HIM Clerk Job Description
HIM Clerk Duties & Responsibilities
To write an effective HIM clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included HIM clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
HIM Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for HIM Clerk
Typically a job would require a certain level of education.
Employers hiring for the HIM clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Education, Associates, Health, Medical, Graduate, Health Information Management, General Education, Communication, Teaching, Computers
Skills for HIM Clerk
Desired skills for HIM clerk include:
Desired experience for HIM clerk includes:
HIM Clerk Examples
HIM Clerk Job Description
- Scans and indexes documents into the electronic document management system
- Appropriately batches documents
- Produces Birth Certificates for each baby born at Centennial and transmits
- Birth Certificate date to the State Bureau of Vital Statistics
- Assist physicians with completion of records
- Releases Protected Health Information for discharged patients requests from outside agencies, attorneys, subpoenas, court orders
- Routes loose reports and/or late documentation to HSC Document Imaging area for scannin
- Greets visitors and answers telephone calls
- Provides assistance and responds to general inquiries
- Processes and distributes incoming and outgoing correspondence
- 2 years training in the Health Information field or comparable experience in hospital work
- Must be geared to repetitive work and maintain speed and accuracy
- Minimum of Englis, basic math, meidcal terminology and familiarity with window-based computer software
- Excellent written and verbal communication skills, good telephone skills, orgranization skill
- Demonstrate ability to prioritize and problem solve simultaneous events,work well under pressure and pay close attention to detail
- Must be a self-starte and ble to accomplish responsibilities and assignments in an accurate and timeley manner without direct supervision
HIM Clerk Job Description
- Retrieves and files records or information from files
- Places paper or electronic documents in EHR according to standards (uses computers, scanners, and software applications to perform document placement)
- Abstract data from charts and enters in appropriate EHR fields
- Reviews medical records and other source documents to collect clinical data according to guidelines
- Maintains security and confidentiality of medical records and Protected Health Information (PHI)
- Perform ad hoc reporting and system analysis as deemed necessary
- Assist in ongoing process improvement activities
- Sorting, scanning and indexing MHS approved documents while maintaining accuracy and consistently
- Responsible for routing deficient documents to the proper clinics
- Accurately complete scanning competency evaluation and will be monitored by QA standards
- 2 years experience in a Health Information department
- Must posses relevant experience in clerical duties sufficient for individual development to the level of independent functioning with minimal direction
- A trainee is acceptable provided the individual meets the established work standards within the first three months of employment in this position
- Demonstrated understanding of concurrent chart flow and patient types
- Background in release of medical information and qualitative/guantitative chart analysis
- Familiarity with printers, scanners and facimile machines
HIM Clerk Job Description
- Route computerized requests for paper medical record retrieval
- Process medical record requests
- Greet customers to the department and assist them as necessary
- Answer department telephones and route calls if necessary
- Provide coverage within the department as needed
- Provide guidance to physicians/licensed practitioners and facility personnel in completion of medical records, ensuring compliance with all laws, rules and regulations of federal and state licensing agencies, and within the JCAHO standards for the quality of patient care
- Audit patient information/medical records for accuracy and appropriateness
- Perform medical records discharge procedures to include retrieval, maintenance, completion and evaluation of medical records
- Prepare medical records for outside storage and serve as liaison for retrieving and sending medical records to and from storage facility as needed
- Assists physicians and other medical support staff to facilitate complete, timely and accurate health information
- Familiar with operating personal computers
- Screen, sort, log, distribute, and/or route all incoming and outgoing fax queue documents
- Complete and respond to the crms routed to the Clerical CRM Pool
- Completing itemizations or payment history
- Order and issuing supplies as appropriate
- File, sort, retrieve and deliver charts and transcription.Check charts to eliminate duplicate information
HIM Clerk Job Description
- Checks voice file system (eScription) and charting system (Cerner) for surgical History and Physicals and other stat documents, and if not typed notifies transcription group
- Completes delinquent H&P & Operative forms with appropriate information, communicates incompletes to providers via fax or phone call, and keeps a file which is given to Director for presentation at UR/Medical Records Committee
- Monitors and updates the report distribution system (Cypress), and the EditScript/eScription dictation interface for incoming and outgoing files and errors
- Distributes/mails GI/Endoscopic procedure referral documents
- Assists Director in communicating delinquent documentation and addendum/amendment corrections to providers
- Communicates with offsite transcription group as needed to facilitate work flow
- Greets and interacts in a courteous and appropriate manner with patients, families and clinical staff requesting patient documentation
- Promptly and efficiently answers multi-line phone
- Ensures that the appropriate identification is presented by those requesting patient information, and that the proper forms are accurately completed
- Ensures that subpoenas are accurate and appropriate prior to accepting
- Computer look-up
- Assembly and analysis of charts
- Requests for Information
- Assign/correct patient numbers / names
- Correct and locate transcription
- Record completion, deficiency and pending suspension notification
HIM Clerk Job Description
- Implement new filing processes as directed
- Faxes or mails appropriate requested copies to physician offices in a timely manner
- Correctly files and archives fax coversheets and associated documents
- Monitors and distributes printed patient copies and reports
- Exhibits FHZ principals and mission values in all interpersonal interactions
- Adheres to dress code, appearance is neat and clean, & wears identification while on duty
- Completes education requirements per NetLearning/guidelines
- Completes work within designated time
- Uses computerized punch time system correctly
- Attends annual review and section or department meetings, as scheduled
- Reanalysis of charts
- Tracking charts
- Birth certificates
- Hyland scanning
- QA data collection
- Consolidate records