Account Payable Specialist Job Description
Account Payable Specialist Duties & Responsibilities
To write an effective account payable specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included account payable specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Account Payable Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Account Payable Specialist
Typically a job would require a certain level of education.
Employers hiring for the account payable specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Associates, Economics, Administration, Education, Accountancy, Business/Administration, Business/Management
Skills for Account Payable Specialist
Desired skills for account payable specialist include:
Desired experience for account payable specialist includes:
Account Payable Specialist Examples
Account Payable Specialist Job Description
- Monitoring and resolving escalated issues with suppliers and the business where the process has not been followed correctly, dealing with the escalations in PRT and the outsource partners, in accordance with Corporate Policy
- Determine the root cause for duplicate payments made and taking preventive action for the future
- Control the production of statement reconciliations done by the outsourcer to clear vendor accounts to ensure outstanding aged ledger is within 90 days
- Communication on a daily basis with the outsource partner to ensure an open communication channel to provide guidance and guarantee a strong healthy working relationship
- Daily graphs and ad hoc reports to be completed as required for SLA measurements, SOX compliance and GL accounting reconciliations
- Identify process improvements, designing solutions, assisting in drive implementation, whilst coordinating with other stakeholders
- Ensure SOX and Corporate Policy is adhered to at all times
- Provides services at expected levels with a clear customer oriented approach
- Interacts proactively with all functional areas of the NGSC to ensure appropriate accounting, financial reporting and compliance
- Manage day-to-day activities and co-ordination with the team and stakeholders
- 1 year plus related experience in Accounting and Finance
- Job is mostly sedentary in nature with repetitive computer work required
- Receive and process supplier invoices
- Ability to communicate effectively and professionally in local languages and English (written and spoken)
- Bacelor's Degree highly preferred - High School Diploma required
- 10-Key speed of 10,000 KPS or greater with 100% accuracy
Account Payable Specialist Job Description
- Timely resolution of Invoices which have a price and quantity deviations and follow-ups including debit balances and supplier reconciliations
- Professionally and timely responds to internal and external inquiries
- Supports Customer Service stream by bringing open tickets to a resolution when on spot resolution was not possible
- Supports the trainings and knowledge base of the R2P team by sharing best practices within the team and supporting wider Novartis internal stakeholder community (BPAs, PO owners, Cost Center owners and entity management) in timely resolving escalated disputes
- Performs account reconciliation and Month End processes
- Supports Continuous Improvement and Harmonization of transitioned activities with aim on best practices and efficiency increase
- Handle PO, GRN & invoices to ensure 3 ways matching and process keyed in invoices in SAP for all warehouse locations
- Reconcile goods receipt interfaced with SAP, monitor GR/IR account balances by monthly basis
- Prepare weekly forecast for pay out and prepare payment request and get approval
- AP trade monitoring report at the reporting date
- Minimum 3 year's experience in AP
- Working knowledge of Oracle Procurement System
- Serve as backup to Procurement Assistant
- Maintain PO and Contract Files
- Interact with Vendors, Supplier and Buyers to resolve any issues
- Offer contingent upon results of a background check and drug screening
Account Payable Specialist Job Description
- Work with warehouse, related departments and suppliers
- Support to perform any task related to finance upon request
- Efficiently process payable transactions achieving specified performance results
- Initial set-up and maintenance of all vendor accounts
- Review and reconcile all vendor statements and invoices and code to the appropriate accounts and departments
- Process vendor and employee expense payments including payments via check, wire transfer, and ACH
- Responsible for reconciling and timely payment for the company credit cards
- Regular and timely communication with internal and external customers regarding payment inquires and resolving related issues/matters
- Calculate use tax where required
- Monitor vendor contracts and leases to ensure proper handling of payment
- Experience with Coupa, SAP and ImageNow significant plus, but not required
- Must be reliable (attendance and job duties)
- Hebrew – Native Speaker
- Ability to communicate effectively and professionally in Spanish and English (written and spoken)
- An excellent team player, participating willingly and acting in support of the GAO business unit and the overall business objectives
- High School /Bachelor degree (college courses in accounting preferred)
Account Payable Specialist Job Description
- Assistance with development, maintenance and documentation of policies and procedures related to Procure to Pays process
- Ensure all postings are in accordance with PRC accounting policy and Group guidelines
- Perform invoice verification, check and approve employee claims and PV applications
- Deal with employee cash advance, collection and deduction
- Collect vendor fapiaos from business teams and send to accounting partners
- Liaise with vendors if incorrect fapiaos are issued
- Responsible to maintain file for all fapiaos collected and pending collection
- Verify China employees claims for fapiaos and send to accounting partners
- Monthly input VAT verification - verification of data in Workday Financial
- Coordinate chopping of documents with Legal team
- Proven previous experience in accounting Ukranian and English and other EU language
- R2P / P2P processes and system solutions
- Polish and English and other EU language
- Spanish and English must and other EU language preferable
- Exposure in the Asset Management and Property Fund businesses will be a plus
- Ability to assess when an issue must be escalated to Management
Account Payable Specialist Job Description
- New hire training for expense report process
- Daily communication (e-mail, phone) with customers
- Close cooperation with other departments (for example General Ledger, Master Data) regular reporting
- Contribution to implementation of new and updated processes
- Perform AP transaction like Verification of Invoices, Invoice Posting, processing in ERP systems or any related platform as per customer's process
- Monitor work-flow in queue and ensure all the approvals are per the requirements
- Achieve agreed upon customer service levels and performance metrics associated with Invoice Processing
- Ensure proper Accounting and Controls are performed for processing activity by following all established policies and procedures
- Handle critical queries and provide accurate information to country and managers
- Preparation and forwarding all reports relating to the particular ARE before the deadlines
- Rigorous, organised
- Good communication skill (written and oral) in English and in French is a minimum requirement
- Experience in Financial ERP, SAP and FileNET is a plus
- A minimum 4+ years experience in account payable
- Proven basic understanding of general accounting procedures
- Detail oriented with the ability to maintain a high degree of accuracy