Admin Clerk Job Description
Admin Clerk Duties & Responsibilities
To write an effective admin clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included admin clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Admin Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Admin Clerk
List any licenses or certifications required by the position: CPAR, DMV, BLS, MCRA, PQR, WPS
Education for Admin Clerk
Typically a job would require a certain level of education.
Employers hiring for the admin clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Medical Terminology, Associates, Education, Business, General Education, Accounting, Computer, Technical, Communication, Business/Administration
Skills for Admin Clerk
Desired skills for admin clerk include:
Desired experience for admin clerk includes:
Admin Clerk Examples
Admin Clerk Job Description
- Administration of Commercial training courses, and accurate housekeeping of People Development Centre
- Processing of START requests for relevant Commercial new starters, and organising monthly inductions
- Car Fleet management system administration including compliance checks
- Ordering of stationery items for the office and Commercial personnel, including business cards
- Administrate PPG’s corporate facilities at Manchester United & Arsenal Football Clubs
- Administrate and distribute the Commercial Weekly Journey Plan
- Ensure the 5S method is implemented and maintained throughout the Commercial Office
- Provide cover for the Export Administrator as required
- Any other administration tasks as instructed by the Commercial Admin Team Leader
- Monitor daily shipping activity including the recommendation / execution of routing changes, scheduling of CPU's, monitoring pre-paid freight policies, tracking / tracing of shipments, and assuring equipment availability
- Experience working in ASAP and Carrent systems
- To understand the customer requirements at depots
- Process the payroll process, compile employee attendance record cards and calculate hours worked each week from the employee time cards
- An understanding of Accounts Payable and Accounts Receivable functions
- Experience with Quickbooks, SAP, Oracle or similar software is a plus
- Finance or book keeping knowledge would be beneficial
Admin Clerk Job Description
- Analyzing a UPS exception report and orders that have been returned to National Rehab advising patients of order delays, obtain pertinent information in order for the delivery to be completed
- Greet visitors and customers
- Assist in processing daily cash receipts more multiple locations
- Assist in light collections
- Knowledge in a HSE specialty, construction or related discipline
- Excellent scheduling, filing and organizational skills, exceptional time management skills, self-starter, able to work with minimal supervision
- Confidence in working with project management
- Previous field experience in safety and/or environmental compliance and/or waste management would be a plus
- Filing Accountants Payable and other paper documentation
- Assist to write customer’s name/address/contact no
- Experience in use of Oracle software would be an advantage
- Excellent communication skills are vital on all levels of interface
- Self driven and pro-active time management to complete tasks in timely manner
- IT skills – SAP, E-Buy, AS400, People Development Centre
- Ability to prioritise workload and communicate progress
- Previous A/P experience preferred
Admin Clerk Job Description
- Creates AP payment group for checks, processes, prints, makes file copy, match the paid invoices with check copies and sends the completed payment packets to signers for review and approval
- Sort, code and enter accounts payable data
- Contacts suppliers for address verification and requests the EFT information
- Open and distribute daily mail and maintain the mail machine
- Must be able to Greet customers and clients with a positive, enthusiastic and friendly attitude and try to assist in any way possible
- Customer support for various locations involving monthly accounts receivable
- Creating and posting daily revenue and validation reports
- Account maintenance and new account enrollment, utilizing a proprietary AR System
- Answer incoming phone calls, emails and electronic requests
- Manage customer requests and access changes
- Experience with Quickbooks is required
- SAP, Oracle or similar software is a plus
- Lockbox/Cash Application a plus!
- Previous transportation experience preferred, but experience is acceptable
- Previous Transportation/Admin experience 1-3 yrs
- Minimum of HS Diploma
Admin Clerk Job Description
- Must be able to send grammatically correct email correspondence to clients, customers and operations managers
- Follow any directives from location manager
- Perform accounting tasks, including the coding and auditing of freight related billings
- Maintain records of payments in appropriate files and reports
- Work closely with internal and external auditors and customers to collect data, reports, backup information and appropriate approvals
- Audit freight related Accounts Payable (A/P) billings for errors and compliance to negotiated contracts
- Create and update A/P reports, including those related to expenditures and contract compliance of service providers
- Assist in report preparation as directed
- Perform clerical duties related to A/P record keeping and storage
- Prepare documents for storage and handle retrieval requests
- Background check and credit check required
- Knowledge of or ability to learn systems and procedures used in making and servicing all types of commercial loans
- Associate's Degree or higher in Accounting is preferred
- Previous experience in accounting and administration required
- Experience with an ERP helpful
- Code B drivers licence
Admin Clerk Job Description
- Strong office skills is a must as this position requires typing, printing, scanning, copying, data entry, report updating, filing and scheduling of truck loads and appointments
- Updates and supports daily excel spreadsheets
- Provide background information as requested, including information related to contract negotiations and service proposals
- Perform other accounting and clerical duties required by department supervision
- Carry out work in accordance with Company and Client project Health, Safety, Environmental and Quality systems
- Provision of support assistance to a visually impaired member of staff
- General tasks include
- Reading of design/client/vendor documentation
- Marking-up under direction of engineering documentation and deliverables
- Provision of general administrative assistance to the supported individual including photo-coping, filing, production of reports and presentations in line with guidance from managers
- Minimum 2 years’ experience in clerical
- High school diploma or GED certificate (some college, or college degree preferred)
- Ability to develop accurate and effective reports that may explain technical information
- Desired knowledge or ability to research applicable Environmental laws and regulations and applicable agencies permitting processes and responsibilities
- Desired knowledge of engineering, construction, and subcontract work processes
- 2-3 years of project experience, 2-3 years environmental auditing experience, and/or 2 years of EPC related experience desired