Administration Assistant Job Description
Administration Assistant Duties & Responsibilities
To write an effective administration assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included administration assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Administration Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administration Assistant
List any licenses or certifications required by the position: BLS, ARRT, CITES, HUC, GOSI, NCEA, DZIT, ISO, ESD, CPR
Education for Administration Assistant
Typically a job would require a certain level of education.
Employers hiring for the administration assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business, Associates, Business/Administration, Management, Administration, Finance, Communication, Graduate, Computer
Skills for Administration Assistant
Desired skills for administration assistant include:
Desired experience for administration assistant includes:
Administration Assistant Examples
Administration Assistant Job Description
- Overall support in a medium sized unit
- Providing Admin support to the PA and Directors
- Arranging meetings and organising diaries
- Sourcing products or quotes for supplies
- Maintain presentations, spreadsheets and databases
- Producing correspondence and documents
- Liaising and updating with suppliers regarding deliveries and queries etc
- Liaise with internal stakeholders and external immigration counsel in the collection and coordination of pertinent data for US work visas and green card processes
- Update database with current information required for reports and data analysis
- Track immigration document posting and removal dates
- Able to prioritise workload and be self-organised
- Experience within a similar role desireable
- Love Fashion! Enjoy working at fast-paced, dynamic & International work culture environment
- Good team player, Self-motivated, cheerful personality, and able to work under pressure
- Excellent written and spoken English, and confident to communicate with Expat colleagues
- Degree or Overseas College diploma holder equivalent
Administration Assistant Job Description
- Handle enguiries from internal and external customers
- General administration - lots of variety
- Motivated attitude with the ability to use your initiative to create solutions
- Professional presentation with great people skills and a proven ability to establish and maintain harmonious working relationships with all members of staff, clients and suppliers
- Assist with the coordination of health & safety requirements
- Updating calendars and assist with meeting room management
- Internal and External meeting scheduling
- Manage the post and couriers
- Order stationery as required
- Reception Cover to meet and greet visitors
- Highly systematic and well organised with the ability to work to own initiative to meet key deadlines
- A team worker with an approachable manner and a 'hands on' approach to tasks
- Ability and confidence to deal with people at all levels across the organisation
- A flexible approach to working hours as this role may require occasional travel and weekend work
- Diploma or Degree qualification
- Ability to prioritise and manage several tasks simultaneously and with minimum direction
Administration Assistant Job Description
- Maintain and organize company records, provide upkeep and initial development of office reports as needed
- Prepare and distribute office communications for team members related to employee-wide changes in relation to any general office changes (such as those out of office or general maintenance issues that may affect office members)
- Manage travel schedules and coordinate travel logistics (e.g., book flights, hotels, amenities, appointments, meetings)
- Review and complete expense reports
- Takes notes or transcribes as necessary in meetings and other office communications to ensure accurate information is recorded for team
- General administrative and ad hoc duties as required
- Provide administrative support to SFE Head and the team member
- Supporting SFE Head on primary SFE data management & Master Slide Preparation for SFE function report
- Coordinate SFE initiatives to ensure smooth communication and support driving project progress
- Coordinate departmental meeting and internal process
- Experience in large business administration policies, processes and procedures is desirable but not essential
- A minimum Certificate IV in Business Administration is desirable
- A keen and eager to learn attitude
- Minimum 12 months previous experience in a similar role, Hotel luxury 5 Star environment preferred
- Demonstrated administration experience
- Tertiary Qualifications in Hospitality Management or Business Administration, preferred
Administration Assistant Job Description
- Proven ability to demonstrate initiative, actively contribute as a team member and share relevant and useful information
- Ability to show discretion and tact when interacting with external and internal clients
- Acting as custodian of corporate documents and records
- Secretarial services to the department including traveling arrangements, hotel arrangements
- Preparing documents, spreadsheet, and presentation material as assigned
- Organizing and/or coordinating dept activities
- Liaising with internal functions for business purpose
- Prepare letters, emails and other forms of correspondence
- Distribute claim documentation to insurers and monitor progress
- Monitoring key performance indicators data (such as information management systems, training records) review the KPI data to ensure action plans are in place to address any issues and liaise with the Division director
- High attention to detail and creative mind-set
- Ability to project a professional image at all times through personal presentation / interpersonal skills
- Ability to work outside of normal business hours, when required
- Minimum 2-6 years’ experience in administrative, sales or marketing support role, prior experience in licensing/entertainment/media industry is an advantage
- Mature individual who can manage confidential and sensitive information
- Focused on accuracy and able to identify errors and missing requirements
Administration Assistant Job Description
- Personal development review management and administration
- Administration support for the office including project and safety audits
- Support visitors on invitation, accommodation, transportation &
- Coordinate team member schedules when required
- Meeting room arrangement
- General Administration for Rental Equipment
- Processing fortnightly payroll
- Support with Accounts Receivable and Payable activity for the Branch
- Maintaining petty cash for stamps and purchasing new supplies
- Maintaining photocopiers
- Comfortable dealing with individuals of all levels of seniority
- To have obtained a minimum of 2 A levels or equivalent practical attainment and 5 GCSE's including Maths and English at C grade or above
- To be able to work under pressure to meet targets and produce high quality work
- Organizing steps, to move project through various stages of production, graphics / legal/printing / distribution
- Contacting and arranging printing, production, receipt of signoffs
- Able to work under pressure, good team player