Event Executive Job Description
Event executive
provides support and coordination for event operations and event management to meet the expectations of event owners, production, and venue management.
Event Executive Duties & Responsibilities
To write an effective event executive job description, begin by listing detailed duties, responsibilities and expectations. We have included event executive job description templates that you can modify and use.
Sample responsibilities for this position include:
Meet with sponsors to identify objectives and jointly determine strategy for achieving objectives
Monthly debriefs with internal sales staff and stakeholders (Digital, Advertising, ) for updates on new and existing Orlando Sentinel Media Group Event offerings advantages of selling assets holistically
Work with the event program team on delegate acquisition and engagement
Call prospective executive attendees to promote sign-up for events
Active experience of salesforce or similar CRM system
Ability to be a great teammate work independently
Set up, test and operate audiovisual and IT equipment, provide direction during rehearsals and events
Provide testing and troubleshooting for IT and AV Equipment
Provide post-event follow up
Experience with analog way and FSR / Folsom production video switchers, matrixes, converters, recording and playback gear
Event Executive Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Event Executive
List any licenses or certifications required by the position: PMP, CMP, AED, CPR, CTS, CCNA
Education for Event Executive
Typically a job would require a certain level of education.
Employers hiring for the event executive job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Hospitality, Management, Marketing, Tourism, Business, Business/Administration, Communications, Event Management, Communication, Education
Skills for Event Executive
Desired skills for event executive include:
Contract management and legalities
Current trends in event management and event technology
Event technology products and services
Food presentation and banquet and event service operations
Menu planning
Overall hotel operations as they affect department
Meetings & event management
SalesForce CRM systems an advantage but not essential
Basic marketing and advertising skills to design small advertisements with Advertising agency
Catering and event management systems
Desired experience for event executive includes:
5 years executive management experience
Demonstrated ability to work proactively vs
High energy with strong service orientation
Flexibility in work schedule and ability to travel extensively
Certified Meeting Planner (CMP) certification
BA from a 4 year college and/or 4 years of military service required
Event Executive Examples
1
Event Executive Job Description
Job Description Example
Our company is growing rapidly and is hiring for an event executive. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for event executive
- Display exceptional customer service skills necessary for interacting with the Senior Executives and their planning teams
- Act as the main point of contact for all event partners, trade partners and showcase hosts
- Prepares all event documentation and coordinates with sales, hotel departments, and customer to ensure consistent, high level service throughout pre-event, event and post event phases of hotel events
- Ensures all hotel events have a seamless turnover from sales to service back to sales
- Coordinates and communicates verbally and in writing with customer regarding event details
- Acts as liaison between sales person and customer throughout the event process (pre-event, event, post-event)
- Establish and manage process, meetings and milestones
- Develop, track and manage program budget
- Develop and actively pursue list of targeted Key Accounts by creating individual plans of action to penetrate these accounts
- Call on and develop relationships with new prospects in an effort to meet and exceed individual and department revenue expectations
Qualifications for event executive
- 2 years of event management or logistics experience required
- 2 years of direct sales experience preferred
- Experience in client account management a must
- Experience in the sports industry preferred
- In-depth knowledge of the sport of hockey preferred
- Experience in playing the sport of hockey a plus
2
Event Executive Job Description
Job Description Example
Our company is searching for experienced candidates for the position of event executive. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for event executive
- Liaising with internal departments including operations, marketing, logistics & sponsorship to ensure contractual obligations are met within online Participant Services platforms, and on all participant collateral (eg
- Manage sales for allocated territory/Naturejobs Career Expos – exhibition space and sponsorship opportunities
- Contact national and international companies, universities and other scientific employers to generate exhibition and sponsorship sales
- Visit clients on a regular basis – academic, public sector universities and private sector organisations in the scientific arena advertising agencies
- Identify new advertising clients and work with line manager on sales strategy
- Work closely with other members of the global classified advertising team to identify and target new clients
- Work with regional national scientific organisations to promote the events and attract high delegate numbers
- Attend relevant scientific meetings, trade shows and industry events
- Upkeep of all on-going sales activities in CRM and be able to provide clear revenue figures and sales forecasts to management on a weekly basis
- Close contact with clients post sale and managing organisational aspects of the event including website content
Qualifications for event executive
- Minimum 1 year work experience as Event Sales Executive in a luxury international brand hotel
- Degree graduate in Hotel and Tourism Management preferred
- 2-3 years of related working experience in Event Management
- Good communication skills in English and Putonghua
- Able to be multi-task
- High-school diploma to degree, vocational diploma in sales and marketing, hospitality studies, food & beverage, or equivalent
3
Event Executive Job Description
Job Description Example
Our growing company is hiring for an event executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for event executive
- Works pro-actively with Human Resources and internal IT teams to on-board new Executives and provide input in continuous improvement in the onboarding process for all employees
- Work proactively with other IT and Marketing teams to prep and distribute all required technology hardware/software for all events
- Lead projects and develop solutions to improve on delivering technology needs required for Marketing Events and Exec IT services
- Provide IT support for company sponsored events, trade shows, and other marketing/sales related events
- Keep abreast of trends in technology and its application to understand how they can improve IT services provided to the Executives and Company/Marketing/Sales Events
- Ensure Executives IT environment and configurations are maintained and updated with regards to technology and in particular security policies and company standards
- Provide improvement, solutioning, development, and maintenance of Executive and Events IT Support services, processes and procedures
- Provide service and/or technology leadership owning the direction and roadmap of the IT Exec and Event service/technology ensuring alignment with the Executive and Marketing team’s requirements
- Provide support for day to day troubleshooting of IT related issues move, add, change and delete requests coming through the Helpdesk ticketing system
- Maintain confidentiality and privacy in all dealings related to company sensitive information
Qualifications for event executive
- Create, update and manage overall operational plan of the Food Festival
- Manage volunteer program associated with Food Festival
- Implement marketing plan associated with Food Festival
- Manage the transportation and schedules of chef guests
- Support the sales goals for football and men's basketball tickets through outbound telesales calls
- Minimum of three years' experience in direct sale with a proven track record in generating sales
4
Event Executive Job Description
Job Description Example
Our innovative and growing company is hiring for an event executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for event executive
- Understand where we can provide additional value and support for Stallholders
- Maintaining APAC Event calendars, recaps and photos
- To process delegate registrations, ensure all contracts are inputted into ESOP (Electronic Sales Order Processing System) and update the Routes website with new attending companies
- To input delegate contact details and event registration information into the database (Maximizer) in an accurate and timely manner
- To assist in maintaining and updating the database – duplications, dead companies, returned mail and in conjunction with the SESE run monthly state of the data reports and provide to GMM
- To assist with the visa invitation letter procedure for some events and maintain a good working relationship with the host
- To assist with the ‘Keep on Board’ process for the Routes events
- To ensure all vital and relevant information is sent to registered delegates pre-event through email communication (confirmation emails and HTML Campaign Manager via Maximizer)
- To audit Maximizer with the sales team and accounts regularly
- To reconcile and analyse delegate figures pre-event and distribute to the wider team on a weekly basis
Qualifications for event executive
- Up to 2 years’ experience in a concierge or event coordination role preferred
- Contributes to planning and execution of Marketing activities within the city
- Assist in identifying win win cross marketing & partnership deals
- Expected to eventually lead marketing projects and be the supervising officer to the EO on the ground
- Responsible to ensure City Marketing Strategy & Ops documentation, reports and plans are up-to-date, accurate and readily available at all times for senior leaders within the organization
- Fluent in Bahasa Indonesia, Chinese, and Javanese would be a strong advantage
5
Event Executive Job Description
Job Description Example
Our company is hiring for an event executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for event executive
- Post event analysis producing final delegate lists for each Routes event
- To assist with the delegate listings for the event Delegate Directories
- To assist with the set up of events on the N200 system
- To manage the updating and maintenance of the Routes News Mailing List
- Delivery of various tasks, as allocated by the Operations Manager, in support of running various sized exhibitions in the UK and abroad, where required
- Production and adherence to the event specific Time and Action plans
- Creating purchase orders and updating operational show budgets, both pre and post show, with the assistance of other team members where required
- Managing and maintaining floor plans, and exhibitor queries relating to them
- Design and production of simpler system built feature areas, where required
- Delivery of all operational sponsorship deliverables, contras, and specials, in co-operation with the sales team where appropriate
Qualifications for event executive
- Good design/visual skill would be great advantage
- Marketer, Event Organizer, PR
- Exceptional budget management and negotiation skills
- Proficiency in Microsoft Office Word, Excel, PowerPoint and Internet
- At least 3 years of experience in Marketing or Finance, preferably in the mutual fund or financial services industry
- Excellent written and oral communication skills in German and English including presentation skills