Mail Clerk Job Description
Mail Clerk Duties & Responsibilities
To write an effective mail clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included mail clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Mail Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Mail Clerk
List any licenses or certifications required by the position: IATA, DOT, MCRA, HIPAA, FERPA, SPIRE, CASS, USPS
Education for Mail Clerk
Typically a job would require a certain level of education.
Employers hiring for the mail clerk job most commonly would prefer for their future employee to have a relevant degree such as Collage and University Degree in Education, General Education, Department of Education, Military, Associates, Technical, Business, Computer, Performance, Graduate
Skills for Mail Clerk
Desired skills for mail clerk include:
Desired experience for mail clerk includes:
Mail Clerk Examples
Mail Clerk Job Description
- Must be able to communicate effectively with departmental representatives, students, parents, staff, postal employees other external delivery service employees
- Navigate the IMCMG2 Mailing & Shipping Software program to efficiently and effectively process outgoing USPS, UPS & Fed Ex mail and parcel shipments, run daily reports, retrieve data regarding previous shipments, void shipments, system troubleshooting as needed
- Process payments for retail services rendered and sales transactions by using a JCard Services' POS terminal
- Responsible for the efficient distribution of time sensitive interdepartmental mailings
- Use PC to access web-based delivery services sites such as DHL, Federal Express, USPS and UPS to research delayed deliveries or missing packages
- Responsible for following up directly with students regarding unclaimed packages
- Performing other clerical duties as needed, such as collating
- Weighs and calculates postage for outgoing mail/packages for common carriers
- Completes required mail / package forms (registered mail, international documentation)
- Maintain documents, logs and/or prepare special reports services provided
- Overtime is provided (May include Saturdays)
- Team player, yet able to work independently with little to no direct supervision
- Basic PC functions
- A working knowledge of spreadsheet software preferably Microsoft office based
- Ability to transfer files to mail equipment and USPS websites
- Flexible to work additional hours with little notice
Mail Clerk Job Description
- Running mail machines
- Sort and organize mail room
- Receive U.P.S
- Rough sorts all classes of incoming mail at no less than three (3) FULL USPS letter trays or 1300 pcs per hour
- Delivers via walking route or by the use of either a ½ ton van
- Receives, identifies, dates, records arrival of item utilizing the Pitney Bowes Arrival System
- Sorting and inserting confidential documents
- Sorting cheques
- Fast passed working environment
- Assists with acceptance and delivery of packages from carriers/students
- Use computer based system to log all incoming packages
- Distribute incoming U.S. and interoffice mail to appropriate clients / areas
- Resolve / troubleshoot routine issues and refer more complex issues to Lead or Manager
- Cross train in various department functions
- Organization and upkeep of satellite mailroom
- Data capture for monthly reporting
Mail Clerk Job Description
- Perform sorting and distribution of incoming and outgoing mail which involves standing
- Proficient with computers, entering numbers and reading information on documents in order to process accurately and efficiently
- Previous general office
- Assist in various clerical duties
- Knowledgeable of general office equipment such as copier, printer, fax, scanners
- This is a casual clothes job, tennis shoes or other comfortable shoes preferred
- Candidates will perform duties related to the shipping and receiving of materials from the front desk
- Ensures upkeep of convenience copier areas by keeping them neat and stocked
- Will also perform various administrative tasks using MS Office Suite specifically Word and Excel
- May perform other duties incidental to lifting, handling, sorting and delivering mail
- Pitney Bowes postage machine
- Must be able to commit to the schedule of working Monday to Saturday
- Should be comfortable with working outside and standing on your feet for long periods of time
- Must have strong customer services skills
- Should have a working knowledge of computer systems, preferably with prior data entry experience
- Mail room/Clerk experience preferred
Mail Clerk Job Description
- Provide courier service to other locations using company van, ability to lift up to 50lbs (50%)
- Sort and deliver incoming US postal service, UPS and FEDEX packages & accept & classify outgoing packages to same delivery services (20%)
- Postmark outgoing mail & packages with US postal, UPS & FEDEX metering equipment (5%)
- Sort and distribute US postal service and inter-office incoming mail/correspondence (25%)
- Receives and prepares and various mail correspondence for a major fortune 50 insurance company
- Sort and prep mails
- Work print/insert equipment for mass mailings
- Follows established procedures to appropriately handle and distribute mail and documents and prepares for scanning
- Other general mail clerk duties as needed
- Perform other tasks as assigned as deliver some mail to other facilities
- Knowledgeable of general office equipment such as copier, printer, fax, phones
- Knowledgeable of manual and electronic mailing equipment
- High School diploma or equivalent with an insurable good driving record
- Must be familiar with terminal digit filing for effective chart distribution
- Will be expected to pick up various laboratory specimen & X-rays & deliver to proper areas
- Establishes & maintains cooperative relationships when interacting w/ other personnel
Mail Clerk Job Description
- Take direction from team lead or site manager
- Perform other tasks as assigned in other areas of the operations
- Order items and maintain inventory of supplies using on-line ordering system Staples
- Assist employees with Staples ordering issues
- Process Federal Express packages using the FedEx.com System
- Interaction with customers and contacts assisting with office needs
- Making copies, sending out packages and delivering interoffice mail
- May move into a scanning role once you are fully training in the prep process
- Works in Records with file destruction, permanent box withdraw, transfer sheets
- Import all incoming courier packages and supplies into our Pitney Bowes Arrival system
- Confident & energetic
- Working out at St
- Sign for and deliver all incoming messenger packages
- Sort out all incoming USPS mail into interdepartmental bins
- Deliver and process all USPS mail throughout the AP
- Maintaining the day to day upkeep for UPS and FedEx online shipping, Pitney Bowes Send Suite, and Staples online supply site