Accounts Payable Representative Job Description
Accounts Payable Representative Duties & Responsibilities
To write an effective accounts payable representative job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable representative job description templates that you can modify and use.
Sample responsibilities for this position include:
Accounts Payable Representative Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Accounts Payable Representative
List any licenses or certifications required by the position: UK, SAP, W9
Education for Accounts Payable Representative
Typically a job would require a certain level of education.
Employers hiring for the accounts payable representative job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Finance, Associates, Business, Business/Administration, Education, Finance/Accounting, Management, Technical, Auditing
Skills for Accounts Payable Representative
Desired skills for accounts payable representative include:
Desired experience for accounts payable representative includes:
Accounts Payable Representative Examples
Accounts Payable Representative Job Description
- Respond professionally to supplier and internal queries and resolve issues in a consistently timely manner
- Escalate any unresolved issues to supervisors as directed
- Perform payables exception and monitoring activities as directed in a consistently timely manner
- Process invoices and handle exceptions for a distinct country group according to the defined procedures and accounting principles and legislation
- Review accounting documents to identify unusual or overdue items and select the correct procedure to verify or adjust discrepancies or errors
- Produce routine reports, schedules, and summaries for management
- Meet dashboard metrics related to Invoice Processing
- Assist and participate in continuous improvement initiatives
- Proactively suggest ideas to automate processes
- Open and date stamp incoming mail to process vendor payments/expense reports
- Strong interpersonal skills necessary to serve the needs of various brand and corporate stakeholders and maintain effective working relationships at various levels of management
- Ability to comprehend, analyze, and interpret financial journals, documents, reports, and instructions
- Ability to take direction and work independently and as part of the team to achieve stated goals
- Ability to learn new tasks and apply knowledge rapidly
- Fluent Polish spoken and written required
- Knowledge of invoice processing
Accounts Payable Representative Job Description
- Handling internal and external queries and performing research
- Handles monthly enrollments, deletions and changes in connection with the CIGNA insurance handling correspondence with CIGNA
- Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support
- Data input vendor invoices, debit and credit memos manually and in upload daily
- Coordinate the flow of deduction support into and out of the department
- Create and print invoice and purchase order coversheets
- Research and resolve accounts payable accrual items
- Coordinate and process check run for multiple companies and payment types
- Prepare Accounts Payable checks for payment, match weekly ACH pay cycles, scan and index for team, sort and distribute team mail, and manage dead storage files
- Ensure accuracy with cost centers by reviewing all expense reports prior to entering in the database
- 3 years of related experience in a fast-paced corporate environment
- At least one year experience in a similar job in finance / customer service environment
- Fluent Spanish spoken and written required
- High school graduate required • Minimum 2 year accounts payable experience • Experience working in a large company (~2000+ employees)
- Accurate and organized record keeping
- Previous experience with account software
Accounts Payable Representative Job Description
- Scan check copies and invoices then save into the shared drive
- Reconcile vendor statements with vendor balances in accounting software
- Ensure employees are adhering to Achieve Beyond¡¦s Reimbursement policy by reviewing credit cards and expense reports
- Accurately process assigned supplier billings using company guidelines and timeframes
- Execute all required billings for the month to meet company financial deadlines
- Collate and organize billing packets appropriately so that documents are supplied to suppliers
- Monitor assigned billing programs for timely receipt of billing files and documentation
- Coordinate with other internal departments regarding needed billings and documentation requirements
- Coordinates daily checklist items, including MCB update and reports, margin extracts and reports and a variety of Sales and Purchasing reports
- Serves as point person for vendors and brokers for requests for backup or repayment of deductions
- High school graduate or equivalent or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform duties
- Minimum 3 years customer service or accounts payable experience
- Coordinate electronic payments
- Communicates ongoing status of deduction disputes to vendors, brokers and other involved parties as research progresses
- Researches repayment requests and determines whether repayment is required
- Researches backup requests and provides necessary documentation for the deduction
Accounts Payable Representative Job Description
- Support any maintenance of controls over accounting systems and records maintenance involved in the accounts payable function to ensure compliance with internal control policies
- Support audit items received but not yet vouchered report
- Provide support and for recommendations for continuous improvement of the A/P Team
- Address vendor issues via the telephone and email
- Ability to handle “difficult” vendors/customers
- Willingness to work different work schedules (7 – 4 or 9 – 6, for example) or stay late if needed
- Monitor problem tracking and escalation process, and manage problem resolution for timely responses
- Research and resolve complex issues in accordance with company standards
- Act as a 3rd party advocate in resolving vendor and customer inquiries
- Manage performance and on-going performance improvement
- Ability to define problems, collect data, establish facts, draw valid conclusions and handle stress
- Student of bachelor's degree in Accounting or similar career / Technical Degree in Accounting is a plus
- Proven command of English both spoken and written (Advanced)
- Flexibility regarding working schedule according to the needs of the business
- Ability to see own role in the larger structure of the entire organization and liaise successfully with all stakeholders
- Preferably Supervisor / 5 Yrs & Up Experienced Employees specializing in Finance - General/Cost Accounting or equivalent
Accounts Payable Representative Job Description
- Ability to interpret and apply policy to resolve disputes
- Ability to determine the most efficient and effective way to resolve inquiries
- Balance customer expectations and realizations
- Understanding of account reconciliation
- Strong Analytic skills and Excel abilities needed for improving processes
- Interface with other departments, such as receiving, purchasing, and quality control, on matters of work flow and quantity/quality issues
- Research and respond to inquiries sent to accounts payable via e-mail, phone or in-person, in accordance with service level agreements
- Conduct vendor statement reviews and obtain missing invoices and credit memos
- Identify patterns and trends related to customer inquiries and recommend enhancements to the customer service model or internal processes
- Escalate issues, as appropriate, to ensure outstanding customer service
- To be successful in this role you should have more than 1-3 years of practical accounts payable experience
- Knowledge of SAP and/or Baan accounts payable would be an advantage
- Strong written and oral communication skills are required in English and French
- Problem Solving- ability to systematically find and correct issues related to vendor payouts
- Communication - communicates clearly and concisely both verbally and written
- Associates or Bachelor’s degree, Accounting, Finance or related field preferred