Administration Job Description
Administration Duties & Responsibilities
To write an effective administration job description, begin by listing detailed duties, responsibilities and expectations. We have included administration job description templates that you can modify and use.
Sample responsibilities for this position include:
Administration Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administration
List any licenses or certifications required by the position: CCIE, BLS, HR, IAT, TIA, R&S, CISSP, ITIL, SSL, CITES
Education for Administration
Typically a job would require a certain level of education.
Employers hiring for the administration job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Management, Business/Administration, Leadership, Human Resources, Business, Administration, Directing, Communication, Finance
Skills for Administration
Desired skills for administration include:
Desired experience for administration includes:
Administration Examples
Administration Job Description
- Assist in month end closing of loan system
- Custody and maintenance of all administrative records (incl licenses, office cars ), confidential files and personnel records
- Maintain public access files and green card files
- Schedule conference calls with internal stakeholders and external immigration counsel as needed
- Assist with employment confirmation letters and other requests from internal stakeholders relative to the immigration process
- Maintain the highest level of communication regarding the progression and statuses of assigned cases
- Adhere to internal guidelines to assist key stakeholders with the overall immigration process
- Managing and leading the full life cycle recruiting process for all involved (Hiring Managers, HR, interviewers, candidates, vendors)
- Lead Hiring Manager/HR meetings and educates all participants on roles and responsibilities
- Development and implementation of sourcing strategies management of any third party search vendors
- Hold a strong relationship with all business partners
- At least 5 year working experience in Assistant, Secretary
- Organisational skills with high attention to detail
- Fresh Grad with 6 months+ Internship experience at sizable Company is considerable
- Implementing adequate candidate assessment tools into the process
- Responsible for ensuring that candidate care is a top priority, ensuring that candidates have a positive experience throughout the hiring process
Administration Job Description
- Understands the management of Quality Systems and is familiar with SQF, HACCP, and GMP practices which help ensure the safety within the workplace and the production of a safe and quality product(s)
- Co-ordinate administration services for the team, invoicing, tracking costs
- Support all members in the Reward team as required
- To provide an excellent and articulate level of expertise to clients and members who contact us regarding defined contribution pension schemes
- Responsible for planning, ordering, framing and executing the annual poster refresh project in common area hallways, conference rooms, etc in Bldgs
- Coordinates parking for all term deal producers, their staff and overhead employees
- Provide administrative and clerical support to complete daily tasks
- Assist the office manager with maintenance matters
- Assist with company events and ad-hoc projects
- Schedule and coordinate meetings for team members with associates and clients, including any technical setup or coordination
- Bilingual English/Spanish (reading/writing/speaking) - Preferred
- Minimum of 3 years of experience in full life cycle recruiting in mid to large size corporate environments
- Minimum of one year of recruiting experience in a manufacturing environment
- Experience effectively managing the recruiting process for a load of at least 20-30 open positions at any given time
- Ability to be successful in a high demand, high tension work environment
- Ability to walk production floor several times a day per shift
Administration Job Description
- Other tasks or projects assigned by line manager
- Ad-hoc diary & travel arrangements, providing reception cover during busy periods
- Performs administrative support and related duties which are broad, varied, and often of a complex/confidential manner such as handling telephone calls, scheduling appointments, maintaining calendars, completing Expense Reports, composes/types correspondence
- Assist with various meetings/minutes
- Assist with department’s efforts on scheduling activities including client visits travel arrangements, scheduling meetings, maintaining calendars, agendas
- Maintains departmental files including but not limited to training files, client contract files, and project files
- Serves as a back up for the front desk/switchboard
- Coordinate and distribute Contract Office inwards and outwards mail
- Plans and manages HR sponsored recognition programs and events (Employee Appreciation Day, Employee Service Awards, Staff Excellence Award Programs, ) including planning, scheduling, coordination and logistics
- Sales & Marketing administration including report preparation such as forecasting & marketing plans
- Able tomanage pressure and conflicting demands priorities tasks from several managers
- French and English bilingualism (spoken and written)
- General office environment with ability to sit for long periods of time and ability to move about an office
- 5 years office support experience, banking or financial services industry is a-plus
- Bringing prior experience and expertise to Vendor Management
- Assist in the management of the staff recruitment process which includes the execution of a recruitment strategy, acting as the key interface with staffing firms, handling the cycle from early stages through to job offers, the creation of offer letters, working closely with HR coordinator on on-boarding
Administration Job Description
- Purchasing administration including placing requisitions, liaising with suppliers and coordinating invoices to be paid
- Maintaining the Human Resources database and any paperwork required for associates
- Logging IT requests and following up to ensure issues are resolved in a timely manner
- Provide information to guests via telephone and email
- Assist staff with various aspects of work and life at Hotham
- Process accounts and invoices
- Order and distribute stock
- Coordinate the job website
- Welcoming new staff and assisting with other HR tasks, paperwork
- Manage, investigate and address Purchase Order variations
- Must be able to work in a customer service driven environment
- Finance back round is a MUST, focus on financial control and/or analysis experience in the service sector
- Candidate have previous experience in financial control and/or analysis in the service sector
- Previous Admin or Pensions Admnistration work
- The ability to use your own initiative to solve challenges
- The ability to work with a wide range of people and work as a member of a team
Administration Job Description
- Runs department reports from SAP and Microsoft Excel data / charts
- Print and distribute tags to industrial workers for put away
- Perform any related transactions to receive inbound material into inventory within the various systems
- Report deviations in the reverse logistics flow and take appropriate action (mostly related to dealer crediting)
- Support carrier management related to all inbound deliveries from the CDC
- Help research and resolve Accounts Payable discrepancies related to inbound
- Track and trace cross dock documentation
- Oversight and coordination of Regional Architectural Trade Shows and Events including processing of requested show/event invoices related to organizational sponsorships, displays, advertising, Expense management per the architectural department’s established budgetary guidelines
- May attend shows and team meetings as requested to build relationships with the Architectural Team and better understand the administration, procedures and logistics guiding our work in the Architectural Segment
- Work with the Architectural Director to insure that yearly budgets are maintained
- Master’s Degree in Accounting or Finance, with 5/6 years of experience in the position
- Must be enrolled in accredited college and/or university
- Must have strong organizational skills and detailed oriented
- The main function of a Systems Administrator is to be responsible for the administration of core systems monitoring and repair of high performance computing systems
- Produce clear and accurate invoices to promote quick payments with minimal inquiries
- Receive, evaluate and enter data from documents such as Service Acknowledgements, material charge sheets, and Purchase Orders to prepare invoices listing items sold, amount due, credit terms and date of shipment