Mail Job Description
Mail
provides solutions to problems associated with special requirements such as bulk mail and other special types of mailings.
Mail Duties & Responsibilities
To write an effective mail job description, begin by listing detailed duties, responsibilities and expectations. We have included mail job description templates that you can modify and use.
Sample responsibilities for this position include:
Experience in mailroom services, knowledge of fax and copy machines, Excel and Microsoft Word
Deliver mail on the lot, Fox Plaza, FAB, NEB, Bldg
Sorting and distributing incoming and outgoing mail
Operating manual and electronic mailing equipment
Keeping stock of paper and other office printing and mailing supplies
Collect sort and deliver incoming, outgoing and interdepartmental mail
Meter mail and process for delivery to U.S. Postal Service
Verify and maintain records on incoming/outgoing shipments and prepares all packages for shipment
Receive and process products for repair
Schedule pick-ups of outgoing Messenger packages
Mail Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Mail
List any licenses or certifications required by the position: IATA, DOT, PTCB, MRPT, US, CASS, ITIL, TA, GED, PMI
Education for Mail
Typically a job would require a certain level of education.
Employers hiring for the mail job most commonly would prefer for their future employee to have a relevant degree such as High School and Collage Degree in Education, General Education, Pharmacy, Department of Education, Associates, Business, Marketing, School of Pharmacy, Technical, Military
Skills for Mail
Desired skills for mail include:
Postal regulations that relate to bar coded mailings
Processing and flow of mail
Excel
Equivalent
MS Word
Word
Pre-sort mailing business
MS Excel
Personal computers and key entry skills
Packing requirements and government mail regulations
Desired experience for mail includes:
Receive and distribute express parcels (FedEx, UPS, Airborne, DHL)
Performs other duties as needed and as directed by supervisor
Good communication and verbal skills needed
Must be flexible and able to work in a team environment to accomplish multiple tasks
Must be computer literate, possess a working knowledge of FedEx and DHL shipping software
High school graduation or GED and one year mailroom experience
Mail Examples
1
Mail Job Description
Job Description Example
Our company is hiring for a mail. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for mail
- To sort mail in alpha or room order as applicable
- To distribute sorted mail into mail boxes
- To record parcels and registered mail onto a database
- To manually record parcels and registered mail, where necessary, communicating with the customer as appropriate
- To deal with any mail for customers that are no longer in residence by using forwarding address, if available, or “return to sender”
- To be responsible for the identification of personal training needs, in conjunction with your Manager, where appropriate
- In cooperation with other attendants, on rotating basis, coordinate opening and closing procedures involving starting up or closing down equipment and automated systems, re-setting dates, opening/closing manifests, , and assuring facility security
- Receive, sort and deliver mail/packages on the lot, Fox Plaza, FAB, NEB, Bldg
- Process bulk and individual outgoing mail from departments to domestic and foreign areas that require postage and/or special mailing classifications
- Determine correct postage rates for mail
Qualifications for mail
- 1- 3 year or more working in an office setting
- Ability to work across functional teams and in a group
- Personal discipline
- Analytical traits
- Must be able to have documentation that verifies your eligibility to work in the US
- Must be willing to submit to a criminal background check and drug screen
2
Mail Job Description
Job Description Example
Our growing company is looking for a mail. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for mail
- Sort all incoming US mail, campus, and interdepartmental mail
- Maintain the security of incoming and outgoing mail
- Process incoming US and special mail (i.e., UPS & Federal Express) in a timely manner
- Process interdepartmental and campus mailing in a timely manner to guarantee same-day pickup by mail vendor
- Maintain mailroom supply inventory and order supplies when needed
- Stay informed on USPS rules and regulation pertaining to the processing of outgoing mail
- Stay informed of institutional changes of staff and departmental locations
- Request training if unsure of certain procedures
- Promote UW Medicine Supply Chain Management organizational philosophy
- Load, unload vehicle as required
Qualifications for mail
- Ability to lift 15lbs and occasionally up to 35lbs
- Comfortable under pressure working in a fast pace environment
- Pass a drug screening and background check
- Ability to lift and transport objects in excess of 50 lbs
- Perform administrative functions as directed or assigned
- Good organizational skills and the proven ability to set priorities and meet deadlines
3
Mail Job Description
Job Description Example
Our growing company is looking to fill the role of mail. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for mail
- Must work until all mail has been processed (clean desk)
- Organizing/Sorting materials to be delivered each day
- Picking up and delivering materials to the various departments/living areas and post office
- Performing duties assigned by the warehouse manager including warehouse chores
- All phase of mail handling
- Cleaning and caring for assigned vehicle
- Retrieve mail from the building mail center daily
- Sort and distribute Fed-Ex and regular mail as it is received
- Open, sort and secure new titles
- Organize license plates for transfer or recycle
Qualifications for mail
- Understand standardized math processes, , count, addition and subtraction
- Prompt and dependable • Able to manage multiple tasks with attention to details • Comfortable working in a production environment and meeting deadlines • Work without constant supervision • Excellent verbal and written communication skills • Good organizational and PC skills • Type 35 wpm with 95% accuracy • Must be able to work a flexible work week and hours
- Maintain necessary records of registered, certified, express mail, and payments incidental to mailroom operations
- Must have a minimum of six months mailroom or related office experience, the use of various office and mail room related machines
- Able to demonstrate PC / Internet Skills (Intermediate) - Download and install files (fonts, drivers, ) from internet sites, open, complete and save/print internet forms , and perform mail merges
- Follow all safety rules, procedure manuals
4
Mail Job Description
Job Description Example
Our company is looking for a mail. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for mail
- To record all parcels and registered mail onto a mail database and email student customer to collect mail
- Transport mail from the US Postal Service facility to the college on a daily basis
- Sign for freight and multi-weight shipments
- Assist customers with overnight courier letters and packages by providing information regarding rates, regulations, and other information
- Assign or verify proper departmental budget codes for correct charges to departments for bulk mailings or other expenses
- Assist customers inquiring about mail services and deliveries, providing informed responses and ensuring prompt and courteous service
- Prepare postal reports as necessary
- Work with vendors to coordinate repair and maintenance of equipment in the postal sales and mail distribution facilities
- Serve as back-up and assist in receiving, sorting and distributing mail as needed
- May assist in the operation of a retail postal station to include selling stamps, preparing outgoing mail and packages, operating postage metering equipment, maintaining cash drawer, and other mail services
Qualifications for mail
- Ability to consistently and reliably work an 8 hour shift
- Thorough knowledge, understanding and experience working with US Postal Regulations
- Skills to understand US Postal Regulations
- Communication skills to read and follow policies, instructions on hazardous materials shipping requirements and regulatory guidelines
- Writing and printing skills to annotate delivery receipts, shipping memos
- Understanding of and skill to perform basic mathematical calculations
5
Mail Job Description
Job Description Example
Our innovative and growing company is looking for a mail. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for mail
- Pick or put all items (received from Production, and Print Room) into the envelope or tray with the correct order, verifying that it is the correct book, supplement
- Confirm that all appropriate materials are received and mailings are ready to be processed
- No job is to be released without 100% accuracy of the work processed
- Work collaboratively with all MPC associates to confirm that all client deadlines are met
- Participate in the SS cross training module when appropriate
- Maintain an organized and clutter free workspace
- Performs basic tasks related to operations within a specific production unit
- Develops a working knowledge of all the processes associated with the core functions of the service area(s)
- Works independently and completes tasks with limited or no supervision
- Interacts professionally with internal customers, vendors, and team members regarding processes, best practices, problems
Qualifications for mail
- Basic knowledge of and ability to use computer hardware and software (e.g., email, Microsoft Office Suite, internet navigation, inventory control system)
- Knowledge of and demonstrated skill to safely and effectively operate material handling equipment
- Knowledge of campus geography and departments locations is helpful
- Willingness and availability to work additional hours if ass
- Perform scheduled mail sweeps / runs
- Deliver large parcels including FedEx, UPS and copy paper