Project Administrative Assistant Cover Letter

I am excited to be applying for the position of project administrative assistant. Please accept this letter and the attached resume as my interest in this position.

In my previous role, I was responsible for effective and timely administrative support including document preparation, travel arrangements, meeting planning, attendance administration, office supply inventory, group collections, shipping.

Please consider my experience and qualifications for this position:

• Manages and document correspondences between project offices, the home office, the client, other partners, and stakeholders
• Oversees the proper reporting of labor time and ensure the timely submission of electronic and paper timesheets, and the timely completion and submission of Labor Adjustment Forms, when needed
• Greets, advises, and escorts guests
• Purchases, stores and distributes office supplies
• Assists with making logistical arrangements for project events and field activities
• Makes logistical arrangements for project staff traveling outside their region or for international visitors
• Records expenditures, income, and any other related transactions, in the books of accounts
• Prepares payroll and other regular payments with due consideration to deductions (for advances, loans, taxes, etc)

I would like to submit my application for the project administrative assistant opening. Please accept this letter and the attached resume.

In the previous role, I was responsible for wide range of complex office administration and support to VP, Chief of Staff to Office CoS.

Please consider my experience and qualifications for this position:

• Familiarity with Boston's neighborhoods preferred
• Excellent organization skills, time management and task flexibility
• Experienced conference organizer with hotel negotiation, meeting planning and client coordination
• Moderate to advanced in Word, Excel and PowerPoint
• Excellent communication, team, and customer service skills
• Comfort level with direct supplier communication
• A ‘can do’ approachable attitude
• Willing to help with all process activity once a contract is signed (DB documentation, folders, FileNET)

I would like to submit my application for the project administrative assistant opening. Please accept this letter and the attached resume.

Previously, I was responsible for administrative support to administration (e.g., onboarding schedules, document and report drafts, powerpoint preparation).

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Maintains accurate inventory records in accordance with Abt Associates and USAID/PMI requirements
• Ensures that all store records are up-to-date at all operating sites throughout vector control campaigns
• Assists in the quantification of vector control equipment, PPE, insecticides, larvicides, and other supplies
• Conducts timely commodity, equipment and supplies needs assessments in the run up to the launch of vector control activities
• Monitors insecticide and larvicide stock levels during vector control campaigns with a view to preventing stock-outs
• Prepares operational transport and vehicle plans
• Prepares vector control materials, commodities and equipment pre-campaign dispatch plans
• Directs and supervises the storage, distribution, and transport of vector control commodities, materials and equipment throughout the target areas

Please consider me for the project administrative assistant opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for administrative support for ongoing programs in the local office, for area management team when they are in the local office, as well as supporting requests from Area Office Administration.

Please consider my experience and qualifications for this position:

• Ensures timely delivery of stock items to operating sites prior to the launch of vector control campaigns
• Ensures that the USAID/PMI environmental compliance and safety requirements are followed at all times throughout the supply chain
• Significant experience at USAID-funded development programs, and a good knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs)
• Demonstrated experience in warehouse/stores and inventory management
• Develop and/or edit proposals, reports and other technical/business related documents
• Preform advanced levels of analytical reviews
• Support the project management team
• Knowledge of public contracting laws

Please consider me for the project administrative assistant opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for direction, support and guidance to the Site Office Project Managers on project implementation: site planning, quality control, schedule control, cost and administration control, document control, handover, completion and defects management.

Please consider my qualifications and experience:

• Prior experience supervising small staff
• Experience working within an Engineering, Architectural, or Construction Management firm preferred
• Excellent knowledge of Adobe Professional
• Implements and monitors programs as directed, and see's the programs through to completion
• Manages workflow and ensures that deadlines are met and work is completed correctly
• Completes operational requirements of projects
• Maintains a comprehensive electronic and hard copy filing system
• Maintains supplies by checking stock to determine inventory level