Accounts Payable Clerk Job Description
Accounts Payable Clerk Duties & Responsibilities
To write an effective accounts payable clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Accounts Payable Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Accounts Payable Clerk
Typically a job would require a certain level of education.
Employers hiring for the accounts payable clerk job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Business, Education, Finance, General Education, Associates, Business/Administration, Technical, Communication, Bookkeeping
Skills for Accounts Payable Clerk
Desired skills for accounts payable clerk include:
Desired experience for accounts payable clerk includes:
Accounts Payable Clerk Examples
Accounts Payable Clerk Job Description
- Open and date stamp incoming mail
- Audit and review employee expense reimbursements in accordance with the company Expense Policy and Accounting & Regulatory Requirements
- Review incoming invoices for processing
- Data entry of vendor invoices for payment
- Matching up payments and distributing
- Providing basic analysis, research and assist with internal and external vendor inquiries, and
- Process payments to third-party vendors, including processing invoices and transferring wire payments
- Research aged invoices and determine proper resolution
- Assist in the preparation and distribution of weekly AP reporting
- Liaise with vendors to ensure invoices are submitted with the correct information
- Bachelors' Degree in related fields (e.g., Business, Finance)
- Assist in the quarter end close and accrual processes
- Post journal entries as needed
- Contribute to ad hoc projects based on team needs
- Preparing and managing the Daily Cash log
- Reconciling daily cash disbursements
Accounts Payable Clerk Job Description
- Creating New Suppliers – updating supplier information
- Follow 3-way match per internal controls
- Follow up on Purchase Price Variances beyond certain parameters
- Keep desk current and limit stale "open Receivers" and "open Payables"
- Knowledge of AS400 or any online receiving and vouching system preferred
- Prepare and track miscellaneous billings for sponsorships, tenant payments
- Records transactions and retains all accounting records
- Maintains A/P sub ledger (including aging and tracking the payables)
- Assist the practices with AP reconciliations to the general ledger Interacts with other departments/practices to research AP issues (i.e., MFC)
- Control and reconcile VAT paid on a proforma basis ensuring the VAT invoices are collected from vendors
- Working knowledge of financial software
- Demonstrated skills using Windows-based software, including Internet browsers, e-mail, word processing, spreadsheet, and database software
- Demonstrated ability to establish and maintain effective working relationships with all levels of UWTSA staff diverse volunteers, donors, community partners, vendors and other constituents
- Team player attitude, both within the department partnering with Echo employees across the organization
- Proven technical proficiency in Great Plains desirable
- Previous experience within a travel related business preferred
Accounts Payable Clerk Job Description
- Understand and apply basic accounting principles relating to accounts payable
- Input Purchase Order invoices daily
- Input manual invoices daily
- Input foreign invoices on CAS daily
- Initiate documents for electronic payments (Wire, ACH)
- Invoices & Payment Scanning
- Filing Vendor Payments
- Maintain DocRec Organized and updates
- Liaise with other departments/customers/vendors
- File, organize and maintain files either electronic or hard copy
- Good accounts payable system/computer skills (Oracle preferred)
- Must be self-motivated, highly organized and able to function in a team environment
- Proficient in Microsoft Excel and Access a plus
- A good knowledge & understanding of the Accounts Payable function
- You will have experience of processing and payment of invoices in multiple currencies and raising of debit notes
- Our ideal candidate is dependable and an effective communicator
Accounts Payable Clerk Job Description
- Know all policies and procedures that affect payments and accounts payable, such as expense reimbursement, capitalization policies
- Processing invoices and verifying accuracy of the invoices
- Maintain and update AP files along with W-9 files
- Understanding and dealing with certain aspects of fixed assets, sales and use tax, and prepaid expenses
- Tracking and auditing petty cash
- Maintenance of accounting journals and other financial records
- Perform AP data entry including daily proofing, matching documentation, reconciliations, approvals and AP aging management
- Make all payments within vendor terms or payment due dates
- Resolve price or quantity discrepancies between purchasing and vendor
- Process incoming vendor invoices, recurring leases and utilities
- Ability to multitask problem resolution
- Multi-entity
- ERP software systems is a plus!!
- Timberline is a plus!!
- Experience with the General Ledger and reconciliations and 3 way matching
- Competence working with numbers
Accounts Payable Clerk Job Description
- Perform the day to day processing of accounts payable transactions to ensure that departmental finances are maintained in an effective, expedient up to date and accurate manner
- Apply mathematical principles to calculate appropriate taxes, prepare monthly reports, and reconcile monthly account statements with invoices received
- Review invoices for validity and accuracy
- Answering a heavy volume of telephone calls from vendors
- Communicate status of invoices to vendors and client groups in a timely manner
- Data entry of invoices into database
- Respond to vendor inquiries to resolve discrepancies in an efficient and accurate manner, while maintaining a good relationship with vendors at all times
- Ensure files are kept up to date and accurate
- Route invoices and check requests for approval
- Performs data
- Experience with Oracle is also a plus
- BS degree in Accounting, Business or similar
- Review and process voids and adjustments
- Knowing PO's and How to enter invoices
- Prefer someone with less experience
- No Degree required but would prefer someone newer in their career with experience in construction or something similar (HVAC, Landscaping, .)