the Deputy Dean for Financial and Administrative Affairs of the UACOM to develop and monitor operating parameters and ensure financial oversight and control of the department. Oversees the annual preparation and monitoring of the Department budgets with recommendations to the Department Chair on issues of organizational effectiveness, including clinical operations and fiscal management. Oversees management of the department-based portions of the revenue cycle. Directs reimbursement analysis
Approves purchasing and purchasing policies in alignment with the University of Arizona (UA) and Banner. Prepares financial and administrative reports for the Department Chair. Interprets and analyzes financial statements; analyzes and budgets for capital and operational needs. Develops business planning for the departmental clinical enterprise and academic units. Manages expenditures and purchasing in accordance with all relevant guidelines. Collaborates with Banner contracting and the business office to set the clinical fee schedule and to determine targets for gross and net collection rates, contracted reimbursement rates, and non-FFS service contracts
Oversees staff productivity and facility utilization. Regularly reviews established benchmarks (incl. cFTEs) to monitor clinician productivity and make recommendations to the Chair for cFTE or benchmark adjustments. Is responsible for monitoring and administrative leadership, in collaboration with other leaders, in improving patient satisfaction scores. Works with the Chair, and other relevant leaders, in implementing technology and workflow optimization to improve clinical practice. Monitors adherence to departmental policies and procedures. Participates in clinician relation and leadership development programs. Is responsible for management of physical and facility resources
Maintains compliance with all regulatory and oversight organizations, ensures that the departmental practice meets regulatory requirements, and develops outreach in the context of health care reform. Exercises overall responsibility for the administrative clinic functions including front office operations and coding, billing etc. Works with the Chair to determine resource allocation to achieve established departmental and clinical priorities. Participates in the development and implementation of short and long range plans and strategies to meet the mission of the Department as it relates to UACOM, Banner Health and the community. Participates in committee activities at the levels of the Department, the UACOM and Banner Health. Coordinates IT support for the Department and Practice in consultation with UACOM and Banner Health IT departments. Develops and executes contracts in collaboration with the Banner Health Legal team
Functions as the leader of all administrative and clinical support staff. Oversees all human resources activity for the Department, including department employees of Banner and UA. Oversees the hiring, termination, classification, training, salary administration, payroll, evaluation, and employee relations activity for all clinical and administrative support staff. Participates in faculty recruitment and hiring. Ensures policies and procedures of Banner Health, UA and UACOM are observed
Interprets and ensures compliance with all policies and procedures related to facilities used by departmental personnel. Is responsible for all facility resources. Defines and identifies funding for equipment requirements at all locations, and prepares justifications and business plans in support of capital budgeting proposals

Academic Department Administrator Resume Examples & Samples

Oversight of departmental emails and phone calls
Plan and coordinate departmental meetings and events
Schedule faculty advising
Complete administrative forms
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
Proficient in Microsoft Word and Microsoft Excel
Proficient data, verbal, and written skills
Flexible, self-motivated, able to manage multiple tasks efficiently and balance multiple demands
Able to work autonomously when needed but also functions well in a team
1-3 years of experience in office administration
Comfortable in academic and professional settings

Department Administrator Resume Examples & Samples

Bachelor’s degree and minimum of 5 years administrative and financial experience in a fast-paced, complex office environment
Advanced proficiency in Microsoft Word, Excel and PowerPoint
Previous experience supervising staff and managing budgets and resources
Demonstrated ability to relate to individuals at all levels with poise and diplomacy; ability to triage and set priorities, perform multiple tasks simultaneously, display discretion when working with highly confidential issues, and work under pressure
Demonstrated ability to take initiative, organize, prioritize and manage conflicting goals and agendas
Dedicated team player with strong customer service orientation
Strong written and verbal communications skills; accounting/finance and project management background a plus

Department Administrator Assistant Resume Examples & Samples

Supervisory experience in unionized health care setting
National certification in related clinical field
Ability to understand and utilize data to improve performance

Department Administrator Resume Examples & Samples

Maintain department calendars, i.e. scheduling meetings, conferences, teleconferences & webinars
Provide general administrative support, including: copying, filing, telephone coverage, data entry, correspondence, document compilation and management
Monitor and maintain ED’s email; ensuring appropriate action taken
Update and maintain department contact database
Organize department files and documents
Coordinate department meetings ensuring distribution of key materials
Arrange and coordinate off-site events
Ensure timely distribution of reports to stake holders
Manage all aspects of travel (domestic and international) and preparing expense reports in a timely manner
Assist with department budget
Maintain department office supplies
Contribute to the broader team by supporting individuals in various ways as requested
Provide back up support to administrative staff and company receptionist as needed

Department Administrator Assistant, Hilda Resume Examples & Samples

Clinical Supervision: Collaborates w/ physician partners & admins & brings the professional nursing & clinical perspective to leadership team to improve quality, safety, access, & affordability. Ensures support staff working to full scope &/or certification. Collaborates w/ leadership team to identify opportunities to optimize scope of practice & ensure resource stewardship. Ensures RN's & support staff have the required knowledge & skill to perform assignment. Assists w/ providing on-going clinical skills development including the supervision of onboarding processes. Collaborates w/ Reg’l nursing srvs to implement Reg’l & Nat’l nursing strategies in accordance w/ KP's Nat’l Nursing vision, models, & values. Monitors health outcome metrics, including established Nat’l & Reg’l nurse sensitive metrics & recommends, implements & evaluates improvement strategies. Collaborates w/ leadership team & Reg’l nursing srvs to ensure clinical quality & patent safety assurance processes are conducted, trends identified & remediation strategies implemented. Collaborates w/ physician partners & Reg’l nursing srvs to ensure applicable clinical accreditation requirements met. Anticipates changes in healthcare trends & collaborates w/ Reg’l nursing srvs to effectively implement evidence based changes in nursing practice. Assess urgency of clinical situations for the purposes of determining appropriate prioritization & needed actions to assure patient safety. Provides clinical oversight of applicable nursing Care Mgmt srvs. Collaborates w/ leadership & Reg’l nursing srvs to develop recommendations, implement, & evaluate improved processes & systems w/in multi-disciplinary care teams & across the continuum of care
Operations: Supervises & coordinates all staff activities necessary to provide excellent patient focused care. Acts as liaison between the physician partners, care team, support Depts to ensure effective communication for overall patient care srvs, including Reg’l communication cascade to frontline staff. Selects, coaches, develops & performance manages staff & affiliated clinicians in collaboration w/ physician partners & in compliance w/ requirements of EEO/AA goals, union contracts, & personnel policies of the organization. Co-leads unit based teams (UBTs). Ensures the UBTs continuously focus on identifying & implementing ways to meet/exceed quality, safety, & srv targets & implement Reg’l initiatives. Supports the development, implementation, & sustainability of standard workflows for support staff & clinicians. Monitors & controls expenditures, overtime, & staffing levels
Hospital and Ambulatory Care experience
Ability to lead and implement change management and process improvement activities
Ability to establish partnerships with physician group, organized labor representatives and peers in order to create a culture of commitment to patient focused service, excellent support of physician and nursing practices, innovation, compliance, safety, and integrity

Department Administrator Resume Examples & Samples

Generation of Certificates of Analysis
General Administrative Duties – Supply Procurement, Consumable Supply Inventory Management
Follow organizational and departmental procedures to complete tasks
Coordinate and maintain files/databases
SOP upkeep in BHOS
Sample shipping and receiving
HS Diploma or Equivalent
2+ years of Office Experience
Microsoft Office Experience Required, specifically MS Excel
SAP Experience
Laboratory Information Management Systems (LIMS) experience

Department Administrator Resume Examples & Samples

Responsible for general department duties
Preparing documents for respective product line
Drawing up business letters both in Russian and English
Receiving, sorting, distributing and/or collecting both incoming and outgoing mail & correspondence
Answers and routes incoming calls
Excellent knowledge of Russian language
Intermediate level of English
Proficient PC user (Word, Excel, Power Point)
Administrative background

Department Administrator Resume Examples & Samples

Associate’s Degree required
1-2 years administrative experience
Experience considered in lieu of degree requirements
Background/understanding of documentation control preferred
Knowledge of purchasing, contracts, purchase orders, payment terms and delivery terms preferred
Strong analytical and Information Technology skills with advanced Excel skills required and SAP experience preferred
Capable of multi-tasking to manage multiple tasks and priorities at a fast pace and under tight timelines
Good business sense and negotiation skills
Ability to communicate effectively with external vendors and internal stakeholders
Possess strong organizational and time management abilities
Effective communication and organizational skills
Ability to establish and organize filing and record keeping system
Energetic attitude and ability to see projects through to completion
Team player able to function with minimal supervision

Senior Department Administrator Resume Examples & Samples

Performs advanced administrative support tasks for multiple leadership team members
Will be responsible for global travel arrangements, coordination of daily meetings, conference calls, scheduling and organizing conference rooms, offsite meetings and event planning
Assist with drafting correspondence, announcements, org charts, etc
Responsible for editing and ensuring accuracy and consistency
Processing expense reports with associated supporting documents and review for accuracy
Will generate and maintain highly confidential files, reports and other information
Order office supplies, keep refrigerator stocked and maintain coffee area
Operates with great latitude using independent judgment and initiative and a high level of discretion
Handles special projects, as assigned
Must have a High School Diploma or GED
Requires 7+ years plus of general business experience and administrative experience supporting management
Expert computer skills including advanced knowledge of MS Office software packages and/or advanced knowledge of company-specific databases
Commitment to customer service and ability to work in team-oriented environment. Self-motivated
SAP exposure preferred
Experience booking international travel and working with business visas

Department Administrator Resume Examples & Samples

Works closely with the IAM Director on website content updates, marketing materials and general communication efforts
Ensures timely, effective communication across teams as well
Works with business owners, internal IT team, product and consulting vendors
Manages the day-to-day office operations and procedures for the Office of the Director
Provides executive administrative support and communications for the Director
Assists in overseeing that the IAM Strategic Plan is addressed
Facilitates developing and implementation of office policies and initiatives
Coordinates with IAM leadership and senior staff in developing and assigning tasks and in maintaining reminders and lists of action items for follow up
Creates informational materials; provides general unit supporting research, analysis, and proposal data; prepares, processes, and controls records, statistics, reports, and documents; and/or performs some fiscal support functions

Department Administrator Resume Examples & Samples

Handles a variety of moderately complex administrative functions and confidential situations in order to accomplish the objective of recovering outstanding premium and litigation costs incurred on accounts with collection attorneys
Tasks may include
Utilizing computer systems and applications to determine, compile and analyze data for decision-making
Prepares, receives and responds to moderately complex legal/collections attorney correspondence (i.e. court documents, legal filings and recordings, etc.), ensuring all outgoing information meets quality standards and all incoming correspondence and documents are appropriately handled and filed
May maintain files (paper and electronic), including highly confidential information as well as legal documentation
Ensures attorneys receive accurate and timely payment for services and costs. Ensures payments received via attorney action are recorded accurately to the Accounts Receivable
May be responsible for coordinating on-site meetings and/or conference calls with paralegal staff and attorneys to review open cases
Prioritizes daily workload and continuous follow-up on the status open file with attorney office in a manner to ensure optimal recovery of bad debt
Serves as liaison with others both internal and external to the organization regarding legal collection issues
Serves as a knowledge resource on departmental, business unit / functional unit and company functional / legal policies and procedures
Builds and maintains intra-departmental relationships and understanding of the business / functional unit and organization to accomplish objectives. Will work closely with Premium Audit and Collection departments. Responsible for escalating issues to management with Finance department
Associate’s degree preferred
5 or more years related experience

Department Administrator Resume Examples & Samples

Plans, coordinates and administers activities for the department including developing and implementing related procedures, processes, communications, services and systems to ensure the smooth flow of administrative operations. Acts as a liaison and principle resource on matters related to the department. Trains and educates new staff on department and organizational procedures
Serves as resource for the department regarding medical center and departmental policies and procedures. Interacts with internal and external personnel, including senior management, physicians, visitors, patients and vendors in matters that may be complex, sensitive and confidential. Independently researches and follows through on a variety of information requests
Monitors the department budget projections to actual expenditures. Projects expenditures, prepares regular and ad hoc reports on operational and financial activities for senior management. Analyzes volumes and trends. Coordinates bill payment with accounts payable to ensure timely and accurate payments. Works with accounting and finance to ensure that charges are accurate
Manages the flow of legal documents, contracts, bills, requiring understanding of both content and procedures related to them. Transcribes and prepares routine and high-level, confidential correspondence and reports for senior management. Creates Power-Point presentations; develops and maintains spreadsheets and charts for summarizing, tracking and reporting data from various sources
Represents the department at meetings and serves on committees as assigned. Functions as a work-team leader with administrative staff in the department to ensure that needs are met in a timely manner. Leads and participates in interdisciplinary teams for special projects and events. Handles a wide variety of administrative activities at the discretion of the department leadership
High School diploma or GED required. Bachelor's degree preferred
5-8 years related work experience required
Five years administrative experience with progressive responsibility
Experience in hospital and/or academic administration
Oral Communications:Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers
Team Work:Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments
Customer Service:Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations

Arts & Sciences Department Administrator Resume Examples & Samples

Strong planning and organizational skills, and attention to detail
Knowledge of financial and budget principles and procedures
Ability to acquire new technical skills and implement new procedures
Ability to work independently and as a team member
Ability to maintain confidentiality and security
Strong commitment to a diverse working environment and to serving the needs of a large and diverse community
Two to four years of administrative, financial or academic experience in a highly autonomous setting

Department Administrator Resume Examples & Samples

High School diploma
3+ years’ experience in Department Administration
Good computer skills in Microsoft Office Suite
1-2 years of college
Oil and gas experience
Ability to assemble and arrange large meetings
Advanced verbal and technical writing skills
Ability to work with multifunctional teams

Department Administrator Resume Examples & Samples

Provide support to Client Developers as required
Degree level or equivalent with at least 1 year work experience, preferably in administration / data handling
Must speak Cantonese, English and Mandarin with strong verbal and written ability
High attention to details and organization skills
Patience, able to work well under pressure and tight schedules
Flexible approach to a wide range of tasks
Passionate about art and its related discipline
Excellent computer skills in particular MS Excel, Word, and PowerPoint

Academic Department Administrator Resume Examples & Samples

Financial skills including accounting, budgeting, and expense reporting
Human resources experiences and/or previous supervisory role preferred
Familiarity with grant management a plus
Also familiarity with Emory financial, HR, and curriculum administration systems a plus (e.g., COMPASS. KRONOS, Brassring, Interfolio, HR, PeopleSoft, OPUS, CourseLeaf, OnBase, etc…)
The individual should be organized, detail-oriented, and have good communications skills

Department Administrator Resume Examples & Samples

Bachelor’s degree in business or equivalent experience/education
Four years of experience in office management and personnel supervision
Experience in business accounting and budget planning
Excellent organizational, planning, project-management and coordination skills
Self-directed; able to prioritize and multi-task
Strong computer skills and experience with spread sheets and word processing
Proven ability to work successfully with diverse individuals and groups
Exceptional organizational, project management and analytical skills
Initiative; success as a program solver and change agent
Exceptional data management skills
Master’s degree in Health, Education, Accounting, Business Administration or related field
Experience with the State of Kansas systems
Additional years of administrative and supervisory experience
Work experience in an educational, university or medical school setting
Experience with grant funding rules and regulations
Experience in contract negotiation
Commitment to cultural proficiency

Department Administrator Resume Examples & Samples

Requires a bachelor’s degree in administration, management, or a related field, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of management and administrative principles and practices
Also requires a minimum of two years of relevant professional experience in an administrative function, excellence communication and organizational skills, and computer literacy and proficiency with MS Office
Incumbent should have specialized knowledge of the principles, practices, and regulations of visa and immigration policies for the hiring of international scholars and researchers; specialized knowledge in the administration and management of the building security; and an excellent understanding and knowledge in the administration and management of the undergraduate course curriculum and the Graduate Program in Entomology
Seven years’ experience preferred

Department Administrator Resume Examples & Samples

Requires a bachelor’s degree plus two years’ experience in a related field; or an equivalent combination of education and/or experience
Experience with office management and a background in business or business processes is key to this position
Also, a background in business or business processes
Requires excellent proficiency with computers and knowledge of computer applications and software including desktop publishing, database systems, the Microsoft Office Suite, and Web 2.0 and emerging technologies
The specific skills desired include demonstrated knowledge and understanding of office administration, organization, coordination, facilitation, computer systems, and/or report writing
Required experience in budget management
Demonstrates outstanding organizational, writing, and speaking skills to facilitate interactions with coworker, students, faculty and staff
Experience working with diverse groups and populations
Must have good project management skills, and be able to meet goals in a timely manner
Knowledge and experience in preparing, managing and operating budgets
Experience in the handling of confidential disability related documentation and records according to federal and state laws
Must be comfortable working with multiple constituencies in a complex and diverse organizational environment
Must have budgeting and purchasing experience
At least one year experience working in a higher education setting is preferred
1 year or more of experience developing and monitoring budgets
1-2 years business management experience
Proficient in budgeting systems and Rutgers specific budget systems a plus
Preferred knowledge of Rutgers budget, expense reporting and purchasing processes, procedures and systems

Department Administrator Resume Examples & Samples

Bachelor’s Degree, preferably in the areas of accounting or business administration; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of the field
Minimum of two years of budget and account management experience, preferably in a non-profit setting
Outstanding organizational, leadership, communication, and management skills
Strong attention to detail and commitment to accuracy, balanced with an ability to meet deadlines
Outstanding multi-tasking and strategic planning skills
Must be trustworthy and able to effectively represent the university to external individuals and groups
Strong computer skills and proficiency with software for developing spreadsheets, budget forecasts, balance statements, database software, and other accounting reports
This position requires knowledge of general accounting principles and policies, with an understanding of nonprofit financial accounting
Preference will be given for candidates with an advanced degree, particularly in business administration
Five years of budget and account management experience, preferably in a non-profit setting

Department Administrator Resume Examples & Samples

Directs, supervises, and coordinates funcitons and activities of one or more departments, institutes, centers, divisions, and / or programs
Oversees human resources, compliance, grants, contracts, and financial management of the overall business unit
Represents the department on business and/or faculty affairs related to the institution and community
Coordinates and leads department initiatives related to employment, benefits, and training collaborating with the Office of Human Resources
Inspires department by reinforcing MCW Code of Conduct, MCW values and missions, employee engagement, performance, and productivity to enhance departmental effectiveness
8 years
5 to 7

Academic Department Administrator Resume Examples & Samples

Handling the administrative responsibilities of the program, including gathering data about projected enrollments; managing scheduling and staffing; classroom requests; running budget reports, faculty hiring; handling internal and external inquiries by phone, email, or in person; ordering supplies; managing expenses and supplemental compensation requests; participating in departmental meetings; coordinating logistics for diagnostic placement exams; providing regular updates to faculty on administrative issues; hiring and managing student workers; addressing faculty needs and concerns as needed; assisting international students with registration and other class-related issues
Providing support for summer and special programs, including developing and managing budgets, creating new courses, coordinating special events and initiatives, and developing materials, resources, and online modules as needed
Collecting and organizing program documents (syllabi, research papers, final grades spreadsheets, etc.); compiling program data for analysis; managing design and website content for the program
Supporting the work of faculty and the program by liaising with schools, coordinating meetings and workshops, compiling resources, developing and/or delivering presentations about the program, and representing the program at staff-level university meetings. Performing other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
Experience working in higher education or in a university setting
Experience working with culturally and linguistically diverse individuals or in cross-cultural environments
Excellent organizational and interpersonal skills
Experience compiling and presenting quantitative data
Advanced knowledge of Microsoft Office suite programs (Office, Powerpoint, Excel, Adobe Acrobat, Adobe Captivate); preferred experience with University systems such as Oracle, Banner, DataMarts, Concur, Courseleaf
Understanding of educational technology
Ability to develop and manage budgets
Ability to build strong working relationships with school administrators, faculty, staff, and students and supervise the work of others
Ability to maintain confidentiality of records and information

Department Administrator Resume Examples & Samples

Human Resource Administration: Completes and submits all HR-related and faculty appointment and promotion paperwork for approximately 85 tenure line faculty, non-tenure line, term and adjunct faculty, researchers, graduate students and staff; processes hiring and termination documents of 25-30 undergraduates per semester; and prepares dossiers for promotion and tenure cases
Department and Finance Administration: Maintains confidential records; provides budgeting support to accounts analyst and Chair; administers the department’s overall financial operation, which includes monitoring the budget, expenditures, salaries, and distribution of departmental resources; and oversees preparation of departmental annual report
Academic Support: Coordinates course scheduling with the Office of the Registrar for Fall, Spring and Summer terms; coordinates space scheduling for department teaching labs and classrooms; coordinates with Office of the Registrar and other science departments to find spaces for seminars and committee meetings outside of regularly scheduled times; and maintains and updates web content in university systems (e.g., Explore, Banner)
Facilities Management: Coordinates facilities management requests and inventory in labs, common spaces and offices for Reiss and Regents; Coordinate GOCard and key access to all biology research and teaching labs
Program Management: Coordinates special programs which involve Biology faculty and students, for example, Institute for College Preparation, special funded REUs, and SCS summer programs

Department Administrator Resume Examples & Samples

65% Provides administrative support to the chairman for activities related to the faculty, other academic professionals (OAP), postdocs, senior staff, and visitors, consisting of appointments and reappointments, and identifying appropriate advertising outlets (journals, associations, universities, professional websites). Assists new faculty members, students, staff, and visitors with documents and forms; implements departmental procedures and interprets university policies; assists with housing arrangements. Maintains appointment records to ensure that all salaries and appointment information remain current. Coordinates appointment and payroll activities with human resources, the Dean's office, the payroll department, and the PSD Local Business Center. Serves as delegate for faculty, OAP, and postdocs in purchasing and reimbursement
20% Supervises administrative support staff; assists with staff recruitment (creating job descriptions, screening resumes, interviewing candidates). Assists in hiring work-study students and temporary staff. Monitors departmental expenditures, approving departmental purchases, and ensuring the department meets its annual budget target. Collaborates with PSD Local Business Center staff on all business and financial functions that are the responsibility of the LBC. Initiates documents and forms for the processing by LBC staff. Acts as liaison with International Affairs
10% Plans and administers departmental events, such as receptions, colloquial and seminars. Manages guest lists, caterers, reservations, and expense reimbursements for speakers and attendees. Coordinates activities with support personnel in the department, and in other campus offices
5% Updates and maintains calendars and phone directory on the departmental website. Creates faculty and staff employment history reports and verifies employment. Performs related duties as required

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15 Department Administrator resume templates

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Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

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Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

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Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

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Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

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Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Academic Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

Academic Department Administrator Resume Examples & Samples

Department Administrator Resume Examples & Samples

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