Human Resources Assistant Job Description
Human Resources Assistant Duties & Responsibilities
To write an effective human resources assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included human resources assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Human Resources Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Human Resources Assistant
List any licenses or certifications required by the position: HR, PHR, SHRM, LQ, SPHR, EPIC, ADA, CP, MA
Education for Human Resources Assistant
Typically a job would require a certain level of education.
Employers hiring for the human resources assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Associates, Business/Administration, Administration, Communication, Management, Department of Education, Human Resources Management
Skills for Human Resources Assistant
Desired skills for human resources assistant include:
Desired experience for human resources assistant includes:
Human Resources Assistant Examples
Human Resources Assistant Job Description
- Create new hire orientation packages and files for staff, contractors and volunteers
- Create and distribute internal and external job postings
- Take and compile minutes of staff meetings and committees
- Assist with data-entry into HRIS
- Act as liaison to Facilities, Purchasing and IT departments related to equipment and repairs
- Process payments for recruitment advertising, employment agency fees and other related expenses
- Order agency business cards
- Coordinate HR sponsored events including Staff Recognition Day
- Respond to general requests for information and materials
- Perform other department or agency-related duties or special projects as directed by supervisor and department senior staff
- Prior experience with FMLA paperwork
- Strong interest in human resources management
- Kowledge of iVantage
- Draft and/or finalize packages as needed
- Enter information into the Access database
- Review information entered into the database and confirm consistency
Human Resources Assistant Job Description
- Respond to written and verbal requests for Verification of Employment
- Research, complete and submit unemployment forms to EDD
- Assist with administration of Tuition Reimbursement program and coordinate payments with employees
- Assist with scanning and e-filing personnel records and other projects as needed
- Provide timely and accurate advice to employees on Company policies and procedures
- Ensure effective telephone and mail communications both internally and externally to maintain professional image
- Process office supplies and maintenance of office equipment, including copier, and fax machine
- Provide general administrative and clerical support to other departments
- Assist with special projects and events
- Coordinate the SVP and Director’s calendars, photocopies, fax documents, send UPS packages, process Expense Reports, reconcile invoices, schedule meetings, create folders, file, handle logistics for training, book travel reservations, answer phones
- Two years of experience in Human Resources or general administrative support in a changing, fast-paced, professional environment
- Knowledge of HRIS is preferred
- Ability to establish and maintain harmonious working relationships with other team members and employees throughout the organization
- Confirm accuracy and integrity of all data entered
- Perform group data updates, exports, imports, clean-ups, and research/report on any data discrepancies
- Deliver routine daily/weekly/monthly reporting
Human Resources Assistant Job Description
- Generate and analyze reports/statistics as we strive for continuous improvement in our role in the organization
- Enter data into online systems
- File and fax documents
- Provide full support to the Manager of Human Resources
- Create and maintain employee personnel and medical files
- File paperwork accordingly
- Ensure online exit surveys are completed
- Preparing, notating, and filing reviews
- Helping with recruitment
- Setting up travel arrangements, if needed
- Background in healthcare and/or human resources
- Human Resources Degree
- Solid HR internship experience
- Maintaining the firm's Applicant Tracking System (ATS)
- Managing expenses as needed
- Running system reports as needed
Human Resources Assistant Job Description
- Act as backup for our Leave Liaison, including partnering with external vendors, communicating to associates, payroll and HR Generalists
- Supports recruitment activities including job postings, resume searches, candidate screening and interviews
- Partners with Director of Human Resources on the completion of special projects as assigned
- Post job ad on job boards, attend career fairs, source candidates
- Collaborate with departments to understand their evolving needs and evolve program to accommodate
- Review applications and communicate with candidates
- Coordinate and conduct interviews
- Make hiring recommendations based upon resume, candidate availability, and interview
- Communicate acceptance/rejections
- Scheduling meetings and interviews
- Able to work with a great degree of independence
- Experience in a global organization a plus
- Experience with HRIS systems – Ceridian a plus
- Working knowledge of iVantage
- Ability to identify issues and offer solutions to eliminate project bottlenecks
- Interest and/or background in Human Resources
Human Resources Assistant Job Description
- Assist in special events, such as Wear Red Day, Take Our Sons and Daughters to Work Day and summer internship program
- Provide ongoing service/support to the company colleagues with regard to all their Human Resources concerns
- Administer various C&B programs on enrolment, communications and termination staff discount program, medical insurance, MPF / Pension enrolment
- Assisting with Employee Documents Filing to bring employee files to current date
- Filing employee documentation (PAFs, Employment Contracts, Merit and STIP confirmations, Performance Appraisals, employment verification letters, ) and keeping files and file room orderly and current
- Maintaining accurate and updated Organization Charts
- Preparing and closing out termination files for delivery to HR Records Department
- Preparing exit kits (executive, non-executive, voluntary and involuntary )
- Hand delivering and picking up of confidential and time sensitive documents, as necessary
- Handling incoming departmental mail
- Previous experience in general office management in a manufacturing environment preferred, automotive environment highly preferred
- Previous Office experience in a fast paced, customer interfacing role
- Keen to learn, self initiative with positive mind-set
- Well versed in Hong Kong Employment Ordinance and other HR related legislations
- Good command of both spoken and written English and Cantonese, including Mandarin
- Handling photocopying, faxing, invoice processing, check requests, T&Es, overnight mail deliveries, and messenger deliveries for department