Human Resources Administrator Job Description
Human Resources Administrator Duties & Responsibilities
To write an effective human resources administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included human resources administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Human Resources Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Human Resources Administrator
List any licenses or certifications required by the position: PHR, SPHR, SHRM, HR, CP, LMS, HRIS, SCP, CHRL, CHRP
Education for Human Resources Administrator
Typically a job would require a certain level of education.
Employers hiring for the human resources administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Business/Administration, Associates, Management, Human Resources Management, Communication, Administration, Office Administration
Skills for Human Resources Administrator
Desired skills for human resources administrator include:
Desired experience for human resources administrator includes:
Human Resources Administrator Examples
Human Resources Administrator Job Description
- Data entry of employee new hires, terminations and changes
- Preparation of data interfaces of benefit and salary data with payroll and vendors
- Data entry of employee schedules
- Training of new managers on timesheet approval
- Payroll submission process
- Utilizing the firm's HRIS report writing tool to prepare ad-hoc, monthly and quarterly management reports
- Creating and distributing position and status change letters
- Assisting in the administration of benefits programs, such as life, health, dental and disability insurances, vacation and personal leave, sick leave and employee assistance
- Serving as the primary a point of contact for employee assistance as it relates to payroll and benefits administration
- Resolving employee complaints related to benefit plans and refer difficult or complex issues to the Human Resources Manager and/or the Director of Human Resources & Loss Prevention as needed
- Strong competence in systems thinking
- Expert knowledge of MS Office, specifically Excel, Word, Outlook, Powerpoint
- Great customer service as you will be the first point of contact for employee inquires
- Serving as a liaison with all insurance plan providers, 401(k) retirement plan provider, COBRA benefits provider and payroll provider
- Processing payroll and maintaining payroll information as required
- Preparing and maintaining related payroll records and reports as required
Human Resources Administrator Job Description
- Keeping records of benefits plan participation
- Conducting new employee orientations to ensure new employees gain an understanding of benefit plans and enrollment provisions to include counseling employees on plan provisions so that individuals can make informed benefits decisions
- Assisting in annual open enrollment during the fourth quarter of each year to include arranging for distribution of materials from carriers, arranging for on-site provider representation and assisting with the communication changes to employees
- Providing clerical and administrative support for the Human Resources department to include composing and distributing routine written correspondence from the Human Resources department on various issues
- Maintaining the Employee File System
- Processing new-hire, status change and termination paperwork
- Auditing time and attendance from Smart Link System
- Processing and administering all leave of absence requests and disability paperwork
- Verifying I-9 documentation
- Confirming all necessary approvals are in place for said equipment
- Ensuring all Personal Action Forms (PAF) are pulled from queue for processing
- Manage monthly medical, dental, vision and transit benefit reconciliation and billing
- Oversee payroll deduction auditing as it relates to medical, dental, vision, FSA, Life and Transit benefits
- Ensure timely submission and payment of all vendor invoices
- Intercede with insurance carriers when employee/provider claim disputes arise
- Assist with benefit-related events such as open enrollment, annual blood drives, flu shots, health fairs and special projects as needed
Human Resources Administrator Job Description
- Assist HR Manager with filing 5500’s, Summary Annual Report and Annual Funding Notice mailings
- Coordinate annual training plan
- Provide training coordination & on-site support
- Organize new employee orientation
- CPS qualification & certification
- Coordinate recognition
- Monitor HR team budget and cost
- Leverage the office layout & resource
- Manage special admin issues
- Provides organizational support to the Human Resources Director & HR Teams (manage appointments, daily calendar and related materials, expenses, budget)
- Highly motivated and strong interest in Benefits/HRIS
- Excellent Excel skills, including knowledge of Pivot Tables, V-Lookups, and Formula Writing
- 1-2 years of Benefits/ADP experience
- Collaborates with HRBP’s with the planning, execution and delivery of various HR processes, programs and initiatives (Quarterly Award of Excellence, Anniversary/ Milestone reporting, Year-end processes, Employee Opinion Survey)
- Administers HR reporting needs to include generating and validating routine, scheduled, unique and ad hoc reports, (e.g., employee rosters, distribution lists, performance management updates, compensation files ) for the HR departments
- Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors
Human Resources Administrator Job Description
- Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes
- Explain applicable disability and leave procedures, and generate related correspondence
- Assist in the communication of the annual performance appraisal process
- Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures
- Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers
- May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments
- May explain applicable disability and leave procedures, and generate related correspondence
- Provide direct administrative and office management support to Concord Human Resources
- Process invoices/conduct follow up, maintain records
- Preparation of New Hire Orientation documentation
- Coordinate registration, participation and logistics for Concord based HR development programs
- Preparation of HR related documents related to New Hires, Terminations, Change Notice
- Support talent acquisition activities as required
- Liaise with internal and external contacts as required
- Administration of HR files, documents
- Assist with coordination and administration of HR related programs, initiatives as required
Human Resources Administrator Job Description
- Respond to staff inquiries
- Monitor compliance calendar for non-union retirement plans
- Assist with vendor billing
- Complete data entry of various benefits
- Assist in the completion of proposals for employee benefits programs
- Prepare bi-weekly and monthly reports as needed
- Research and report on healthcare and employee benefits trends
- Recruit interns and volunteers for administrative departments
- Assists with various department audits
- Facilitate the recruitment process by providing advice to hiring managers on job postings, advertising, interview questions, and reference checking
- IT literate – Experience with Microsoft based applications and general knowledge of PC functions, including experience in the use of an HR database HR software
- High school diploma and 6+ years of human resource experience
- Experience with data management in HRIS systems and linkage to Payroll, benefits, leave administration, etc
- Familiarity with human resource management systems, such as PeopleSoft and time/leave systems
- Design and manage onboarding and exit processes
- Develop and maintain a variety of reports and queries